PWS Catholic Mass Music Director.docx

PERFORMANCE WORK STATEMENT

Catholic Mass Music Director/Musician (1700) Joint Base Langley-Eustis Langley AFB Chapel

1.0 SCOPE OF WORK.

1.1 The contractor shall provide musical leadership through hymns and appropriate instruments for the Sacred Liturgy for the Saturday, 1700 Catholic Mass at Bethel Manor Chapel, Langley AFB Chapel or other assigned location.

2.0 HOURS/UNITS OF WORK.

2.1 Contractor services will be provided during Catholic Masses/Services, normally one hour to ninety minutes in length. Practice sessions/rehearsals will be held prior to each service at a time to be determined by the Contractor, with the approval of the Catholic Priest/Chaplain. Special Masses, services such as Vespers, Holy Days of Obligation, practices/rehearsals for those Masses and services, are in addition to the normal weekly work units.

3.0 CONTRACTOR GENERAL RESPONSIBILITIES.

3.1 Contractor shall perform for all regularly scheduled Masses or Services, choir rehearsals, rehearsals with the congregation, and additional services as requested by the Catholic Priest or Contract Officer, including, but not limited to, special chapel functions and other special services.

3.2 Follow 633 ABW/HC operating instructions for use and care of buildings and equipment.

3.3 The Contractor is to coordinate all support requirements with the Catholic Priest or his designee.

4.0 CONTRACTOR SPECIFIC RESPONSIBILITIES.

4.1 Select and prepare appropriate music approved by the Catholic Priest and by the ‘Guidelines for Catholic Liturgical Music’ provided by the Catholic Priest.

4.2 Prepare/conduct rehearsals for instrumentalists and singers for each service. To qualify as a rehearsal, the session will have a minimum duration of 60 minutes.

4.3 Teach new music to the congregation before each service as directed by the Catholic Chaplain.

4.4 Lead congregational singing, provide instrumental accompaniment, identify and train a cantor for leading the congregation in hymns and for singing appropriate liturgical parts of the Mass.

4.5 Recruit instrumentalists, choir members and cantors for the choir.

4.6 Maintain communication with choir members, instrumentalists, and the Catholic Priest, as well as with the priest celebrant of the Mass.

4.7 Attend quarterly, or more often if needed and requested, liturgical planning meetings.

4.8 Work on this contract may require that the Contractor have access to Privacy Information. Contractor Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a, and applicable agency rules and guidance.

4.9 The contractor will personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Catholic Priest/Chaplain. The contractor is to submit the names and qualifications of the proposed subcontractors. Approval is to be sought at least fourteen (14) days prior to the absence. Subcontractors must meet the requirements of the position outlines in the Statement of Work (SOW). Contractor is responsible for payment of the substitute.

4.10 The Coordinator is responsible for paying any Social Security payments, Federal or local income taxes, and State unemployment insurance premiums for themselves, as well as for any individual employed or subcontracted by them to provide services under this contract.

4.11 Shall adhere to all pandemic guidance disseminated by the Joint Base Langley Eustis. Current guidance can be found here: https://jbleforcesupport.com/notices.

5.0 EDUCATION, EXPERIENCE, AND OTHER SIGNIFICANT QUALIFICATIONS.

5.1 Musical Ability: Have the ability to sight-read, read and play music on an instrument (i.e. organ/keyboard/piano) suitable for Catholic liturgies (i.e. Masses, Vespers, Funerals, Weddings, etc) (per De Musica Sacra, Sacred Congregation of Rites (Instruction on Sacred Music and Sacred Liturgy.)

5.1.1. Audition is required to demonstrate musical ability on a suitable and approved instrument.

5.2 Plan Liturgies: Ability to plan and select appropriate Catholic liturgical music within the guidelines provided by the Catholic priest.

5.2.1. Must have familiarity with the elements and flow (parts of the Mass) of a Catholic liturgy.

5.2.2. Must be adaptable and willing to accept guidance and decisions of the Catholic priest who is responsible for all aspects of the liturgy.

5.2.3. Must have the ability to analyze Scriptural readings for themes and be willing to consult with the Catholic priest who determines the theme for the Mass and homily at any given liturgy. (Ideally, the music selected should enhance and enrich the message of the Mass and homily.)

5.3 Lead Singing: Must demonstrate proficiency in pitch and leading singing. Singing is a priority at all Catholic Masses and services.

5.4 Recruit Singers/Musicians: Must have the ability to recruit, organize, and lead a choir of volunteer singers, musicians and cantors.

5.4.1. This may include assisting in teaching of parents and families in order to have a youth choir when possible.

5.4.2. Must have the ability to ensure music is legally purchased and available for SATB vocalists as well as instrumental parts for instruments (strings, brass, etc.)

5.5 Work with Team: Must have the ability to work with other music leaders in liturgical coordination.

5.6 Sound System: Must have the ability to set up and regulate the sound system, microphones, sound boards, etc.

5.7 Military Protocol: Must have a basic understanding of military protocol and possess the ability to communicate effectively with a diverse congregation.

5.8 Appropriate Dress: Must dress appropriately (as directed by the Catholic priest) for a professional atmosphere.

5.8.1. Will ensure that tall members of the choir, instrumentalists and cantors dress appropriately as professionals and provide instruction regarding proper etiquette in a Catholic Mass or liturgy (i.e. no gum chewing, no food or beverages in the sanctuary.)

6.0 SECURITY REQUIREMENTS.

6.1 Physical Security: Contractor shall be responsible for safeguarding all government property provided for uses. At the end of each workday, ensure government facility, equipment and materials are secure.

6.2 Pass and Identification: Contractor shall obtain and display all Government and contractor identifications as required. Contractor shall return all Government issued identification and vehicle passes at contract expiration or termination thereof.

6.3 Traffic laws, Weapons, Firearms and Ammunition: Contractor shall comply with all base traffic regulations. Contractor is prohibited from possessing weapons, firearms or ammunition on themselves or within their privately owned vehicle while on Langley AFB.

6.4 Key Control: Contractor shall safeguard and ensure Government furnished keys are not lost, misplaced, or used by unauthorized individuals. Contractor shall not duplicate and Government furnished key and shall report immediately to the Catholic Priest of lost keys not later than the next workday.

6.5 The Catholic Leader of Music/Accompanist must have recently completed or be willing to complete, prior to beginning work, the VIRTUS training.

6.6 The Contractor must have the proper criminal history background checks before receiving the contract to include the National Agency Check Investigation (NACI) and a State Criminal History Repositories (SCHR) and an Installation Records Check which includes Medical Records check and Security Police check.

Forms to be completed are:

6.6.1 Form 2583-Installation Files Check

6.6.2 Form 389-2-National Agency Check

6.6.3 State Criminal History Repositories Check

Please see the Security Manager for the forms. Forms will be returned to the Security Manager, who will initiate the process.

The Contractor may be permitted to work under the terms of the contract before completion of the background check. Only upon favorable completion of the checks will the Contractor be able to continue the contract.

7.0 GOVERNMENT FURNISHED EQUIPMENT AND SERVICES.

7.1 Contingent upon availability of funds and the approval by the Wing Chaplain, conference or training fees, or travel expenses may be funded by Chapel Tithes and Offerings Fund.

8.0 EVALUATIONS.

8.1 Contractor will be evaluated periodically (no less than annually) by the Catholic Priest and/or the Catholic Liturgy Committee.

8.2 The Contractor may be required to meet with the Catholic Priest, as often as it is determined necessary.

9.0 TRAINING.

9.1 Specialized training to enhance job skills is authorized for this position contingent upon availability of funds and approval of the Contract Officer.

Last Edited 5/9/2024