PWS_CCAO_Fire_Alarm_Systems_1.pdf

PERFORMANCE WORK STATEMENT (PWS)

CCAO FIRE ALARM SYSTEMS

1.0 Background

The Central California Area Office (CCAO) manages fire alarm and suppression systems at various facilities, including dams and power plants. While Operations and Maintenance (O&M) personnel can perform some inspections and repairs, they are not authorized to certify these systems. Regulatory requirements stipulate that inspections and testing must be conducted by certified third-party professionals in accordance with National Fire Protection Association (NFPA) standards. O&M personnel do not possess the specialized training and certifications required for official system certification.

Notably, all fire alarms are connected to an auto dialer that alerts the Folsom Operations Control Room.

The purpose of this contract is to provide comprehensive services for the inspection, maintenance, repair, testing, and documentation of fire alarm and suppression systems. The contract includes a base year with options for additional years, contingent on the contractor's satisfactory performance and the Government's needs. These services are essential for identifying deficiencies and ensuring the effective operation of the systems, thereby safeguarding both maintenance personnel and the public.

1.1 Introduction

This Performance Work Statement (PWS) outlines the requirements for the inspection, maintenance, and repair of fire alarm systems at various facilities managed by the Central California Area Office (CCAO). The Contractor is responsible for ensuring compliance with all relevant regulations, including those set by the Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA), and Hazardous Energy Control Procedures (HECP). The Contractor must deliver high-quality services to ensure the safety and functionality of the fire alarm systems.

Work will be performed at the following locations:

New Melones Dam and Powerplant, 16805 Peoria Flat Road, Jamestown, CA 95327 Folsom Dam, Powerplant & Facilities, 7794 Folsom Dam Road, Folsom, CA 95630 Nimbus Dam and Powerplant, 1901 Hazel Avenue, Gold River, CA 95670

2. Scope of Work

The Contractor shall provide comprehensive fire alarm inspection, maintenance, and repair services for the following systems:

Civil Maintenance Building: Edwards EST 3 system with 75 devices.

Folsom Admin Building: Chemetron MICRO 1002 system with 13 devices.

Folsom Auxiliary Dam: Edwards EST 3 system with 29 devices.

Folsom Dam: SimplexGrinnell 4100U system with 19 devices.

Folsom Power Plant Generators: Ansul Auto Pulse IQ-301 system with 35 devices.

Folsom Powerplant: Edwards EST4 system with 368 devices.

New Melones Power Plant: Honeywell XLS 140-2 system with 74 devices.

New Melones Power Plant Generators: Ansul Auto Pulse IQ-301 system with 27 devices.

New Melones Power Plant Oil Room: Fenwal NET 6000 system with 43 devices.

Nimbus Power Plant: Simplex 4020 system with 66 devices.

Devices Clean Agent CO2

Suppression Sprinkler Alarm System

Civil Maintenance Building 29 46 Edwards EST 3 29 46

Air Compressor 1 Alarm Valve 1 Annunciator 1 Battery 10 Control Panel 1 Control Valve 4 Deluge Valve 1 Drain Device 3 Dry Pipe Valve 1 Duct Detector 4 Fast Response 2 Fire Dep't Connection 1 Gauge Device 5 Indicating Device 1 Inspector's Test 1 Power Supply 3 Pressure Switch 2 Pull Station 19 Smoke Detector 7 Solenoid 1 Sprinkler Box 1 Tamper Switch 4 Waterflow Switch 1

Folsom Admin Building 13

Chemetron MICRO 1002 13 Abort Station 1 Actuator 1 Agent Tank 1 Battery 2 Control Panel 1 Horn/Strobe 1 Nozzle 1 Pull Station 1 Smoke Detector 4

Devices Clean Agent CO2 Suppression Sprinkler

Alarm System

Folsom Auxiliary Dam 29 Edwards EST 3 29

Annunciator 1 Battery 10 Control Panel 1 Power Supply 1 Pull Station 10 Smoke Detector 5 Voice Evacuation 1

Folsom Dam 19 SimplexGrinnell 4100U 19

Annunciator 2 Battery 2 Control Panel 1 Elevator 2 Smoke Detector 12

Folsom Power Plant Generators 35 Ansul Auto Pulse IQ-301 35

Battery 2 CO2 Tank 2 Control Panel 2 Fusible Link 18 Hose 1 Manual Station 3 Nozzle 1 Pressure Switch 3 Releasing Device 2 Valve 1

Suppression Sprinkler Alarm

System Folsom Powerplant 368

Edwards EST 4 368 Beam Detectors 2 Booster Panel 4 Control Modules (Signal) 11 Door Holders 3

FACP 1

FACU 2

Heat Detector 1 Monitoring Modules 20 Notification Appliances 162 Photoelectric Smoke 103 Pull Stations 24 Relays 34 Smoke Control Systems 1

New Melones Power Plant 74 Honeywell XLS 140-2 74

Battery 21 Beam Detector 2 Communicator 1 Control Panel 1 Heat Detector 6 Indicating Device 1 Multi-Criteria Detector 16 Power Supply 9 Pull Station 7 Smoke Detector 6 Special Control 3 Voice Evacuation 1

New Melones Power Plant Generators 27

Ansul Auto Pulse IQ-301 27 Carbon Dioxide System 1 CO2 Tank 2 Heat Detector 12 Hose 1 Manual Station 2 Nozzle 3 Pressure Switch 2 Releasing Device 4

Supression Sprinkler Alarm

System New Melones Power Plant Oil Room 43

Fenwal NET 6000 43 Abort Station 3 Agent Tank 6 Annunciator 1 Battery 2 Control Panel 1 Damper 2 Flame Detector 3 Heat Detector 6 Horn/Strobe 1 Maintenance Bypass Switch 1 Nozzle 2 Pressure Switch 2 Pull Station 3 Relays 2 Releasing Device 4 Smoke Detector 4

Nimbus Power Plant 12 54 Simplex 4020 12 54

Battery 4 Beam Detector 2 Control Panel 1 Control Valve 4 Damper Control 1 Drain Device 2 Duct Detector 1 Fan Shutdown 1 Indicating Device 1 Inspector's Test 2 Pull Station 6 Pump 2 Smoke Detector 37 Sprinkler Box 1 Standard Response 1

Grand Total 56 62 41 590

2.1 Fire Suppression Systems

The Contractor shall provide testing services for fire suppression systems, including CO2, Clean Agent, and sprinkler systems. The scope includes:

System Inspection: Conduct visual checks of components for proper installation and signs of damage.

Functional Testing: Ensure systems activate correctly and simulate fire conditions to verify operational readiness.

Flow & Pressure Testing: Measure water supply and pressure; document findings for compliance.

Nozzle Testing: Verify the operation and coverage of suppression nozzles.

Documentation: Maintain comprehensive records and submit detailed reports on findings and compliance with NFPA standards.

3. Performance Requirements The Contractor shall perform the following tasks as defined in NFPA 72 Table 14.3.1 Visual Inspections and 14.4.3.2 Testing:

3.1 Inspections

Weekly Inspections (Provide comprehensive job plans that meet NFPA 12, NFPA 72, NFPA 2001, and NFPA 750 compliance for each system. Will be performed by inhouse crafts.)

Monthly Inspections (Provide comprehensive job plans that meet NFPA 12, NFPA 72, NFPA 2001, and NFPA 750 compliance for each system. Will be performed by inhouse crafts.)

Quarterly Inspections

Perform inspections every three months to ensure compliance with NFPA standards, including:

Inspect supervisory signaling devices and radiant energy fire detectors.

Inspect water lines connected to the fire sprinkler system.

Conduct battery tests, including charge and load tests.

Test initiating and signaling systems.

Semi-Annual Inspections

Conduct inspections every six months to evaluate system performance, including:

Sensitivity Testing: Use calibrated equipment to verify smoke detector responsiveness within the prescribed sensitivity range. Make adjustments or replacements as needed.

Annual Inspections

Execute a comprehensive annual inspection, including:

Testing of all components and systems to ensure compliance with regulatory requirements, along with a review of all previous inspection and testing records.

3.2 Routine Maintenance

Conduct routine maintenance on all fire alarm systems in accordance with manufacturer specifications and industry best practices. This includes, but is not limited to:

• Testing and calibrating alarm systems.

• Cleaning and adjusting detectors and panels.

• Replacing batteries, fuses and other consumables.

3.3 Repairs

Coordinate all necessary repairs identified during inspections or reported by facility personnel.

• Collaborate with the Contracting Officer (CO) and Contracting Officer's Representative (COR) for contract modification approval.

*** Current list of discrepancies and repair needs attached.***

4. Deliverables and Requirements The Contractor shall provide the following deliverables:

4.1 Job Hazard Analyses (JHAs)

The Contractor shall submit written JHAs as outlined in Sections 3 and 4 of the Reclamation Safety and Health Standard (RSHS) for review and acceptance by Reclamation.

JHAs must be submitted for all tasks associated with the contract.

JHAs are an annual requirement and should include updates as necessary. The Contractor shall submit a new program annually or provide updates to the original if minor.

JHAs must be site-specific for the planned inspection and testing tasks.

The Contractor shall provide printed JHAs on the day of a planned task and review and sign them with the Contracting Officer's Representative (COR). Participation in joint JHA field meetings with Reclamation is mandatory prior to the commencement of any on-site activities.

No work shall proceed without an approved safety program and JHAs pertinent to specific inspection and/or testing activities.

4.2 Annual Work Plan and Schedule

The Contractor shall provide an annual work plan and schedule for approval/acceptance based on the list of facilities and systems indicated.

The annual work schedule and plan must include a list of inspection and testing items per the latest NFPA 12, NFPA 72, NFPA 2001, and NFPA 750 publications, formatted in a spreadsheet.

Due to the high impact of loss of power generation, outages should be scheduled only during the months of October, November, December, January, February, and March, with few exceptions.

Reclamation allows alternative methods to measure CO2 content in cylinders per FIST 5-12, Appendix C, to mitigate hazards associated with weighing high-pressure cylinders.

4.3 Test Plans

The Contractor shall provide an appropriate test plan for each scheduled inspection/testing activity, as outlined in NFPA 72, Chapter 14.2.10.

Test plans must be submitted at least five business days prior to the scheduled inspection/testing activity if no outage is required, and at least three weeks' notice if an outage is required.

The test plan should identify any steps/actions to be performed by others, such as removing the discharge head from a CO2 manifold for the purpose of simulating a discharge.

4.4 Inspection and Testing Requirements

The Contractor shall perform inspections and testing per the approved work plan, schedule, and test plans. The Government reserves the right to cancel or defer an inspection or testing activity for various reasons.

Testing shall include “bringing-in” 100% of the devices annually. The Contractor shall document the devices tested on a six-month interval and include this information in their report.

Inspection Reports: Detailed reports shall be submitted within 7 calendar days of each inspection, including findings, recommendations, and actions taken. The report must:

Identify any deficiencies preventing “certification” of the systems that must be corrected.

Maintenance, repair of CO2, Clean Agent, and Wet Pipe or Deluge fire suppression systems inspection and testing requirements associated with NFPA 72, NFPA 12, NFPA 2001, and NFPA 750, respectively.

Any recommendations for maintenance or improvements should be clearly delineated in the report, separate from items requiring correction.

4.5 Maintenance Reports

A report summarizing maintenance activities, compliance with schedules, and any issues encountered shall be maintained. Logs of all routine maintenance activities performed, including dates, tasks completed, and personnel involved, must be kept.

a. Repair Documentation

Provide documentation for all repairs, including a cost estimate that includes justification for the repair, estimated labor hours, hourly rate, number of employees, costs of materials and equipment, overhead, and profit fee.

Documentation of repairs conducted must include before-and-after photos, parts used, and costs incurred.

4.6 Annual Summary Report

An executive summary report detailing all inspections, maintenance, and repairs. Provide list of discrepancies associated with each system.

5. Government Furnished Equipment (GFE) and Use of Utilities

The Contractor shall provide all qualified personnel, ladders, equipment, materials, etc., necessary to complete the work.

The Contractor is responsible for providing potable water on-site for their personnel.

Toilet facilities should be available for use at most facilities.

120 VAC power should generally be available; however, any special power requirements or power needed at unusual locations shall be the responsibility of the Contractor.

6. Regulatory Compliance

The Contractor shall ensure compliance with all applicable regulations, including OSHA, RSHS, NFPA, and HECP publications.

6.1 Contractor Key Personnel and Qualifications

The Contractor shall submit a list of personnel and any subcontractors involved in inspecting and testing the systems at the facilities indicated under this contract for acceptance by the COR. A list of qualified personnel shall always be maintained.

The team must meet NFPA 72 qualification requirements for servicing fire alarm systems.

NICET or equivalent - qualified personnel in the inspection and testing of Fire Alarm Systems, Special Hazard Systems, and Water-Based Systems. The list shall include data/certificates, brief resumes, and years of experience related to the scope of this contract.

The Contractor shall maintain all necessary certifications and licenses required to perform the work.

NFPA 72 Qualification Requirements for Servicing Fire Alarm Systems

What are the qualification requirements for servicing fire alarm systems? According to NFPA 72, qualified fire alarm service personnel must meet one or more of the following:

1. Factory trained and certified for the specific type and brand of system serviced

2. Certified by a nationally recognized certification organization acceptable to the authority having jurisdiction

3. Either individually or through their affiliation with an organization that is registered, licensed, or certified by a state or local authority to perform service on systems addressed within the scope of this code

4. Employed and qualified by an organization listed by a nationally recognized testing laboratory for the servicing of systems within the scope of this code

6.2 Special Work Permits, LOTO, Clearances

Work must adhere to Facility Instruction Standards and Techniques 1-1 (FIST 1-1) and the Hazardous Energy Control Program (HECP).

The Operations Supervisor or COR will provide FIST 1-1 HECP training annually to the lead technician.

A Special Work Permit must be issued before any contractor work can proceed with Lock Out Tag Out (LOTO) or Clearance Hazardous Energy Control Procedure. The COR will coordinate and issue this permit to the Contractor.

Personal LOTO may be used for systems that do not impact power generation and/or water delivery, with prior approval from operations.

Suppression system testing of New Melones and Folsom Powerplants requires a Bulk Electric System planned outage. Work must be coordinated at least 4 weeks in advance and is subject to approval from CVO and WAPA. Clearance and Outage will be submitted by the COR.

7. Coordination and Communication

Open Communication: The Contractor shall maintain open lines of communication with the Contracting Officer's Representative (COR) and facility personnel to ensure timely coordination of inspections, maintenance, and repairs.

Modification Requests: All requests for modifications or additional funding must be submitted in writing to the Contracting Officer (CO). Each request should include sufficient justification and supporting documentation.

Email Communication: The Contractor shall ensure clear and prompt email communication with the CO and COR.

7.1 Hours of Operation

Normal business hours are Monday through Friday, 7:00 AM to 5:00 PM, excluding federal holidays.

The Contractor is responsible for performing work during these hours unless otherwise directed by the Government.

7.2 Recognized Holidays

The Contractor shall observe the following federal holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

No work shall occur on these holidays unless authorized by the Contracting Officer (CO) for emergency services.

8. Performance Assessment

The Contractor's performance will be assessed based on the successful completion of inspections, maintenance, and repairs, as well as adherence to timelines and quality standards.

Monitoring Performance

The COR will track Contractor performance during the evaluation period. Interim evaluations may be provided to identify strengths and weaknesses. At the end of the evaluation period, the COR will assess performance according to the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

Contractor Self-Assessment

Following each evaluation period, the Contractor may submit a written self-assessment of its performance to the COR within 5 working days after the evaluation period ends. The self-assessment should not exceed one page per Performance Requirement Summary (PRS) element and must address both strengths and weaknesses, including actions taken to correct deficiencies.

COR Recommendation

The COR will consider all evaluations and any pertinent information, including the Contractor's self-assessment, and prepare a report with findings and recommendations for the Contracting Officer. The Contractor will receive a copy of the draft findings and will have the opportunity to identify factual errors. The draft recommendation is not negotiable, and the COR will not engage in discussions with the Contractor.

9. Quality Assurance

The Contractor shall adhere to the Acceptable Quality Levels (AQL) as outlined in the performance standards.

The Contracting Officer's Representative (COR) will conduct regular surveillance to ensure compliance with all performance standards.

Quality Assurance Surveillance Plan

Performance Standard

Quality Requirement Monitoring Method Reference

Site Safety - 100% compliance with safety regulations (OSHA, NFPA, etc.)

- Zero safety incidents - Section 6.0 of

PWS

Inspection and Testing

- Conduct inspections per approved plans with no safety issues

- 100% compliance during inspections

- Section 3.1 of

PWS

Inspection Reports - Submit reports within 7 days post-inspection/testing

- 95% accuracy report details

- Section 4 of

PWS

Repairs - Clear communication with CO and COR regarding:

- Issues and justifications for repairs

- Contract modifications as necessary

- Develop job plans for all repairs within 4 weeks (extensions allowed if needed)

- Schedule approved repairs with COR

- 90% on-time completion of scheduled tasks

- Maintenance report

Preventive Maintenance Schedule

- 100% on-time completion of scheduled tasks

- Review maintenance logs

- Maintenance report

Job Hazard Analysis (JHAs)

- Submit 4 weeks prior to start date - 90% timely submission

- Section 3.1 of

PWS

Annual Work Plan and Schedule

- Submit to COR and coordinate outages / LOTO for suppression system testing.

- 95% approval within 60 days

- Section 3.2 of

PWS

-Collaborate with COR to adjust start dates on specific activities as needed.

Test Plans - Submit 4 weeks prior to outages. - 90% timely submission

- Section 3.4 of

PWS

Personnel Qualifications

- Submit qualified personnel list. - 95% approval;

notify of changes

- Section 3.3 of

PWS

Coordination and Communication

Respond to emails and/or phone calls within 48 hours.

Provide test plans and schedule to COR with 4 weeks advance notice to coordinate outages prior to work start.

95% timely response.

95% of test plans and schedule submitted with advance notice.

Section 7 of

PWS

10. Attachments

Facility Fire Installation Drawings and Data

The following drawings and data are provided as the best available information. The Contractor may visit the various sites for familiarization and planning purposes after contract award.

Folsom Powerplant and UHA

Folsom Powerplant Floor Plans

Folsom Powerplant Simplex Schematic Drawings

Folsom Powerplant Simplex Wiring Drawings

Switchyard UHA Trachte Electrical and Alarm Installation Drawings

Folsom Generator Building

Generator Building Existing Installation Drawing

Civil Maintenance Building

Folsom Civil Maintenance Building Fire Alarm Drawings

Administrative Building Server Room

Admin Building Server Room Clean Agent System Drawings

Folsom Dam

Folsom Dam Floor Plans and Elevations

Note: No specific fire alarm drawings are available; approximately a dozen smoke detectors are installed outside of the elevators and in the elevator machine room.

Folsom Auxiliary Dam

Folsom Auxiliary Dam Fire Alarm Drawings

Nimbus Powerplant

Nimbus Powerplant Simplex Fire Alarm Drawings

New Melones Power Plant

New Melones Power Plant Honeywell Fire Alarm Drawings

New Melones Power Plant Clean Agent System Drawings

New Melones CO2 Fire Suppression System Drawings

NFPA 72 Qualification Requirements for Servicing Fire Alarm Systems