PWS_Charter Bus.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

CHARTER BUS SERVICE

18 April 2025

1.0 General:

1.1 Scope: Contractor shall provide non-personal services to the Government with bus transportation services at the locations and dates specified in this PWS. The contractor shall accomplish services in coordination with the Contracting Officer (KO) and the Contracting Officer Representative (COR).

1.2 Background: Bus transportation services for Pennsylvania Air National Guard, 171st Civil Engineer Squadron (also referred to herein as “the Government”) in support of a Deployment for Training event in Chincoteague, VA.

1.3 Period of Performance (PoP): The Period of Performance shall be between 9 June – 23 June 2025.

1.4 General Information:

1.4.1 Place and Performance of Services: The work to be performed under this contract will be performed at the locations and dates specified in Table 1. Departure times are estimates at this time and will be finalized 1 week prior to departure date.

Table 1. Departure and Arrival Locations

Date Estimated Departure

Time Departure Location Arrival Location

9 June 2025 0800 171st Air Refueling Wing Civil Engineer Squadron, Bldg 205 300 Tanker Road Coraopolis, PA 15108

NASA Wallops Flight Facility Main Gate off Atlantic Road Wallops Island, VA 23337

Lodging Area F-1 to F-5 will be the final destination

23 June 2025 0800 NASA Wallops Flight Facility Lodging Area Wallops Island, VA 23337

171st Air Refueling Wing Bldg 205 300 Tanker Road Coraopolis, PA 15108

1.4.2 The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. Contractor should be able to support up to twelve (12) hours of operations within a 24-hour period on the dates identified in Table 1.

1.4.3 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government.

1.4.4 Base Access: The contractor shall complete Wing Form 128, Request for Long Term Visitor Badge, prior to providing bus services. This form will be provided to the contractor by the COR. Contractor will provide first name, last name, date of birth, social security number, gender, and race information for all personnel accessing the base. The contractor shall submit this information to the COR two weeks prior to the date of required access. Personnel must maintain a valid driver’s license, vehicle registration and proof of insurance to enter the base. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations.

1.4.5 The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.6 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS.

1.4.7 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CM Contract Manager COR Contracting Officer Representative DoD Department of Defense KO Contracting Officer PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

No Government furnished property will be provided under the performance of this contract.

4.0 Utilities: No Government utilities will be provided under the performance of this contract.

5.0 Requirements:

5.1 Transportation Services: Contractor shall provide non-personal services to the Government with bus transportation services at the locations and dates specified in Table 1 and below. The bus shall be able to hold a minimum of 40 people and luggage.

5.1.1 The contractor shall provide Bus Transportation Services to transport troops and baggage safely from the 171st CES in Coraopolis, PA to NASA Wallops Flight Facility housing in Wallops Island, VA on 9 June 2025.

5.1.2 The contractor shall provide Bus Transportation Services to transport troops and baggage safely from the NASA Wallops Flight Facility housing in Wallops Island, VA to 171st CES in Coraopolis, PA on 23 June 2025.

5.2 Vehicle Standards: All vehicles and systems shall be in a safe mechanical condition and fully operational. Vehicles must be in compliance with all local vehicle and / or transportation regulations during the entire period of contract performance. All vehicles will be equipped with all required safety features, to include at a minimum seat belts;

serviceable spare tire, jack and tire tools, warning devices (such as a warning triangle) and no front windshield cracks or breaks.

5.3 Maintenance: The Contractor shall repair or replace damaged vehicles with the same type vehicle within 24 hour notification from the government. The Contractor shall have the availability of back up vehicles to transport personnel in the event of maintenance breakdown.

5.3 Drivers: Drivers must be fully licensed and insured before operating their assigned vehicle and must have a safe driving record for the last year.

5.4 Insurance: The Contractor shall provide FULL COVERAGE insurance for their vehicles as stated in FAR clause 52.228-8, Liability and Insurance - Leased Motor Vehicles. In the event of an accident, the contractor is solely responsible for all damages to its property and/or any damage to a third party. The US Government assumes no liability for damages or injuries.

6.0 Specfic Regulations: The Contractor shall comply with FAR 52.247-21, Contractor Liability for Personal Injury and/or Property Damage, and applicable Department of Transportation and Motor Vehicles Laws and Regulations.

TECHNICAL EXHIBIT 1

Deliverables

Deliverable Frequency # of Copies Medium/Format Submit To

Drivers must be fully licensed and insured before operating their assigned vehicle and must have a safe driving record for the last year.

PWS Para 5.3

One time: Provide insurance, drivers license and driving record within 10 days from contract award or 2 weeks before 9 June 2025, whichever is sooner.

One (1) Electronic document submitted via email.

KO and COR

The contractor shall provide proof of insurance (insurance policy) PWS Para 5.4

One time: Provide insurance within 10 days from contract award or 2 weeks before 9 June 2025, whichever is sooner.

One (1) Electronic document submitted via email.

KO and COR