PWS Childcare Family Retreat 37th Training Group.pdf
PDF 162 KB Posted
- Attached to
- 37th Training Group Family Retreat Childcare
- Solicitation number
- FA301625Q2
About this file
This Performance Work Statement (PWS) details childcare services for the 37th Training Group Family Retreat, specifying requirements for a contractor to provide supervised childcare for children aged 6 weeks to 13 years old during a training event. The retreat will take place at a hotel/resort in the San Antonio/Austin area on August 1-2, 2025, with childcare needed from 5:00 PM-8:00 PM on August 1 and 8:00 AM-1:00 PM on August 2.
Key contractor requirements include maintaining specific child-to-provider ratios for different age groups, providing age-appropriate activities and safety barriers, ensuring all childcare personnel are CPR/first aid certified with clean background checks, and following strict guidelines for child supervision. The contractor must provide childcare in a designated conference room, keep children within the assigned space, assist with feeding, and maintain professional conduct. Food and beverages will be provided by the government, and the contractor is prohibited from engaging with media about the contract.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFQ 37th Training Group Family Retreat Childcare.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
PERFORMANCE WORK STATEMENT (PWS)
FOR CHILDCARE SERVICES
37th TRAINING GROUP FAMILY RETREAT
1. Background. The Government has a requirement for non-personal services for a family retreat including children. The Government seeks a childcare provider to care for the children aged 6 weeks old to 13 years old, in a safe, fun, and entertaining manner while the parents are attending scheduled training provided by the chaplain team.
2. Contractor Tasks.
A. The contractor will provide childcare, as indicated in paragraph 4 below and the Childcare Info attachment, at the reserved resort/hotel conference room at the retreat location. Tasks include the following:
B. Provide childcare provider to child ratio to sufficiently and safely monitor children to prevent any incidents. One childcare provider for no more than 4 infants 6 weeks to 12 months. One childcare provider for no more than 5 pre-toddlers 12 months to 23 months. One childcare provider for no more than 7 toddlers 24-35 months. One childcare provider for no more than 12 preschoolers 3 to 5 years of age. One childcare provider for no more than 15 youths. Follow the ratio for the youngest age group if the children in the youngest age group make up 20 percent or more of the group.
C. Provide barriers such as shelving and child safety gates to separate children based on age groups to prevent any injuries and to prevent any incidents from occurring between the children. The barriers should also be used to arrange for children to play individually, in small groups and/or per activity area.
D. Provide highchairs, changing tables, mats, and portable play pens for infants (pack-n-play), and bottle feed, when needed. Diapers, pullups, wipes, powder, any ointment, baby bottles, favorite toy/blanket and change of clothes will be provided by the parents.
E. Provide appropriate age-based activities, entertainment, and/or educational activities for children, applicable to and spanning a broad age range (i.e. toys, games, arts & craft projects, reading, movies/cartoons, etc.), with prior approval from the chaplain overseeing the event. Non-toxic crayons/markers, non-choking material, and age-appropriate movies/games with prior approval from the chaplain overseeing the event. Name tags which will be removed when the child needs to use the restrooms and a sign in sheet when parents drop their children off.
3. Requirements.
A. All contractor personnel watching the children must be CPR/first aid certified, be able to work with special needs children (no special accommodation is required) and have a clean background check.
PERFORMANCE WORK STATEMENT (PWS)
FOR CHILDCARE SERVICES
37th TRAINING GROUP FAMILY RETREAT
B. The Contractor shall ensure that its employees conduct themselves in a professional manner while on the resort and refrain from disruptive, offensive, or otherwise improper behavior that undermines order and discipline.
C. Caregivers will not take the children outside the childcare space. Children are to remain in the designated childcare space until released to their designated guardian.
D. Food and beverages will be provided for the children by the government.
E. The Contractor shall assist in feeding the children as needed.
F. The contractor shall not respond to any media inquiries nor provide interviews, comments, or any other responses to the media regarding any subject related to this contract. All inquiries from the media or other sources shall be immediately relayed to the contracting officer.
4. Retreat Details
A. Location of Retreat: Hotel/Resort within San Antonio/Austin Area B. Inclusive Dates of Retreat: 1-2 August 2025 C. Date/Time Childcare is Needed: 01 August 2025 5:00pm -8:00pm 02 August 2025 8:00am-1:00pm
Attachments:
Attachment 1: Childcare Information Attachment 2: Childcare Form
| 2. Contractor Tasks. |
| 3. Requirements. |
| 4. Retreat Details |
File details come from the government source that posted it. Updated .