PWS_Chiller Maintenance.pdf

Performance Work Statement

Cooling Tower and Chiller Maintenance and Eddy Current Testing

5 June 2024

1. GENERAL: This is a non-personnel services contract to clean towers and condensor tubes on various model chillers aboard Marine Corps Recruit Depot Parris Island, South Carolina (MCRD PI). Cleaning of evaporator tubes and Eddy current testing shall be performed on Option Year IV only. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: Palmetto Air & Chiller Service, Inc. (hereinafter referred to as “contractor”) shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for the tower, condensor, evaporator (option year IV only) cleaning and EDDY testing (Option Year IV only) on chillers aboard MCRDPI. The contractor shall be required to provide adequate maintenance services and testing during as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.2 Objectives:

1.2.1 Contractor shall perform tower and condenser tube cleaning, perform maintenance on all chillers, and cooling towers.

1.2.2 Contractor shall perform Evaporator tube and Eddy current testing on Option Year IV only.

1.2.3 Type and location of towers and chillers to be cleaned, maintained, and tested are listed below:

Cooling Towers Bldg Make Model# Ser # Asset#

148 Marley NC2115 013394-001-91 3249 589 Imeco IMC1072M-1-15 N/A 1929 590 Reymsa 591 Evapco AT19-611 T002912 6959 599 Imeco IMC1072M-1-15 1-1 (1-11-1994) 2067 601 Evapco USS 19-78 9-373380 1009 679 Evapco USS 19-99 9-361470 679 Evapco USS 19-99 9-361469 679 Evapco USS 19-99 9-361471 926 Marley NC 322 15M 120496-001-97 2376 939 Marley 160028-001-CELL NC 5221SS 5787 6000 Marley NC8402GG 10106708-A2-15 6963 6012 Baltimore 3412C U107497401 1655 7020 Marley MD50160AC-L-SBF-MD 10090505A1 5335

7022 MD5016QAC1LSBF 10090505A1 5249

7022 7891

Chillers Bldg. Make Model # Ser.# Asset #

589 * McQuay WMC145DSC-ER10 STNU071200058 1923 591 * McQuay WMC145DSC-ER10 STNU070800022 4372 599 * McQuay WMC145DSC-ER10 STNU080600051 2110

601 * McQuay WMC145DSC-ER10 STNU080600052 2162 679 * McQuay WMC250DSC-ER10 STNU090800036 2277 679 * McQuay WMC250DSC-ER10 STNU090800020 2278 679 * McQuay WMC250DSC-ER10 STNU090800021 2279 679 * McQuay WMC250DSC-ER10 STNU090800010 2280 926 * McQuay WMC145DSC-ER10 STNU090300060 4295 939 * McQuay WMC290DSC-ER10 STNU080400041 3279 6000 * McQuay WMC145DSC-ER10 STNU090700025 4358 6000 * McQuay WMC145DSC-ER10 STNU090700030 4360 6012 * McQuay WMC400DBC-ER10 STNU100900016 1657 7020 * McQuay WMC250DSC-ER10 STNU090800037 3263 7020 * McQuay WMC250DSC-ER10 STNU090800050 3262

1.4 Scope: The contractor shall provide cleaning, maintenance and service, EDDY testing per manufacture’s recommended instructions. The contractor shall perform maintenance and notify the Government end user and the Contracting office of any problems found during the cleaning and maintenance the machines listed in paragraph

1.2.2 of the PWS. The Contractor shall be required to provide all solvent, container labels, required DOT/EPA paperwork, and reports in the performance of the services listed in the PWS.

1.5 Tasks: The following is a list of tasks that the contractor shall complete during the service appointments. All service shall be performed at the various building locations listed in paragraph 1.2.2 aboard MCRD Parris Island, SC:

1.5.1 Clean and perform preventative maintenance on all chilling cooling towers to the manufacturer’s standard.

1.5.2 Clean and perform preventative maintenance on all chiller condenser tubes to the manufacturer’s standard.

1.5.3 Clean and perform preventative maintenance on all chiller evaporator tubes to the manufacturer’s standard (Option Year IV only).

1.5.4 Perform Eddy current test on all chiller condenser tubes to the manufacturer’s standard (Option Year IV only)

1.5.5 Provide a writen report of findings for all machines, including all discrepancies and recommended repairs.

1.5.6 Provide a quote for all required repairs.

1.5.7 Period of Performance:

Description Begin Date End Date Base December 1, 2024 January 31, 2025

Option Year I December 1, 2025 January 31, 2026 Option Year II December 1, 2026 January 31, 2027 Option Year III December 1, 2027 January 31, 2028 Option Year IV December 1, 2028 January 31, 2029

1.6 General Information

1.6.1 Recognized Holidays: The contractor is to continue providing commercial internet services during all major holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Independence Day Juneteenth Day

Christmas Day

1.6.2 Hours of Operation: The contractor is responsible for providing regularly scheduled service during normal working hours 0700 to 1700, Monday through Thursday. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at Marine Corps Recruit Depot Parris Island, South Carolina.

1.6.4 Site Visit: In accordance with FAR 52.237-1, a site visit was conducted on November 2, 2020 at 0900 EST.

Offerors or quoters were urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.6.5 Security Requirements: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Materials removed by the contractor shall be turned over to the Government technical point of contact for disposition. The contractor shall not dispose of any government property being removed.

1.6.6 Key Control. Access to cooling towers and chiller locations will be provided by liaising with the MCRD Parris Island Environmental Division to request an escort or temporarily sign out of an access key for direct contractor access. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. At no time will the Contractor permanently retain keys to facilities. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9 Lock Combinations. Lock combinations will not be issued to the contractor. In the event that the contractor requires access to a controlled space with a lock combination, MCRD Parris Island Environmental Division will provide a liaison to the contractor to grant contractor personnel access to the space, and supervise contractor personnel until the space is vacated and secured.

1.6.10 Special Qualifications: The contractor shall ensure contractor employees are licensed contractors in the State of South Carolina.

1.6.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer and other Government personnel, as appropriate, may meet periodically with the contractor during the performance of the contract to review the contractor's performance.

At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Contractor personnel will not be required to travel outside MCRDPI in the performance of this service. All travel required in the performance of the service(s) is the sole responsibility of the contractor.

1.6.14 Other Direct Costs: There are no other predetermined direct costs to the contractor.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

CONTRACTOR BASE ACCESS INFORMATION

A. INTRODUCTION

The Commanding General (CG), MCRD/ERR PI grants the privilege to gain access to the Depot, conditionally, to those individuals or organizations that meet the minimum qualifications and conform to regulations. CG, MCRD/ERR PI retains the responsibility to suspend or revoke access privileges if necessitated by and action deemed contrary to maintaining good order and discipline aboard this installation. In order to gain access to Marine Corps Recruit Depot, Parris Island (MCRDPI), SC, non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access.

All contractor personnel, to include delivery personnel, who perform work on Marine Corps Recruit Depot Parris Island, SC (MCRDPI) for the cited contract must adhere to the Defense Biometric Identification System (DBIDS) process to gain access MCRDPI provided in paragraphs B and C. Individuals operating a vehicle aboard our military installations are required to have a valid, U.S. Driver’s License, registration, and insurance. If an individual has a foreign driver’s license, said individual must also provide a valid Passport. The contractor shall understand and comply with Depot Order 5512.12A Access Control Regulations.

Marine Corps Installations across the region are transitioning to a new government-owned access control system called Defense Biometric Identification System (DBIDS). This new and enhanced system replaces RAPIDGate and MCESS for contractors and other non-DoD-affiliated personnel requiring installation access. DBIDS is already installed at more than 320 sites with over 5 million registered personnel and unlike previous systems, this one is a free service.

In order to reduce wait time when exchanging your RAPIDGate/MCESS credential, it is highly recommended each applicant pre-register at https://dbids-global.dmdc.mil/enroll#!/.

B. DBIDS ACCESS

DBIDS credentials is now being issued as of October 1, 2018. If you currently hold a valid Common Access Card (CAC), dependent ID card, reserve ID card, or retiree ID card, issued by the Defense Enrollment Eligibility Reporting System (DEERS), no further action is required.

You will be automatically enrolled in DBIDS when your ID card is initially scanned at the gate. Expect a one- time delay of 3-6 seconds as the DBIDS system initially registers your information.

CURRENT CONTRACTORS

- DBIDS credentials will be valid for the duration of your contract, not to exceed five years; however, re-vetting of individuals’ information will occur each year.

- RAPIDGate/MCESS credentials are still being accepted at Parris Island Depot. An exact termination of RAPIDGate is 31 December 2018.

NEW CONTRACTORS

The contractor shall submit a written request on company letterhead to the Contracting Office listing the following:

contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The format for the letter will be provided by the Contracting Office. In addition to the aforementioned letter, the contractor must also submit a contractor information sheet on each employee. A template for the letter and contractor informational sheet template will be provided upon contract award. The Contracting Office will endorse the request and forward to the Depot Security Manager Office for processing. This information must be provided to the assigned Contract Specialist and/or Contracting Officer for the contract at least two (2) weeks prior to start of the contracts period of performance.

Contractors must do the following in order to obtain a base access card:

- Submit Contractor Application Form and cover sheet to the Contracting Office

- The Contracting Office will send the form to G3 Security

- Once cleared (weekly list sent out), pre-register at DBIDS

• Google DBIDS (1st link)

• https://dbids-global.dmdc.mil/enroll#!/

- Take QR code to PMO for badge

- If cleared with the Air Station, an application still needs to be submitted to Security at Parris Island but we will reciprocate off of their cleared/not cleared for base access.

- New contractors requiring access for over 60 days will receive a credential valid for up to one year.

- New contractors requiring access for less than 60 days will receive a temporary paper pass.

Pending means that there were issues that our office needs to review to determine if the individual will or will not be denied base access.

If you have questions regarding the exchange of a current RAPIDGate/MCESS credential for DBIDS or you are a new contractor seeking enrollment into DBIDS, please contact the Security Office at 843-228-4174.

C. Contractor’s Responsibility A criminal background check conducted by the MCRDPI Security Manager’s Office shall be required for all contractor personnel who make frequent visits to or perform work on the MCRDPI cited in the Contract, prior to the start date of the contract. Contractors are required to review any proposed employee prior to submitting their names for the background check. Depot access will be denied if it is determined that the personnel requesting access are within one of the following categories:

- On the National Terrorist Watch List.

- Illegally present in the United States.

- The subject to any outstanding warrant or criminal summons.

- Has knowingly submitted an employment questionnaire with false or fraudulent information.

- Has been issued a debarment order and is currently banned from any military installation.

- A prisoner on work-release program or currently on felony probation/parole.

- A registered sex offender.

- Membership within the previous 10 years in any organization that advocated the overthrow of the U.S.

Government or affiliated with any active gang.

- Is pending any felony charges.

- Has been convicted of a felony within the last ten (10) years.

- Has multiple (three or more) misdemeanor criminal offenses to include, but not limited to:

o Drug Offenses o Offenses of violence o Weapons offenses including those where the weapon was used as either the means of the violence or threat of violence o Larceny/theft

- Any reason the Installation Commander deems reasonable for good order and discipline.

No physical badge will be issued. If a contractor’s proposed employees requiring access meet the required criminal background check, upon entry, each contractor employee must present a valid form of identification (Driver’s License). At the front gate, the Provost Marshall’s Office will screen each contractor employee against MCRDPI Security Manager’s Office listing of approved contractor employees. The operator of the motor vehicle must also provide valid registration and current insurance.

D. ADDITIONAL BASE ACCESS GUIDANCE

1. All vehicles are subject to search

2. No Illegal Drugs

3. Firearms are prohibited

4. Fireworks are prohibited

5. Strictly obey speed limits

6. No Cell Phone use while driving

7. DO NOT enter any training, unauthorized, or restricted areas.

8. Military Police Contact Information

a. i. Emergency Dial – 911

b. Non-Emergency Dial – 843.228.3444

ECMRA

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Maintenance and Eddy current testing of cooling towers and chillers aboard MCRD Parris Island, via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications

Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil

CONTRACT ADMINISTRATION

1.1 Contract administration functions shall be retained by the Regional Contracting Office, Marine Corps Recruit Depot, Parris Island, South Carolina. Any inquiries pertaining to the administration of performance of this contract should be directed to the Regional Contracting Office. The contractor shall contact the assigned Contract Specialist following award to coordinate dates for installation and base access.

1.2 Government Technical Point of Contact. The Government Technical Point of Contact is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other terms or conditions of the contract:

Project Manager

XXXXXXXX

Phone: XXXXXXX

FSC

XXXXXXXXX

Phone: XXXXXXX

1.3 Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

2. Contract Correspondence and Inquiries

2.1 All correspondence/inquiries shall Reference the appropriate Contract Number, and shall be submitted to the email points of contact address:

http://www.ecmra.mil/

FEAD,

Parris Island Marine Corps Recruit Depot Attn: XXXXXX, Contract Specialist Parris Island, SC 29905 Phone: 843-228-XXXX E-mail: XXXXXXXXX

FEAD,

Parris Island Marine Corps Recruit Depot Attn: XXXXXX, Contracting Officer Parris Island, SC 29905 Phone: 843-228-XXXX E-mail: XXXXXXXXXX

3. Technical Inquiries - Upon contract award, all inquiries that relate to technical issues shall be directed to the contracting office.

4. Authority of Government Personnel - The Contracting Officer (KO) is the only person authorized to approve changes to any of the terms and conditions of the contract. In the event that the contractor, effects any changes at the direction of any person other than the KO, the changes will be considered to have been made without the authority and no adjustment will be made to the contract price to cover any increase in costs incurred as a result thereof. The KO is the only individual to accept nonconforming work, waive any requirement of the contract, or modify any terms or conditions of the contract. The KO is the only individual who can legally obligate Government funds.

5. PAYMENT SPECIAL INSTRUCTIONS - Invoices and receiving documents shall be submitted through Wide Area Workflow (WAWF) for payment in accordance with DFARS 252.232-7006. In addition, the contractor shall also send an electronic copy of the invoice to the Regional Contracting Office (RCO) and Government Technical Point of Contact for final review. A final fair and reasonable determination must be made prior invoice acceptance and processing for payment.

mailto:anthony.islas@usmc.mil mailto:rodney.small@usmc.mil