FA480024Q0025 - Catholic Mass Music Director.pdf

DEPARTMENT OF THE AIR FORCE

633 CONTRACTING SQUADRON

LANGLEY AIR FORCE BASE

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL SERVICES

FROM: 633 CONS/PKC

Langley Air Force Base, VA, 23665

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued. The solicitation number is FA480024Q0025 and is issued as a Request for Quotation (RFQ). This combined synopsis/solicitation incorporates provisions and clauses including those in effect through Federal Acquisition Circular 2024-04 and DFARS change notice 01/22/2024. The North American Industry Classification System (NAICS) code is 711130 and the size standard is $25M. This is a requirement for Catholic Mass Music Director as indicated below.

Request for Quote: FA480024Q0025

1700 Catholic Mass Music Director/Musician (The quote shall be effective for 30 days after submission of quote)

Please respond to this RFQ by filling out this form and emailing response to: SSgt Dominique Flen at E-mail:

dominique.flen@us.af.mil no later than 16:00PM EST, 17 May, 2024 in order to be considered timely. Please carefully review all special notes, instructions, clauses, and provisions contained herein to ensure compliance. Some provisions listed below require offerors to provide information for their response to this solicitation to be considered complete. Please contact SSgt Dominique Flen with additional questions at the above noted email address or call 757-764-7487.

Please provide a quote for the line items listed below.

Line Item Quantity Unit Unit Price Total Price

0001 Regular Masses Period of Performance: 1 June 2024 – 31 May 2025

Each

0002 Regular Rehearsals

2024 – 31 May 2025

52 Each

0003 Special Masses/Services Period of Performance: 1 June 2024 – 31 May 2025

22 Each

0004 Special Rehearsals

2024 – 31 May 2025

22 Each

1001 Regular Masses Period of Performance: 1 June 2025 – 31 May 2026

52 Each

1002 Regular Rehearsals Period of Performance: 1 June 2025 – 31 May 2026

52 Each

1003 Special Masses/Services Period of Performance: 1 June 2025 – 31 May 2026

22 Each

1004 Special Rehearsals Period of Performance: 1 June 2025 – 31 May 2026

22 Each

2001 Regular Masses Period of Performance: 1 June 2026 – 31 May 2027

52 Each

2002 Regular Rehearsals Period of Performance: 1 June 2026 – 31 May 2027

52 Each

2003 Special Masses/Services

2026 – 31 May 2027

22 Each

2004 Special Rehearsals Period of Performance: 1 June 2026 – 31 May 2027

22 Each

3001 Regular Masses Period of Performance: 1 June 2027 – 31 May 2028

52 Each

3002 Regular Rehearsals Period of Performance: 1 June 2027 – 31 May 2028

52 Each

3003 Special Masses/Services Period of Performance: 1 June 2027 – 31 May 2028

22 Each

3004 Special Rehearsals Period of Performance: 1 June 2027 – 31 May 2028

22 Each

4001 Regular Masses Period of Performance: 1 June 2028 – 31 May 2029

52 Each

4002 Regular Rehearsals Period of Performance: 1 June 2028 – 31 May 2029

52 Each

4003 Special Masses/Services

2028 – 31 May 2029

22 Each

4004 Special Rehearsals Period of Performance: 1 June 2028 – 31 May 2029

22 Each

SPECIAL NOTES AND INSTRUCTIONS:

1. This is a notice that this requirement is a total small business set-aside. The NAICS Code is 711130 and the size standard is $25M. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award.

2. Basis for Award. The Government will issue a purchase order to the vendor who is determined to offer the best value to the Government. Failure to acknowledge amendments may result in your quote not being considered for award.

3. Best Value Determination. All proposed prices for all contract periods will be evaluated for reasonableness, which may be determined based on prices submitted by competition, historical pricing, current market conditions, comparison to the Independent Government Estimate, and/or other proposal analysis techniques. Offerors who submit quotes with fair and reasonable pricing will then move to the next section of the evaluation; technical. For technical, the Government will evaluate the contractor’s proposed candidate’s proficiency, playing two musical selections of their choice. The selections must represent a prelude/anthem and offertory music and be played on the chapel’s piano or pipe organ. Evaluation will be based on performance skills and sight-reading skills. The Government will make an award to the offeror whose candidate is deemed most suitable to the chapel in accordance with FAR 13.106-2(4)(i), and who has a fair and reasonable price.

4. Discussions. The government intends to award a purchase order without discussions with respective vendors/quoters. The government, however, reserves the right to conduct discussions if deemed in its best interests.

Date(s) and Place(s) of Delivery and Acceptance and FOB Point:

• Delivery Location: JBLE, Langley Air Force Base, Virginia

• Acceptance: Monthly

• FOB: Destination

5. Mandatory Registrations. To be eligible for award, registration with the System for Award Management

(SAM) must be to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

6. The following FAR/DFARS provisions and clauses are applicable to this solicitation:

(For full text references, go to https://www.acquisition.gov/

Contract Terms and Conditions Required To Implement Statutes or Executive Orders:

252.201-7000 Contracting Officer's Representative.

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

252.204-7004 Antiterrorism Awareness Training for Contractors.

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support.

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-

Representation.

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

252.232-7010 Levies on Contract Payments.

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.

252.244-7000 Subcontracts for Commercial Products or Commercial Services.

52.204-16 Commercial and Government Entity Code Reporting.

52.204-18 Commercial and Government Entity Code Maintenance.

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment.

52.204-29 Federal Acquisition Supply Chain Security Act Orders Representation and Disclosures.

52.204-7 System for Award Management.

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services.

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation.

52.223-5 Pollution Prevention and Right-to-Know Information.

5352.242-9000 Contractor Access to Department of the Air Force Installations 5352.201-9101 ACC Ombudsman 252.225-7006 DEV 2024-O0008 Acquisition of the American Flag (DEVIATION 2024-O0008) 252.225-7966 DEV 2024-O0006 Prohibition Regarding Russian Fossil Fuel Business Operations-Representation (Deviation 2024-O0006, Revision 1) 252.225-7967 DEV 2024-O0006 Prohibition Regarding Russian Fossil Fuel Business Operations (Deviation 2024-O0006, Revision 1) 252.201-7000 Contracting Officer's Representative.

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. (Feb 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government

(b) The Offeror represents that—

(1) It is [ ] is not [] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

52.212-1 Instructions to Offerors -- Commercial Items (Oct 2018) – Addendum

1. General Instructions

A. The purpose of these instructions is to prescribe the format of the RFQ and describe the approach for the development and presentation of the RFQ data. This is designed to ensure the essential information required for evaluation is submitted.

B. The contracting officer urges the offeror to submit their best pricing and technical information up front.

C. To assure the timely and equitable evaluation, the offeror shall follow the instructions contained herein.

Offeror is required to meet and address all of the requirements, including terms and conditions, representations and certifications, and technical requirements. Offeror must clearly identify any exception to the terms and conditions and provide complete accompanying rationale. The RFQ when submitted, shall be comprehensive, complete, self-sufficient, and respond directly to the requirements of the RFQ. Elaborate artwork, expensive paper/binding and expensive visual aids are neither necessary nor desired.

The RFQ response shall consist of:

(1) Price Volume

(2) Technical

a. Note that a technical volume will not be submitted as a document; Technical will be evaluated via in-person audition.

Technical: Audition

The offeror shall schedule an audition when submitting their proposal by contacting SSgt Dominique Flen.

Auditions will be conducted by the Service Pastor, Deputy Wing Chaplain, and RST at 1793 First Street Hampton VA, 23665.

52.212‐2 ‐‐ Evaluation ‐‐ Commercial Items- Addendum

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quotation, conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate offers:

Factor 1: Price Factor 2: Technical

Factor 1 – Price:

Price will be evaluated for fairness and reasonableness based on procedures established in FAR 13.106-3(a). The Government will evaluate the offer for award purposes by adding the total price for all Contract Line Item Numbers (CLINS) including the basic period, option years and fifty percent (50%) of the last option year price in order to cover the option to extend services IAW clause 52.217-8. This clause allows for up to an additional six month continued contract performance if required. Interested offerors do not need to include pricing in their proposal for this clause as fifty percent (50%) of the last option period shall be used for the pricing.

NOTE: Evaluation of the option periods shall not obligate the Government to exercise such options.

Factor 2 – Technical:

The technical rating reflects the degree to which the offeror’s proposal meets or does not meet the minimum performance or capability requirements. The focus is on the ability of the proposal to meet the minimum requirements of the PWS. Technical proposals will be assessed a rating of "Satisfactory" or "Unsatisfactory". To be eligible for award, the offeror is required to receive an “Satisfactory” rating.

Table A-1: Technical Acceptable/Unacceptable Ratings

Rating Description Satisfactory The offeror’s candidate provides confidence to the Government of their capability to perform and sight-read music Unsatisfactory The offeror’s candidate does not provide confidence to the Government of their capability to perform and sight-read music.

TECHNICAL FACTOR: AUDITION

The offeror must display proficiency, playing two musical selections of their choice. The selections must represent a prelude/anthem and offertory music and be played on the chapel’s piano or pipe organ. Evaluation will be based on performance skills and sight reading skills.

AWARD DECISION

All proposed prices for all contract periods will be evaluated for reasonableness, which may be determined based on prices submitted by competition, historical pricing, current market conditions, comparison to the Independent Government Estimate, and/or other proposal analysis techniques. Offerors who submit quotes with fair and reasonable pricing will then move to the next section of the evaluation; technical. For technical, the Government will evaluate the contractor’s proposed candidate’s proficiency, playing two musical selections of their choice. The selections must represent a prelude/anthem and offertory music and be played on the chapel’s piano or pipe organ.

Evaluation will be based on performance skills and sight-reading skills. The Government will make an award to the offeror whose candidate is deemed most suitable to the chapel in accordance with FAR 13.106-2(4)(i), and who has a fair and reasonable price.

(End of Provision)

52.217-5 Evaluation of Options.

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

52.217-8 Option to Extend Services.

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only because of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires.

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six-position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov;

(1) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

GOVERNMENT

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700 Issue By DoDAAC FA4800 Admin DoDAAC FA4800

Inspect By DoDAAC F2Q314 Ship To Code F2Q314 Service Acceptor (DoDAAC) F2Q314

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Information will be added after award

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(2) For technical WAWF help, contact the WAWF helpdesk at (866) 618-5988. (End of clause)

5352.201-9101 OMBUDSMAN

5352.201-9101 ACC Ombudsman 2019-10

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A- 76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Deputy Director of Contracting, AFICC/KC (OL-ACC), 114 Thompson Street, Bldg 586, Room 129, Langley AFB, VA 23665, telephone (757) 764-5372 (DSN 574-5372) email: acca7k1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.(d) The ombudsman has no authority to render a decision that binds the agency.(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

The following clauses will be incorporated by full text into the contract award. The full text for these clauses, and all other clauses may be obtained at acquisition.gov.

5352.242-9000 Contractor Access to Department of the Air Force Installations

5352.242-9001 Common Access Cards (CAC) for Contractor Personnel

Table A-1: Technical Acceptable/Unacceptable Ratings