PWS_CF_Trash_Collection_140R6026Q0023_1.pdf

DRAFT

Bureau of Reclamation

Great Plains Region Montana Area Office

Canyon Ferry Division Canyon Ferry Recreation Area

Helena, Montana

PERFORMANCE WORK STATEMENT

1. BACKGROUND

The Bureau of Reclamation anticipates award of a contract for refuse removal and disposal services at Canyon Ferry Office, Ware yard, Powerplant, and Recreation Areas, located in Lewis and Clark and Broadwater Counties, Montana. Canyon Ferry work includes trash and refuse collection, removal, transportation and disposal at appropriate landfills. Trash collection points are located at various sites around the reservoir including seven campgrounds, one office, one ware yard area, and one powerplant.

Canyon Ferry Recreation Area is located approximately 20 miles east of Helena, Montana.

Placement sites of the dumpsters will be around the Canyon Ferry Reservoir. Each area is accessible by gravel road. A map of the Canyon Ferry Recreation Area is located in Appendix A.

Additional information can also be found at the following web site:

http://www.usbr.gov/gp/recreation/cfrrec.cfm

The Contractor shall furnish all necessary labor, materials, equipment, and supervision to collect and dispose of trash and refuse. The objective of this contract is to provide the Canyon Ferry Division with highly professional, timely, responsive and environmentally responsible trash and refuse collection and disposal services. The stated quantities are estimated and will be used for evaluation purposes only. No claim shall be made against the Government for any excess or deficiency therein.

2. SCOPE

Work to be performed includes trash and refuse collection, removal, transportation, and disposal at appropriate landfills. Trash collection points are located at various sites around the reservoir including seven campgrounds, one office, ware yard area, and one powerplant. Eight collection points are in Lewis and Clark County, and two are in Broadwater County. The timely and accurate performance of these services must be recognized as a mandatory requirement of this contract.

It is anticipated that the term of the contract shall be from July 1, 2026 through June 30, 2027 plus four 1-year option periods and a 6 month extension period. The exercising of such option periods will be made at Reclamation’s discretion.

http://www.usbr.gov/gp/recreation/cfrrec.cfm

Trash removal services shall be performed between the hours of 8:00 a.m. and 5:00 p.m. All work shall be performed in accordance with the instructions listed in Part IV – Summary of Requirements below.

Trash containers at collection points must be large enough to accommodate the waste generated at each site. Information about estimated waste generated at each site is contained in Appendix B. These estimates are based on records of past waste disposal. Containers shall be emptied at appropriate intervals so that trash does not overflow from the container. Containers must be located so that they are convenient for use by visitors and employees. Space is limited at the collection points, so containers must not interfere with visitor use, traffic flow, or operation of the facility. There are specific sites identified for the location of containers. These sites were chosen for their convenience, accessibility and security.

Collection of extraordinary refuse and debris outside the scope of this contract will be handled as a separate requirement if such a need develops.

Inclement Weather Schedule. The contractor shall collect refuse during inclement weather except in cases of unduly severe weather and as authorized by the contracting officer. Make-up collections shall be performed 24 hours after the severe weather has terminated. If all make-up collections cannot be made in 24 hours, the contractor shall submit a revised schedule to the contracting officer for approval.

The amount of work requested is the maximum estimated amount and will not be considered a fixed purchasing obligation on behalf of Reclamation. Visitor use will determine the contract requirements and locations; therefore, it is possible that only a portion of the contract could be required during the contract period. There is also a possibility that the number of required dumpsters to be emptied may extend beyond the maximum estimated amount, in which case, additional payments will be authorized at the quoted price for each respective area.

Throughout the life of this contract, the contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improves mission performance.

3. PERIOD OF PERFORMANCE

The term of the contract will be from July 1, 2026, through June 30, 2027, plus four 1-year option periods and a 6-month extension period. The exercising of such option periods will be made at Reclamation’s discretion.

The period of performance will be from July 1, 2026, to June 30, 2027, for garbage collection at the office, powerplant and ware yard.

The period of performance for garbage collection at the recreation sites will be from May 1, 2026, to September 30, 2026.

The Contractor shall only perform work from 8:00 am to 5:00 pm, Monday thru Friday, unless otherwise stated.

4. TASKS

Collection Requirements

The contractor shall provide the services of refuse collection and disposal as described below:

1) Provide trash collection containers at the following sites:

Location Container Size Number Required Dates Services Required

Canyon Ferry Office 4 yard 1 July 1 – June 30 Canyon Ferry Powerplant 4 yard 1 July 1 – June 30 Magpie Ware Yard 4 yard 2 July 1 – June 30 Riverside Campground 4 yard 2 May 1 – Sept 30 Court Sheriff Campground 4 yard 4 May 1 – Sept 30 Chinamen’s Campground 4 yard 3 May 1 – Sept 30 Jo Bonner Campground 4 yard 1 May 1 – Sept 30 Hellgate Campground 4 yard 8 May 1 – Sept 30 White Earth Campground 4 yard 2 May 1 – Sept 30

2) Remove trash from collection containers. Trash removal will be accomplished on an “as required” basis only, with the number and location of trash containers to be emptied at one time being at the discretion of the Quality Assurance Evaluator (QAE). Most dumpsters will be emptied weekly during the summer months. Containers shall be emptied at appropriate intervals so that trash does not overflow from the container and there is sufficient space in the containers to accommodate use by employees and visitors.

3) Response time for trash removal will be within 2 days of notice. Requests for trash removal will be coordinated with weekly pickup schedule of adjacent properties, if applicable.

4) Trash removal will also be accomplished around refuse containers for any trash that may have spilled during removal/pickup or purposely left out by recreationists. The area around the container will be left in a clean and sanitary condition.

5) The trash will be disposed of in an approved sanitary landfill site. This includes disposing of all garbage, trash, ashes, and other collected material at an approved county or city landfill. It is the Contractor’s responsibility to make arrangements and pay any charges for using disposal sites. Reclamation does not have any landfill facilities. The Contractor is highly encouraged to salvage any recyclable materials such as aluminum or glass but may not store any such materials on Federal lands.

6) Furnish and maintain collection containers in reasonably clean condition. All dumpsters provided will be in good condition and cleaned and sanitized externally and internally prior to delivery to Canyon Ferry Reservoir. The QAE retains the right to reject any dumpsters felt to be in unsatisfactory condition due to appearance, cleaning or sanitization. All containers shall be clearly marked, warning personnel to stay clear of the container when emptying and not to park vehicles within a specified distance. All bulk containers mounted on wheels must have a positive braking/locking device to prevent inadvertent movement. Missing or deteriorated containers will be replaced or repaired by the contractor at no additional cost to the government.

7) Deliver containers at the recreation sites on May 1 annually. Remove all collection containers from the recreation sites on September 30 annually. No storage area is available for the containers. Exceptions will be for containers located at the office, powerplant and ware yard.

Those containers will be delivered at the beginning of the contract period and will be left year-round and removed at the end of the contract period.

8) Provide all labor, equipment, materials, and supplies necessary to meet the requirements of the contract.

9) Obtain and maintain necessary licenses and permits, and comply with and Federal, State, County, and municipal laws, codes, and regulations.

5. CONTRACTOR FURNISHED SUPPLIES

The Contractor shall furnish all supplies in accordance with standard industry practices required to perform under the contract to include at least the following:

a. The contractor is responsible for providing all labor, equipment, materials, supplies, and state issued commercial applicator’s license (if applicable) necessary to meet the requirements of the contract. Trucks, vehicles, and personnel will be licensed, insured, and certified as required by the appropriate governing agencies. Trucks shall be operational in accordance with Montana Department of Transportation requirements.

6. GOVERNMENT FURNISHED EQUIPMENT / INFORMATION

Interested contractors can contact the QAE to schedule a site visit before quotes are due. The contractor is responsible for providing all labor, equipment, materials, supervision, and supplies necessary to meet the requirements of the contract. All personnel employed by the contractor for performance of the contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation. A key to the padlock for the gates will be issued to the contractor. The contractor is prohibited from having additional keys made (copied) and is responsible for all costs associated with rekeying; should the assigned key be lost.

10. CONTRACTOR QUALITY CONTROL PLAN

The contractor is responsible for the management and quality control actions necessary to meet the quality standards set forth by the contract. The contractor shall develop and maintain a quality control program to ensure maintenance services are performed in accordance with this contract.

Each phase of the service rendered under the contract is subject to Government inspection by the QAE during any or all times of the contractor’s work. The Government’s Quality Assurance program is not a substitute for the QCP. The Government will monitor the contractor’s performance. Non-compliance with the contract will result in a required service being re-performed to the performance standards as stated in the PWS without additional expense to the Government. The Government reserves the right to utilize any method of inspection as necessary to assure contractor performance with all the requirements of the contract.

11. PERFORMANCE CRITERIA

The designated QAE will document acceptable and unacceptable contract performance. If the QAE considers the contractor's performance to be unsatisfactory, the information will be reported to the CO. The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance.

13. GOVERNMENT REMEDIES

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the QAE. The CO will follow the requirements of FAR Clause 52.212-4(a) for the contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

- The contractor did not perform any or all of the tasks.

- The contractor was not timely.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the contract price to reflect the reduced value of defective services, if the Government notifies the contractor in writing prior to executing such payment deductions.

The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

14. INVOICES

Invoices must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP) located at www.ipp.gov. The contractor shall be registered in the IPP system before any payment is made to the contractor. The IPP system is FREE to register and use.

15. REQUIRED SUBMITTALS

Submittals from the contractor are required during the term of the contract to ensure quality and safe work under the contract. Required submittals are as follows:

16. RECLAMATION POINTS OF CONTACT

Contracting Officer (CO): Bureau of Reclamation -XXXXXXX

Quality Assurance Evaluator (QAE): Bureau of Reclamation, Attn: Brandi Hecker, (406)-475- 3927, bhecker@usbr.gov, 7700 Canyon Ferry Rd, Helena, MT 59602

RSN

Clause or Section Title Submittals Required Due date or delivery time

No. of sets to be sent to:

CO QAE

Liability Insurance 1452.228-70

Acceptable Certificate of Liability Insurance

Within 10 calendar days of Contract Award

1 0

Licenses and Permits

Copy of License and Applicable Permits

Within 10 calendar days of Contract Award

1 1 http://www.ipp.gov/

APPENDIX A

MAP OF CANYON FERRY RECREATION AREA

APPENDIX B

ESTIMATED VOLUMES

TRASH REMOVAL ~ 2023-2024

(Quantity by the cubic yard) Location Jan Feb Mar April May June July Aug Sept Oct Nov Dec TOTAL Cubic

Yd.

CF Office

0 2 0 0 2 2 4 4 2 2 0 0 72

Power Plant

5 4 4 5 4 4 4 5 4 5 4 4 156

Magpie Ware Yard

0 0 0 0 2 2 2 8 2 2 0 0 72

Riverside

0 0 0 0 6 6 8 8 4 0 0 0 128

Court Sheriff

0 0 0 0 10 12 16 16 8 0 0 0 248

Chinamen’s

0 0 0 0 4 6 5 9 6 0 0 0 120

Jo Bonner

0 0 0 0 2 2 4 4 2 0 0 0 56

Hellgate

0 0 0 0 17 17 30 30 17 0 0 0 444

White Earth

0 0 0 0 6 6 10 8 2 0 0 0 128

TOTAL

15 20 12 15 208 224 328 363 184 37 12 12 1424