PWS_CombinedLocations-8.11.2025-SAM.docx

Performance Work Statement (PWS) / Remediation (Cleaning & Preventive Maintenance) Services – Three (3) Locations

1.0 INTRODUCTION AND BACKGROUND

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is a law-enforcement (LE) organization within the United States (US) Department of Justice (DOJ). ATF has a unique combination of responsibilities and is dedicated to protecting the Nation by preventing terrorism and violent crime. Out of ATF’s 10 Directorates, this requirement is for two (2) of them: the Enforcement Programs & Services (EPS) – Firearms & Ammunition Technology Division (FATD) and the Office of Science & Technology (OST) – Laboratory Services Division (LS).

FATD is located in Martinsburg, WV and consists of three (3) branches: the Firearms Technology Industry Services Branch, the Firearms Technology Criminal Branch, and the Firearms Technology and Nexus Training Branch. Since FATD is the federal, technical authority relating to firearms and ammunition and their classification under federal laws and regulations, it provides expert, technical support on such to the Bureau, firearms and ammunition industry, general public, and other federal-, state-, local-, and foreign-LE agencies. FATD also provides expert, firearms testimony to USDOJ, state prosecutor offices, District Attorney's offices, and military courts.

LS provides accurate and authoritative scientific information to reduce violent crime and protect the public. LS is comprised of three (3) labs: the Fire Research Laboratory (FRL) and Forensic Science Laboratory (FSL) in Ammendale, MD (FSL-W) and the FSL in Atlanta, GA (FSL-A). The FRL, FSL-W, and National Firearms Examiner Academy (NFEA) are housed in/make up the National Laboratory Center (NLC). The FRL conducts forensic research, case support, training, and education for fire investigation and analysis for ATF’s Certified Fire Investigators (CFIs), prosecutors, and fire investigation community-at-large. FSLs provide forensic examinations of physical evidence related to ATF criminal investigations; and the NFEA is still the only place to provide a standardized training curriculum for entry-level examiners from state, local and federal LE agencies to work in the firearms forensics and toolmark field.

2.0 OBJECTIVE

For this performance-work statement (PWS), ATF requires contractor support for three (3) locations: FATD, FSL-A and FSL-W. As such, the contractor shall clean and provide preventive maintenance for the following: a firing range w/Caswell International Reclining GranTrapTM, a test-fire room, two (2) bullet traps, and two (2) bullet-recovery tanks.

3.0 DESCRIPTION OF SERVICES

The contractor shall complete the required services, at a minimum, every six (6) months for all locations, except where the PWS states otherwise (e.g., quarterly for the FATD, etc.).

FATD in Martinsburg, WV: Cleaning and Preventive Maintenance of the firing range w/Caswell International Reclining Gran TrapTM (The estimated dimensions of this facility are: 74’-10 ½” length x 13’-6” wide.)

FSL-A in Atlanta, GA: Cleaning and Preventive Maintenance of a test-fire room, bullet trap and bullet-recovery tank

FSL-W in Ammendale, MD: Cleaning and Preventive Maintenance of the bullet trap and bullet-recovery tank.

The contractor shall supply all labor (qualified personnel – specifically, hazardous-material {HAZMAT}/environmental technicians), materials, and supervision to complete the cleaning and preventive maintenance described herein. This includes the necessary equipment to remove heavy metals from the backstop material during the annual cleaning.

The contractor shall perform said cleaning and maintenance for all, except the firing range, IAW the manufacturer’s specifications and/or best-trade practices, or a combination of both. The contractor shall perform all cleaning in accordance with (IAW) the Environmental Protection Agency’s (EPA’s) guidelines for handling lead abatement.

The contractor shall:

· Communicate scheduling and other topics/issues related to the required services with the Firearms Section representative(s) (FSR{s}) at the NLC and the technical points of contact(s) (TPOC{s}) at the respective locations.

· Notify the FSR(s)/TPOC after the work is completed so ATF personnel may inspect and accept/reject the work.

· Conduct all work IAW applicable federal, state, and local regulations.

· Remove brass, lead, and hazardous waste within 24 hours of notification from the Government.

· Verify with the ATF/Laboratory representative any repairs/replacements needed from the below inspections that are out-of-scope/outside of the requirements of this PWS.

Below is the detailed scope of work (hereafter, scope) the contractor shall perform per location.

3.1 FATD in WEST VIRGINIA (Quarterly, Semi-Annual & Annual Service)

Basic Clean (Quarterly, Semi-Annually & Annually)

· Visually inspect bullet trap components for wear/damage, compare with manufacturer's specifications and inform the ATF POC of any visual defects.

· Maintain the bullet trap per the manufacturer’s specifications.

· Patch and/or rotate rubber curtains and reposition as needed on the bullet trap.

· Fill both supply and safety bins.

· Supply and install rubber material as needed into the bullet trap to maintain a minimum depth of 36".

· HEPA vacuum intake vents over the bullet trap.

· HEPA vacuum rubber curtains and remove projectile fragments.

· HEPA vacuum and wet-wipe ceiling baffles.

· HEPA vacuum the shooting range floor and walls to a height of 10 feet.

· Wet wipe all horizontal and vertical surfaces from the firing line to the back wall and from the bottom of the safety ceiling to the floor.

· Wet wipe the outside of all cabinets, equipment, and supplies in the ready area.

· Wet-wipe floor in the ready area and hallway entrance.

· HEPA vacuum long hallway outside of the range door

· HEPA vacuum floor under and behind the bullet trap.

· HEPA Vacuum and wet-wipe surfaces behind the bullet trap area, such as the back of the bullet trap, stations, walls, duct work, etc.

· Install tacky/sticky mats AND leave a three- (3-) month supply

· QUARTERLY supply said mats, (1) BX that contains (4) mats of 30 sheets or equivalent.

· Collect and recycle spent brass AND leave three (3) empty brass buckets in range.

· Replace and/or tighten any loose or missing nuts and bolts on the exterior accessible areas of the bullet trap.

· Provide lead/metal toxin removal hand wipes & lead-removal hand cleanser for all workstations, currently 30, FieldWipes or other Hygenall-like preferred.

· Properly package, label, and dispose of all cleaning supplies and PPE in US DOT-approved containers as lead-contaminated hazardous waste created by this project.

· Make arrangement(s) with a waste-disposal company, if necessary, to remove and properly dispose of the waste on the same day as the work, according to its hazardous material (HAZMAT) Certification Requirements.

Range-Ventilation, Bag Filters (Semi-Annually)

Replacement for nine- (9-) Camfil Hi-Flo, Safe-Range bag filters, 24H x 24W x 22D, 10 pockets, Merv 14+ or higher.

· Replace the facility’s bag filters

· Remove and package used bag filters.

· HEPA vacuum the pre-filter and intermediate-housing units only.

· Supply and install new bag filters.

· HEPA vacuum and wet-wipe floor in front of ventilation unit (15’x4’).

· Properly package, label, and dispose in US DOT-approved containers range ventilation bag filters, all cleaning supplies, and PPE as lead-contaminated hazardous waste created by this project.

· Make arrangement(s) with a waste-disposal company, if necessary, to remove and properly dispose of the waste the same day as the work, according to its HAZMAT Certification Requirements.

Note: ATF's bag filters are 24" (H) x 24" (W) x 22" (D).

Range-Ventilation, HEPA Filters (Annually)

Annual replacement of the facility’s nine- (9-) HEPA filters, 24H x 24W x 11.5D, high-capacity (MERV 17) header less galvanized-box frame with full seal.

· Remove and package used HEPA filters.

· HEPA vacuum the HEPA-filter-housing unit only.

· Supply and install new HEPA filters.

· HEPA vacuum and wet-wipe floor in front of ventilation unit (15’x4’).

· Properly package, label, and dispose in US DOT-approved containers range ventilation HEPA filters, all cleaning supplies, and PPE as lead-contaminated hazardous waste created by this project.

· Make arrangement(s) with a waste-disposal company, if necessary, to remove and properly dispose of the waste the same day as the work, according to its HAZMAT Certification Requirements.

Bullet-Trap Recycle (Annually)

· Deep clean and recycle the bullet trap to ensure the recycled rubber has been separated from most of the spent-lead projectiles and the granulated rubber will be recycled back into the bullet trap. Use special vacuums to complete the recycling in front of the bullet trap as that will separate most of the spent-lead projectiles from the rubber material. Put the gum rubber back into position after the recycling is complete.

· Containerize the spent lead projectiles and bring/take to a metal recycler.

· Visually inspect bullet trap components for wear/damage, compare with manufacturer's specifications and inform the ATF POC owner of any visual defects.

· Replace and/or tighten any loose or missing nuts and bolts on the exterior accessible areas of the bullet trap.

· Properly package, label, and dispose in US DOT-approved containers all cleaning supplies and PPE as lead-contaminated hazardous waste created by this project.

· Make arrangement(s) with a waste-disposal company, if necessary, to remove and properly dispose of the waste the same day as the work, according to its HAZMAT Certification Requirements.

Note: Replace and/or Refill the granulated rubber as needed (OPTIONAL).

Clean Shop Rooms AND 30 Work Benches, approximately 5' x 3' (Annually)

· Provide lead/metal-toxin removal hand wipes and lead-removal, hand cleanser (FieldWipes or other Hygenall-like preferred).

Annual D-Lead® wipes requirement, case of 8, QTY of 4, 150 count container (total =32 cases), plus shipping.

Annual D-Lead® Hand Soap requirement, case of 4 one- (1-) gallon, plus shipping.

· Isolate three shop rooms and regulate work area.

· Wet wipe all vertical and horizontal surfaces.

· Wet wipe the outside of all equipment, cabinets, and miscellaneous in the rooms.

· HEPA vacuum and wet-wipe shop floors.

· Clean external surfaces of Firearms Enforcement Officer (FEO) work benches, currently 30 work benches, approximately 5’ x 3’.

· Properly package, label, and dispose in US DOT-approved containers all cleaning supplies and PPE as lead-contaminated hazardous waste created by this project.

· Make arrangement(s) with a waste-disposal company, if necessary, to remove and properly dispose of the waste the same day as the work, according to its HAZMAT Certification Requirements.

Storage-Room Surfaces Behind the Firing Range (Annually)

· Set up a wash station and regulate the work area.

· Open range door to create negative pressure inside the storage room prior to cleaning.

· HEPA vacuum and wet wipe the outside of all boxes, gun cases, and equipment stored in the room.

· HEPA vacuum and wet wipe all the horizontal and vertical surfaces in the room.

· HEPA vacuum and wet wipe the floor.

· Properly package, label and dispose of in US DOT-approved containers all cleaning supplies and PPE as lead contaminated hazardous waste created by this project.

Ventilation-Room Surfaces (Annually)

· Set up a wash station and regulate the work area.

· Open ventilation pre-filter door to create airflow to capture any airborne lead-dust around the unit.

· HEPA vacuum and wet wipe the outside of the ventilation unit.

· HEPA vacuum and wet wipe duct work that extends out of the ventilation unit and up to 10 feet.

· HEPA vacuum and wet wipe all vertical and horizontal surfaces that extend 10 feet around the unit and to a height 10 feet above the floor.

· HEPA vacuum and wet wipe the entire ventilation room floor.

· HEPA vacuum and wet-wipe a 5-ft wide walkway from the ventilation room through the maintenance offices and maintenance room to the main hallway.

· Properly package, label, and dispose of in US DOT-approved containers all cleaning supplies and PPE as lead contaminated hazardous waste.

· Make arrangement(s) with a waste-disposal company, if necessary, to remove and properly dispose of the waste the same day as the work, according to its HAZMAT Certification Requirements.

Hazardous-Waste Disposal (Upon completion of each service, if applicable/required)

1. Collect and remove from site any spent brass (fired cartridge cases or fired shotshells) and additional lead material (e.g., sheets, wire, loose fired bullets) identified by FATD representative for disposal/recycling or observed by the contractor.

2. Properly package, label, and dispose in US DOT-approved containers all cleaning supplies and PPE as lead-contaminated hazardous waste created by this project.

3. Remove all debris/hazardous waste resulting from service from job site IAW proper hazardous-waste, disposal procedures.

a. Make arrangements with a HAZMAT/waste transporter company to remove debris/hazardous waste from the FATD/NSC site on the same day work is completed if a separate pickup is necessary.

i. Bring hazardous-waste shipping/packaging materials and labels for waste containers to the site.

Documentation

· Upon completion of walkthrough with FATD representative to verify completion of service, provide documentation of all completed work (e.g., checklist) to Laboratory representative prior to leaving site.

· Documentation must include:

· Information regarding hazardous-waste removal plan.

· Information regarding the ultimate disposition of the collected, spent brass and additional lead material.

· Any damage or excessive wear observed during service (provide photos via email/text).

· Any deviation(s) from services required to be performed as outlined in PWS; and

· The name(s) and initial(s) of those completing service, as well as the service date(s).

· Provide the commercial/hazardous-waste manifests (hereafter, manifest{s}) to FATD representative and COR to ensure proper transport and disposal of hazardous waste.

3.2 FSL-A in GEORGIA (Semi-Annual Service):

Water Testing and Removal

· Test the water in the bullet-recovery tank as described below and provide the results to the Contracting Officer’s (CO’s) Representative (COR) and FSL-A’s representative prior to the date of the cleaning.

· Arrange a mutually-agreeable time/date with the FSL-A representative for the contractor to take samples of water from the bullet-recovery tank. Take water samples IAW the testing laboratory instructions and the requirements of any applicable federal, state, and local laws, codes, and regulations. (An FSL-A representative will re-circulate the water in the bullet-recovery tank for a least one {1} hour prior to the contractor sampling the water.)

· Have a licensed testing laboratory conduct an E200.8 test and a Toxicity Characteristic Leaching Procedure (TCLP) test on the water.

· Perform the E200.8 test to determine the lead content of the water. Water that meets or exceeds a lead content of 0.12 mg/liter cannot be released into the DeKalb County, Georgia sewer system (DeKalb County, Georgia Code of Ordinances, Section 25-254). Water below the 0.12 mg/liter threshold may be released into the sewer system with the consent of the FSL-A representative.

· Perform the Toxicity Characteristic Leaching Procedure (TCLP) test to determine whether the water is non-hazardous versus hazardous waste under the Resource Conservation and Recovery Act (RCRA) guidelines with concurrence from the FSL-A representative. While a full TCLP is not necessary, the TCLP must include a test for contaminants that would be expected from firing weapons into the bullet-recovery tank (e.g., lead and barium). Based on previous experience, ATF expects the contractor to handle the water appropriately, whether the test results show hazardous or non-hazardous waste.

· Pump the water from the bullet-recovery tank, containerize it, and transport it to an appropriate and properly-licensed, waste-disposal facility if the lead content of the water meets or exceeds the 0.12 mg/liter threshold. Also properly package, label, and dispose of the containerized water using US DOT-approved containers.

· Remove the containers from the FSL-A on the same day as the cleaning.

Basic Cleaning

· Arrange a mutually-agreeable time/date with the FSL-A representative for the contractor to service the test fire room.

· HEPA vacuum the test fire room floor, walls, windows, ceiling, intake vents, door, tank deck, and other surfaces in the room, including the area behind the bullet-recovery tank.

· Wet wipe all surfaces of the bullet-recovery tank and snail-bullet trap, all cabinets, shelving, equipment, supplies, floor, and other surfaces in the bullet-recovery room, including the area behind the bullet-recovery tank.

· Remove any projectile fragments.

· Install and replace tacky/sticky mats outside the room door as needed and leave a six-month supply (at least a 30-sheet pack).

· Provide lead removal hand cleanser and wipes.

· Properly package, label, and dispose of all cleaning supplies and personal-protective equipment in US DOT-approved containers as lead-contaminated hazardous waste created by this project.

· Conduct all work and waste disposal IAW federal, state, and local regulations.

· Remove all waste and debris from the job site on the day of the cleaning.

· Remove any additional lab-generated waste accumulated in general use, including, but not limited to, water filters, lead filter, air filters, cleaning wipes, water sampling, lead samples/debris, spent brass, and spent projectiles.

Bullet-Recovery Tank

· Perform the requirements of the basic cleaning as previously described.

· Visually inspect the trap IAW the manufacturer’s specifications. Inform the laboratory representative(s) of any problems noted.

· Perform the required periodic maintenance per the manufacturer’s specifications. Replace water filter, air filter, and heavy metal filter as needed

· Remove any sludge, sediment, or debris from the tank's bottom.

Snail-Bullet Trap

· Perform the requirements of the basic cleaning as previously described.

· Visually inspect the trap IAW the manufacturer’s specifications. Inform the laboratory representative(s) of any problems noted.

· Perform the required periodic maintenance per the manufacturer’s specifications.

· Remove, containerize, and transport the fluid to an appropriate and properly-licensed, waste-disposal facility. The contractor must also properly package, label, and dispose of the containerized fluid using US DOT-approved containers.

· Replace fluid in reservoir, Fluid should have a water and oil concentration between 5% and 7% per equipment manual. Remove and containerize the spent projectiles and dispose appropriately. Refractometer oil percentage.

· Remove any sludge, sediment, or debris from inside the snail trap via the access door

Documentation

· Upon completion of walkthrough and prior to leaving the work site, a representative of the Firearms Section must sign off on the completed work.

· Provide copy of water-testing report.

· Provide the required manifest(s), initial and completed, to ATF-Lab representative and COR to ensure proper transport and disposal of hazardous waste.

3.3 FSL-W in MARYLAND (Semi-Annual Service):

Bullet-Trap Inspection

Visually inspect the bullet trap for signs of damage or excessive wear. If any damage is noted, report it to the Laboratory representative to take appropriate action.

1. Upper and Lower Ramps

a. Check for dents, gouges, scoring or other signs of wear or misuse.

2. Front Trough

a. Check for wear, sludge build up and blockage of return pipes.

b. Drain reservoir in front trough and remove sludge and debris in bottom.

3. Spray bar

a. Check for blockage, proper alignment and general flow.

b. Adjust bolts if necessary.

4. Edge Protectors

a. Check for sharpness of leading edge, dents, gouges, scoring or other signs of wear or misuse, proper alignment and tightness.

5. Sidewall Plates

a. Check for tightness and wear.

6. Deceleration Chamber

a. Check for dents, gouges, and scoring or other signs of wear or misuse.

7. All Trap Components

a. Check for corrosion of plates, supports, and nuts and bolts.

b. Replace and/or tighten any loose or missing nuts and bolts on the exterior accessible areas of the bullet trap.

8. Reservoir

a. Check for corrosion, dents, liquid level and concentration, leaks, pumps, bullet trays, blockage of return pipe, deterioration of pump hoses, tightness of connections and positioning of splash shields.

9. T-strainers

a. Clean T-strainers.

10. Pump(s)

a. Check Pump(s) condition and operation.

Front-Trough Cleaning

1. Remove any debris (target backing, shot-gun wads, etc.) from the front trough.

2. Clean screens in the front trough with a wire brush or pressure washer.

3. Drain reservoir in front trough and remove sludge and debris in bottom.

Spray-Bars Cleaning and/or Adjusting

1. Unplug the pump to ensure that it cannot be switched on while the spray bar is removed.

2. Remove the hose clamps on the 90° barb fittings and disconnect the 1"vinyl tubing.

3. Loosen the two bolts that hold the bar in place. Remove the spray bar from the deceleration chamber.

4. Check the spray holes in the bar for any obvious blockage. Use a piece of wire to clear any obstructions.

5. Remove the plugs from each end of the spray bar to flush the debris from the inside of it.

6. Flush with clean water, using a garden hose, until all foreign material is removed.

7. Replace the plugs.

8. Reverse the sequence on Steps 1 - 3 above to re-install the spray bar.

Snail-Oil Concentration, Cleaning and/or Adjusting

1. Check water level in reservoir. Water should be above pump housing. Top off with clean water as necessary.

2. For an accurate reading, operate the system for at least 5 minutes to circulate / mix the water and Snail Oil.

3. Remove the refractometer from the bag along with the dropper that is in a small Velcro pouch inside.

4. Collect a sample of the fluid from the reservoir with the dropper.

5. Open the clear plastic flap on the refractometer and apply a few drops to the glass portion that was covered by the plastic flap.

6. Close the clear plastic flap, keeping the drops centered on the glass.

7. Hold the refractometer to the light and read the concentration percentage in the viewfinder. Adjust the focus by turning the rubber section at the eyecup.

8. Add oil if the concentration is below 5%. The recommended concentration is between 5% and 7%.

a. One (1) gallon of Snail Oil per 8 ft. section will increase the concentration by approximately 1%.

b. If the snail oil is not available, notify the Laboratory representative so ATF can order additional snail oil as necessary. (ATF’s building-maintenance staff will add the appropriate amount of oil once it is received.)

9. Rinse off the end of the refractometer, dry and return to the bag after testing the oil level.

Bullet-Collection Tray, Cleaning (Behind the Trap in a separate room)

1. Remove the spent bullets from the collection tray. (Recommended tools for such are a flat-faced shovel and gardening hoe.)

2. Run the pumps for 2 - 3 minutes prior to clearing the trap to ensure that there is no dried dust on the material in the tray.

3. Push the rubber skirt away from you and rake the spent bullets to the edge of the trap nearest you using the hoe.

4. Use the flat-faced shovel to remove the bullets from the tray and place in your chosen reclamation container.

5. Repeat Steps 2 and 3 until all material is removed from the bullet collection tray.

6. Clean trays with wire brush and/or pressure washer.

7. As necessary, drain and clean sludge, waste, and debris from reservoir under screens. Refill reservoir with clean water and oil to proper 5% to 7% concentration. NOTE: If omitting this step, the contractor must consult with and obtain agreement from the Laboratory representative prior to completion of all service.

Filter-Screen Cleaning and/or Replacement

1. Unplug / isolate the pump to ensure that it cannot be inadvertently started while the T-strainer is disassembled.

2. Turn the clear cup counterclockwise to loosen.

a. Care should be taken when removing the housing to ensure that the orange gasket is not lost or damaged.

3. Clean the screen filter element using a stiff bristle nylon brush and warm water.

4. Rinse the clear housing to remove any sediment.

a. Check the gasket to ensure that there is no sediment on it that could cause a leak.

5. Re-install the screen filter and clear housing, turning clockwise to tighten.

6. Plug the pump cord into socket; and turn the switch on.

7. Check for leaks.

a. If there are leaks, tighten the housing.

b. If this does not stop the leak, turn off the pump and isolate as in Step 1. Remove the clear housing and inspect the gasket for damage or sediment. Clean the gasket, re-install the housing and re-test.

Edge-Protector Inspection, Re-sharpening and/or Replacement

The edge protector is shaped like an axe head and is designed to prevent bullets hitting the welded seam of the deceleration chamber endplates. This eliminates the hazard of bullet fragments returning towards the firing line while protecting the weld from damage.

· Inspect edge protector for obvious defects or signs of significant damage.

· Photograph the edge protector and email/provide copy to Laboratory representative.

If the edge protector starts to have a flat face or edge measuring more than 3/16" across, it should be sharpened. Prior to any sharpening, show photograph of the edge protector to Laboratory representative for confirmation before proceeding.

To sharpen edge protector:

1. Remove the nut and bolt securing it in place to remove the edge protector. In some models, the edge protector may be welded in position. These can be removed by grinding the welds and use a hammer to loosen the protector.

2. Re-shape the edge protector, using a hard disc grinder, to provide a sharp edge to the unit. Proper PPE should always be worn when using grinding / rotating equipment.

3. Re-install the edge protector using the bolt removed in Step 1. If the edge protector was welded in position, a 3/4" bead of weld on each side is sufficient.

4. Upon completion of resharpening, photograph the edge protector again and email/provide copy to Laboratory representative.

Additional, General-Range Cleaning

When all work (e.g., recommended procedures and maintenance) has been completed, do the below.

1. HEPA vacuum the following:

· the bullet trap.

· intake vents over the bullet trap.

· the over-trap.

· target tracks and carriers.

· ceiling baffles.

· the shooting range floor and walls to 8-foot height; and

· the small hallway floor between the range and bullet-recovery tank room.

2. Wet wipe the following:

· all horizontal and vertical surfaces from the firing line to the back wall and from the bottom of the safety ceiling to the floor.

· the cabinets and all supplies and equipment on them.

· equipment, cabinets, and supplies in the small hallway between the range and bullet-recovery tank room; and

· ceiling baffles.

3. Install and replace tacky/sticky mats on floor in all designated locations. Leave a six- (6-) month supply of tacky/sticky mats.

4. Clean the floor in front of the bullet collection reservoir (separate room behind trap).

Bullet-Recovery, Tank-Room, General Cleaning

1. HEPA vacuum floor.

2. Wet wipe the outside of the bullet-recovery tank, rails, and platform.

3. Wet wipe the outside of the cabinets and all supplies and equipment on them.

Bullet-Trap & Range-System Test and Walkthrough

1. With Laboratory representative present, run pump(s) for five (5) minutes to ensure a uniform sheet of water that covers the entire wet ramp is created by the spray bars while also spraying the inside of the deceleration chamber.

2. Check trap and reservoir area (separate room behind trap) to verify there are no leaks or issues with range equipment following service.

3. Conduct walkthrough review and inspection of completed services with Laboratory representative to ensure all required services were completed and any deviation(s) was discussed, approved, and documented by Laboratory representative.

Hazardous-Waste Disposal (Upon completion of each service, if applicable/required)

1. Collect and remove from site any spent brass (fired cartridge cases or fired shotshells) and additional lead material (e.g., sheets, wire, loose fired bullets) identified by Laboratory representative for disposal/recycling or observed by the contractor.

2. Properly package, label, and dispose in US DOT-approved containers all cleaning supplies and personal protective equipment (PPE) as lead-contaminated hazardous waste created by this project.

3. Remove all debris/hazardous waste resulting from service from job site IAW proper hazardous-waste, disposal procedures.

a. If a separate pickup is necessary, make arrangements with a HAZMAT/waste transporter company to remove debris/hazardous waste from the NLC / Ammendale site within 10 days of the completed work.

i. Hazardous waste shipping/packaging materials and labels for waste containers are not the responsibility of the NLC / Ammendale and should be brought to the site.

b. Provide Laboratory representative with waste transporter contact information and pick-up scheduling no later than 2 business days (48 hours) prior to scheduled pick-up to ensure availability and access.

i. NLC / Ammendale will store the hazardous waste temporarily (no more than seven {7} business days) until the waste transporter picks up the waste for disposal.

Documentation

· Upon completion of walkthrough with Laboratory representative to verify completion of service, provide documentation of all completed work (e.g., checklist) to Laboratory representative prior to leaving site.

· Documentation must include:

· Information regarding hazardous waste removal plan.

· Information regarding the ultimate disposition of the collected, spent brass and additional lead material.

· Any damage or excessive wear observed during service (provide photos via email/text).

· Any deviation(s) from services required to be performed as outlined in PWS; and

· The name(s) and initial(s) of those completing service, as well as the service date(s).

· Provide the required manifest(s) to Laboratory representative and COR to ensure proper transport and disposal of such.

4.0 KICK-OFF MEETING

Attend a kick-off meeting five (5) days after the contract award/task-order issuance. Meet with the TPOCs TBD for the three {3} locations) to ensure all parties are on the same page of the same book; discuss approach, policies, and procedures. In addition to the TPOCs, a primary and/or secondary Firearms Section representative from the NLC may also attend the meeting.

5.0 INSPECTION AND ACCEPTANCE

The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance IAW the appropriate inspection and acceptance clause. The Technical POCs and/or COR shall inspect, accept, or reject the services performed/rendered under this contract IAW FAR 52.242-4 and 52.212-4(a).

The basis for acceptance shall be compliance with the requirements/objectives/constraints set forth in the contract and other terms and conditions of the contract. Deliverable items rejected shall be corrected IAW the applicable clauses.

6.0 PERIOD OF PERFORMANCE

The period of performance for this requirement will be for one (1) base year with four (4) option years. (This includes a clearance process, per clause #ATF-04, of approximately 90 days).

7.0 PLACE OF PERFORMANCE AND WORK HOURS

The contractor shall coordinate the schedule in advance with the respective TPOC(s) and perform the work during normal business hours of 7:00am – 5:00pm Eastern Standard Time. ATF anticipates no overtime for this work.

The primary places of work shall be as follows:

1. FATD | 244 Needy Rd, Martinsburg, WV 25405.

2. FSL-A | 2600 Century Parkway, NE Atlanta, GA 30345

3. FSL-W | 6000 Ammendale Road, Beltsville, MD 20705

8.0 INVOICING, PAYMENT & TRAVEL REIMBURSEMENT

The contractor shall submit monthly, proper invoices electronically to Finance.Branch@ATF.gov (soon via the Department of Treasury’s Invoice-Processing Platform) for work performed under the respective contract line-item number (CLIN). ATF will pay proper invoices IAW FAR 32.9 and clause ATF-14, Electronic Invoicing. FAR clauses 52.212-4(g), Contract Terms and Conditions—Commercial Products and Commercial Services (Invoice), 52.232-1, Payments, and 52.232-8, Discounts for Prompt Payment, are also appliable. Electronic invoice(s) will serve as the official-original copy.

Contract Funding Status. If operating under a Continuing Resolution or similar circumstance, the contractor should immediately notify the CO in writing, with a copy to the COR, when billing has reached 85% of the contract’s amount(s) or whenever remaining funds are not sufficient to cover anticipated performance through the contract’s expiration date, whichever is sooner. The contractor is cautioned that performance of work above the contract’s ceiling is at its own risk.

ATF anticipates minimal travel and other-direct costs (ODCs) for this work, to be reimbursed directly per Section 9.0 of this PWS. Certain travel costs/expenses (e.g., transportation, lodging, meals & incidental expenses) incurred by the contractor on official-ATF business are considered reasonable and allowable only to the extent they don’t exceed on a daily basis the maximum per-diem rates within the Federal Travel Regulations (FTR) at the time of travel per FAR subpart 31.205-46. ATF will not reimburse the contractor for local travel (within 50 miles of the respective place of performance), to include parking fees, tolls, etc. Similarly, ODCs may include hazardous-waste disposal or other materials/supplies incidental to completing the work.

To be reimbursed for travel, the contractor shall submit travel-reimbursement requests in sufficient time for the COR to give prior consideration and approval, if warranted, and must identify the: (i) traveler’s name; (ii) destination(s), including itinerary with dates; and (iii) purpose of the travel IAW FAR subpart 31.205(a)(7). To be reimbursed for both travel & ODCs, the contractor shall also include a detailed breakdown of the actual, travel expenses incurred and expended on its invoice(s). The contractor must maintain the original or legible copy of receipts for all travel expenses & ODCs invoiced since ATF reserves the right to request evidence of any travel expenses paid.

All claims for payment and/or reimbursement are subject to audit and adjustment.

9.0 CONTRACT TYPE

The anticipated contract type is firm-fixed price (FFP), including travel and other-direct costs (ODCs) as a direct reimbursement. Under this FFP contract type, travel and ODCs combined shall not exceed $356K for the life of the resulting order; travel is estimated at $38K while ODCs is estimated at $318K.

10.0 ATF POLICIES, PROCEDURES AND STANDARDS

The contractor shall conform to the following ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the ATF reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures based on technological advances.

1. Minimum Database Security Requirements as prescribed by the ATF Information Systems Security Office (ATF ISSO)

2. NIST Special Publication 800-53

3. ATF Minimum Security Requirements for Contractor Off Site Labs

4. ATF Publication, 7500.1 Rules of Behavior and Customer Agreement for ATF Workstation Users

5. Section 508 of the Rehabilitation Act (29 U.S.C. 794d), Subpart B – Technical Standards, 1194.21, Software Applications and Operating Systems, and 1194.22, Web-based Intranet and Internet Information and Applications, as it applies to this requirement

11.0 GOVERNMENT-FURNISHED ESCORTS

ATF will provide government-furnished escorts to test-fire room and other necessary areas of the buildings as required. Personnel must pass background checks (i.e. police inquiry checks) prior to performing work under this contract vehicle. Said checks are good for one (1) year and must be renewed for continuous work/performance.

12.0 MANDATORY USE OF GOVERNMENT-TO-GOVERNMENT ELECTRONIC MAIL

Unless exempted by the CO, in writing, communication after contract award with government agencies shall ordinarily be transmitted via electronic mail (e-mail).

13.0 ACCESS TO RECORDS, DATA AND FACILITIES

The contractor shall permit the CO and/or designated representative(s) access at any reasonable time to all records, data and facilities used in performance for the services covered in this PWS.

14.0 QUALITY CONTROL

The contractor shall develop, implement and maintain a quality control program. The program shall include inspection, validation, evaluation, corrective action and procedures necessary to affect quality control of all performance and products provided under the contract. The program shall allow inspection and evaluation by the Government and shall be applicable to all subcontractors and members of the contractor’s team, as appropriate.

15.0 QUALITY ASSURANCE (QA)

IAW FAR subpart 46.401(a), Government-contract QA shall be performed at such times (including any stage of manufacture or performance of services) and places (including subcontractors’ plants) as may be necessary to determine the goods and/or services conform to contract/task-order requirements (i.e., a visual inspection).

15.1 PERFORMANCE-REQUIREMENTS SUMMARY (PRS)

The PRS details and identifies the contract requirements by performance objectives that relate directly to mission-essential elements in the PWS (e.g., deliverables). The performance threshold describes the minimum standard of service required for said contractor requirements. The acceptable-quality level (AQL) shows the deviation from contract requirement (e.g., room for errors/mistakes/defects, etc.). The various surveillance methods are used to monitor contract performance and mitigate risks such as noncompliance and breaches that could negatively impact the desired outcome, thus proactively identifying and addressing potential issues. Lastly, the performance incentive/disincentive (PI/D) is a process that serves to: motivate the contractor to meet the AQLs and encourage the contractor to improve the quality of its performance.

The COR, with input from the involved/affected, ATF offices/personnel, will evaluate the contractor’s performance to determine whether it meets the performance thresholds. The contractor shall provide the COR a written response explaining why its performance does not meet the stated threshold, how it will return performance to an AQL, and how it will prevent recurrence of the issue in the future.

15.1.1 FATD’s PRS

Basic Clean – Quarterly, Semi-Annually & Annually

Range-Ventilation, Bag Filters – Semi-Annually

Range-Ventilation, HEPA filters – Annually

Bullet-Trap Recycle – Annually

Clean Shop Rooms AND 30 Work Benches – Annually

Storage-Room Surfaces Behind the Firing Range – Annually

Ventilation-Room Surfaces – Annually

Hazardous-Waste Disposal – Upon completion of each service, if applicable/required

OPTIONAL Services & Items (for Safety Hazards) – As applicable/required when exercised

15.1.2 FSL-A’s PRS

Water Testing and Removal – Semi-Annually

Basic Cleaning – Semi-Annually

Bullet-Recovery Tank – Semi-Annually

Snail-Bullet Trap – Semi-Annually

15.1.3 FSL-Ws PRS

Bullet-Trap Inspection – Semi-Annually

Front Trough Cleaning – Semi-Annually

Spray Bars Cleaning / Adjusting – Semi-Annually

Snail-Oil Concentration, Checking / Adjusting – Semi-Annually

Bullet-Collection Tray, Cleaning – Semi-Annually

Filter-Screen Cleaning / Replacing – Semi-Annually

Edge-Protector Inspection / Re-sharpening / Replacement – Semi-Annually

Additional, General-Range Cleaning – Semi-Annually

Bullet-Recovery, Tank-Room, General Cleaning – Semi-Annually

Bullet-Trap & Range-System Test and Walkthrough – Semi-Annually

Hazardous-Waste Disposal – Upon completion of each service, if applicable/required

16.0 POINTS OF CONTACT (POCs)

The following ATF POCs have been established to assist in executing and administering this contract. All requests for interpretation and assistance should be referred to:

Sheray Millhouse (CO) 99 New York Ave., NE Suite 3.S-125 Washington, DC 20226 202.648.9071 Sheray.Millhouse@ATF.gov

To be determined (TBD), (COR)

TBD (FATD)

TBD (FSL-A)

TBD (FSL-W)

17.0 CONTRACT MANAGEMENT

Notwithstanding the contractor’s responsibility for total-management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the CO, COR and the contractor. The CO, COR and TPOCs will be the Government’s points of contact during performance of the contract:

· The CO is responsible for the administration of this contract. This individual is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements or price, as set forth in the contract. Any changes not made expressly by the Contracting Office will be considered to have been without authority. In such cases, the Contractor is operating at its own risk because no adjustment will be made in the contract price or otherwise to cover any increase in charges incurred as a result thereof. During any absence of the CO identified for this contract, other warranted COs from ATF may authorize work under the contract. The CO will designate, in writing, the COR to represent him/her.

· The COR has the authority to monitor all technical aspects and assist in administering the contract. This individual will ensure the Contractor performs the technical requirements of the contract by: performing, or causing to be performed, inspections necessary in connection with performance of the contract; maintaining both written and oral communications with the Contractor concerning the aspects of the contract within his/her purview; monitoring the Contractor's performance under the contract and notifying the Contractor and CO of any deficiencies observed; receiving and approving/rejecting deliverables, invoices and other requests; coordinating Government-furnished property availability, if any; and providing for site entry of Contractor personnel, if required. The COR will also forward a copy of his/her COR-Appointment Memo to the contractor. Said letter will include the responsibilities and limitations of the COR and clarify to all parties the responsibilities that would result in a modification to: the scope; changes in cost or price totals or estimates; changes in delivery dates; and/or changes in any other mutually-agreed upon term or provision of the contract.

· The TPOCs will assist the COR and contractor as needed.

18.0 OTHER ATF REQUIREMENTS

Contractor must be an accomplished cleaning, maintenance, environmental company serving and specializing in the Gun Range Industry/firearms shooting ranges. Although approximately 6,000 – 8,000 rounds per quarter are fired in the Martinsburg range, the number could increase/decrease based on the special projects.

Contractor shall have extensive experience and specific equipment for servicing all types of ranges and ventilation systems, such as snail-type, bullet traps and indoor, granulated-rubber ranges, etc.

Contractor must have completed and/or be certified in the following training: Lead Certification, HAZMAT/Hazardous Waste, and the DOT’s Hazardous Material Regulation.

19.0 OTHER DIRECT COSTS (ODCs)

The Government does not anticipate any ODCs for this requirement.

20.0 CLOSEOUT

The contractor shall submit a final invoice within 45-calendar days after the end of the performance period (if it hasn’t already). Within 15-calendar days of receiving the final payment, the contractor shall furnish a completed and signed Release of Claims to the CO; such may be in the form of a Closeout-modification to the contract/purchasing vehicle.