PWS-Coverall Uniform 17Jun2025.docx

Performance Work Statement (PWS)

PERSONAL PROTECTION EQUIPMENT (PPE)

COVERALL UNIFORM RENTAL

LAUNDRY AND REPAIR

17 JUNE 2025

Red River Army Depot (RRAD)

1.0 General: This is a non-personal services contract to furnish one piece Personal Protection Equipment (PPE) coverall uniforms for RRAD employees. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, supplies, facilities, transportation, supervision, and other items and non-personal services necessary to provide (PPE) coverall uniforms for RRAD employees. This contract will be 100% turnkey service provided by the contractor to accomplish services requested. The contractor shall perform to the standards in this contract.

1.2 Background: RRAD is responsible for the refurbishment of various military assets for the Department of the Army.

1.3 Objectives: RRAD desires to have a one piece type coverall to protect against; aluminum chromium, hexavalent, chromium, cadmium, lead, and iron provided for up to 400 employees that work in areas that require (PPE) outerwear. Government does not guarantee a minimum or maximum quantity under this contract.

1.4 Scope: At this time, there are up to 400 personnel that require PPE coveralls Thirteen (13) coveralls are required per employee to cover a 6 day work week.

1.5 Within ten (10) working days from the start of the contract, each person shall be measured, on-site, by the Contractor so that each garment is properly fitted. To ensure safe and comfortable wear, size alterations or exchanges shall be made at any time to accommodate a significant weight change or any other condition that may warrant a different size. When new employees are added, the Contractor shall provide properly sized coveralls within two (2) weeks from the date of request. If, at any time, any of the items are found to be non-compliant with the applicable safety standards, the Contractor shall replace the coveralls within two weeks at no additional cost.

1.6 The Contractor shall pick up soiled garments and deliver clean coveralls ready to use once a week at the designated location(s) within the facility. The Contractor shall provide documentation of the number of garments that are checked-in and checked-out. Laundered garments shall be returned in a folded condition, grouped according to employee in the provided locker system, and record given to the person that signs the delivery tickets. Pick up of soiled coveralls shall be at designated location(s) in the recovery bin provided. Pickup and delivery shall occur on the same work day and approximate time at each location and shall be coordinated with that facility's designated point of contact. If a scheduled delivery falls on a Government-observed holiday, the delivery shall be made on the next working day. If a delivery location is closed due to extreme weather conditions, the Government will contact the Contractor and arrange for delivery on the next day that the location is open.

1.7 The Contractor shall maintain all garments in serviceable condition. Repairs shall be made to all garments identified through inspection during the cleaning process or by notification by RRAD. "Repair tags" shall be provided to allow individual employees to communicate the need for repair or alteration. Contractor shall repair the tagged coveralls before placing them back in the rotation. Communications Logs shall be maintained at drop-off location and shall be checked weekly by the route delivery person. In the event that a garment is deemed unusable by RRAD the garment shall be replaced with a like-new garment of the same size and material within two (2) weeks at no additional cost. Unusable garments are defined as those that are not repairable or serviceable, and those that need to be replaced due to normal wear and tear.

1.8 All garments furnished by the Contractor for Government use under this contract shall remain the property of the Contractor.

1.9 All garments shall be new at the start of the contract.

1.10 Lost, Stolen or Damaged Beyond Repair Garments In the event garments are lost or stolen while in the possession of the Government, the Contractor shall be reimbursed for the garment(s) at the price annotated in the applicable line item for lost/stolen items. The values for lost or stolen garments are specifically addressed in the Schedule for Supplies and Services and the Contractor shall not be entitled to more than the specified amount.

1.11 The Government assumes no responsibility for items lost by the Contractor in transit or within the confines of the Contractor's plant.

1.12 In the event garments are damaged beyond repair other than due to normal wear while in the possession of the Government, the Contractor shall be reimbursed for the garment(s) at the price annotated in the applicable line item for lost/stolen items. The values for lost or stolen garments are specifically addressed in the Schedule for Supplies and Services and the Contractor shall not be entitled to more than the specified amount.

1.13 Period of Performance: Shall be a one year base with 4 one year options. The Offeror shall submit with their quote a detailed schedule of proposed delivery and pickup of coveralls.

1.14 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.14.1 Recognized Holidays: The contractor is not required to perform services on the following holidays:

New Year's Day Martin Luther King, Jr. Day Presidents' Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

1.14.2 Hours of Operation: The contractor is responsible for pick up and deliveries between the hours of 06:30-16:30 Monday thru Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.14.3 Place of Performance: The work to be performed under this contract will be performed at both RRAD and at contractor facility. The facility shall be within a 100 mile one way driving radius of RRAD.

1.14.4 Type of Contract: The government will award a Firm Fixed Price (FFP) type contract for this PWS.

1.15 Depot Access: the Contractor must be able to obtain access to RRAD location and shall ensure that all Contractor personnel entering Government facilities have all necessary security badges, passes, motor vehicle insurance, and emergency identification cards.

1.15.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.15.2 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager, Alternate Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer representative (COR). The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 06:30-16:30 Monday thru Thursday except Federal holidays or when the government facility is closed for administrative reasons.

1.15.3 Organizational Conflict of Interest: The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4 DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.5 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.6 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.9 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.10 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.11 WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES: Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1.1 Materials: None

3.2 Equipment: None

3.3 Services: None

3.4 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform the services as indicated in Paragraph 1.1 and 1.3.

5.0 Requirements: Contractor shall come to RRAD at the start of the contract and confirm size needed for each employee. RRAD will make available all employees for sizing that need coveralls.

5.1 Contractor shall provide lockers to drop off coveralls for 400 employees and a locked recovery bin for placement of used coveralls. RRAD will provide adequate space to install the lockers. Each RRAD employee will have 13 coverall uniforms assigned in their name. Contractor shall have 7 clean uniforms placed in each employee’s locker and 6 uniforms will be at contractor’s facility being laundered. Contractor shall make all repairs (if needed) at contractor’s facility.

5.2 Contractor shall coordinate drop off points and days with the COR to ensure that each employee has 6 pairs of coveralls available.

Contractor Manpower Reporting (CMR)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via secure data collection site. The contractor is required to completely fill in all required data fields in the format using the following web address: https://cmra.army.mil . The required information includes the following:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Direct labor hours (including sub-contractors);

(6) Direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2025. Contractors may direct questions to the CMRA help desk at https://cmra.army.mil.