PWS - Catawba Service Unit Solid Waste Collection and Disposal revised.pdf

Source Selection Information—See FAR 2.101 and 3.104

[This footer applies during internal development of the PWS. Remove the footer when officially releasing the PWS to vendors as a draft for comment or in the formal solicitation]

Indian Health Service

Catawba Service Unit

Catawba Service Unit Solid Waste Collection and Disposal

Performance Work Statement for the

Solid Waste Collection and Disposal for the Catawba Service Unit

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Table of Contents

1.0 General

2.0 Specific Requirements/Tasks

3.0 Delivery or Deliverables

Note that while, as a matter of policy, some agencies require the government to prepare the PWS, the guidance at FAR 37.602(a) stipulates that “a Performance work statement (PWS) may be prepared by the Government or result from a Statement of objectives (SOO) prepared by the Government where the offeror proposes the PWS.”

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2037_6.html#wp1074648

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Performance Work Statement (PWS) for the

Solid Waste Collection and Disposal for the Catawba Service Unit

1.0 General

1.1 Introduction

The Catawba Service Unit strives to raise the health status of American Indians/Alaskan Natives through Health Promotion/Disease Prevention, education, and treatment using holistic, culturally sensitive, patient-centered health care delivery systems that partner health care teams with patients and their family members in order to maximize resources while meeting organizational objectives and community health care needs in a healing environment that provides safe, timely, effective, efficient, and equitable care. This is a non-personnel services contract to provide non-hazardous solid waste collection and disposal services to the Catawba Service Unit, Rock Hill, SC.

1.2 Objective

The purpose of this solicitation is to select a vendor that shall provide Catawba Service Unit with non-hazardous solid waste disposal and collection services.

1.3 Scope of Work

The contractor shall provide all labor, tools, transportation, material, equipment and supervision to perform non-hazardous solid waste collection and disposal services for the Catawba Service Unit.

1.4 Background

The Catawba Service Unit provides direct care services to federally recognized tribes. Catawba currently has a 4 cubic yard dumpster that is picked up weekly. This needs to be contracted out. The service unit needs a bigger dumpster due to the growth of employees and trash. The current dumpster is housed in a 9x9 brick area on the left side of the service unit. The new dumpster will need o be able to fit in this area as well. The current dumpster is made full each week. Catawba Service Unit is in need of a larger dumpster with collection and disposal on a once weekly basis.

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1.5 Type of Contract Contemplated

Firm Fixed Price

1.6 Period of Performance

The period of performance of this contract is One Base Year plus Four Option Years.

o Base Year o Option Year 1 o Option Year 2 o Option Year 3 o Option Year 4

1.7 Place of Performance

Indian Health Service

Catawba Service Unit

2893 Sturgis Road

Rock Hill, SC 29730

One dumpster required, collection required once weekly

HOURS OF OPERATION: The contractor is responsible for establishing vehicle routes and collection schedules to conduct business between the hours of 8:00am – 5:30pm Monday through Friday. Routes and schedules shall be submitted to the CO for approval five (5) calendar days prior to the start of contract performance. Any changes in routes/schedules shall be submitted to the CO.

The Contractor shall immediately notify the COR of any condition that may interrupt the regular schedule of performance, such as disposal sites backed up, delays due to vehicle breakdowns, or containers blocked by parked vehicles or excess solid waste.

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2.0 Specific Requirements/Tasks

2.1 Task One

2.1.1 The contractor shall provide all labor, tools, transportation, material, equipment and supervision to perform non-hazardous solid waste collection and disposal services for the Catawba Service Unit. The facility is in need of a dumpster provided by the contractor with collection once weekly.

2.1.2 Collection The contractor shall collect and dispose of solid waste at the Catawba Service Unit facility. Collection shall occur once weekly on the same day of the week. The contractor shall return the container to its original location in an upright position with the lid closed after emptying. The contractor shall immediately clean up any contractor caused spills, debris, etc. after collecting refuse at the facility. The contractor is responsible for damage caused by its workforce and equipment to any property or equipment. The contractor will perform the work with its own forces and equipment.

2.1.3 Follow-Up Collections The contractor shall ensure that any missed collections are made up within the next 3 business days.

2.1.4 Contractor Refused Collections The contractor shall call the COR by the end of the business day to explain why items not in accordance to the contract were not collected.

2.2 Task Two

2.2.1 On-Site Disposal No on-site disposal is available to the Contractor

2.2.2 Off-Site Disposal The contractor shall transport and dispose of all solid waste at a permitted disposal site selected by the contractor. The contractor is responsible for all permits and fees associated with the use of off-site disposal locations, including disposal fees. The contractor shall provide a copy of the disposal facility’s operating permit to the CO prior to the contract start date. If the contractor chooses to use more than one disposal facility, a copy of each facilities operating permit shall be provided to the CO.

2.3 Task Three

Refuse Vehicle Operation Non-hazardous solid waste collection vehicles are allowed on site solely for the purpose of collecting non-hazardous solid waste and collection container relocation. These vehicles shall not be parked anywhere on site without the CO’s prior permission. The contractor shall maintain trucks and trailers used for collecting and transporting refuse to minimize odor, dirt, debris and pests.

2.4 Task Four

Vehicle Routes and Collection Schedules The contractor shall establish vehicle routes and collection schedules to meet the requirements of the contract. Routes and schedules shall be submitted to the CO for approval five (5) calendar days prior to the start of

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contract performance. Any changes in routes/schedules shall be submitted to the CO. The contractor shall immediately notify the COR of any condition that may interrupt the regular schedule of performance such as disposal sites backed up, delays due to the vehicle breakdowns, or containers blocked by parked vehicles or excess solid waste.

2.4.1 Contractor Operating Hours The contractor shall establish a refuse collection schedule so that collection operations will be as follows: Collections shall be made between the hours of 06:00am and 5:00pm Monday through Friday. Collections outside of these hours shall require prior approval of the CO.

2.4.2 Inclement Weather Schedule The contractor shall collect refuse during periods of inclement weather. In the case of severe weather, the COR may authorize exceptions. When exceptions are granted, the contractor shall accomplish all collections for each day missed to make up all missed collections within forty eight (48) hours after the severe weather has terminated. In the event missed collections cannot be accomplished within 48 hours, the contractor shall submit a revised schedule to the COR. Rescheduling to provide makeup collections shall be the basis for a claim by the contractor for additional compensation or permission to defer other regularly scheduled collections.

2.4.3 Severe Weather Schedule The contractor shall treat the Catawba Service Unit as a preferred customer providing services upon notification from site personnel or as weather conditions allow in order to restore site order as quickly as possible.

2.5 Task Five

Container Maintenance Contractor furnished containers shall be maintained to ensure the containers are reasonably free of unpleasant odors, dirt, debris and pests. All containers must remain in good and workable condition to avoid wastewater contamination and spillage. Containers must be easily accessible to the facility staff. Contractor may make minor repairs and perform routine container cleaning in place. All wastewater shall be collected in the container and spillage must be avoided.

2.5.1 Minor Maintenance Shall include spray disinfecting, adjusting, ordinary lubrications, tightening of nuts and bolts and preventive maintenance actions recommended by the equipment manufacturer.

2.5.2 Major Maintenance Shall include repair of inoperable equipment, replacing components, parts, dumpster lids, handles, hinges, etc.

2.5.3 Repair Parts The contractor shall furnish all replacement parts

2.5.4 Container Sanitation/ Painting The contractor shall perform more stringent cleaning, major repairs and maintenance, and all painting tasks off site.

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2.5.5 Relocation of Dumpsters The contractor may be required to relocate dumpster at the direction of the CO. The contractor shall pick up and deliver these containers within 48 hours after notification from the CO. Reimbursement for location shall be in accordance with this contract.

2.6 Task Six

General Information

2.6.1 Site Hours of Operation The site hours of operation are Monday through Friday 08:00am to 4:30pm with the exception of Federal Holidays. A listing of Federal Holiday can be found https://www.federalpay.org/holidays.

2.6.2 Contract Manager The contractor shall identify to the CO and PO, the individual who will responsible for the performance of work.

The names of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing prior to the contract start date. The contractor shall provide to the CO and PO, the names and phone/pager numbers of the contract manager and alternate(s) for normal operating hours and for after business hours including nights, weekends, and holiday. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager shall be available during normal duty hours within 48 hours to meet at the facility with government personnel (designated by the CO) to discuss problem areas.

2.7.3 Notification of Environmental Spills If contractor spills, discharges or releases any pollutant into the environment, he shall immediately report the incident to York County. The contractor shall be liable for the costs of clean-up and remediation of any spills, discharges or the releases of such substance into the environment while performing work at the Catawba Service Unit.

2.7.5.1 The spill shall be cleaned up within three (3) hours from the time of the spill. The methods the contractor uses for cleanup and disposal must comply with all Federal, State, and local regulations and protocols.

2.4 Task Four

The contractor must demonstrate that it can use its own trucks and personnel to complete services.

https://www.federalpay.org/holidays

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3.0 Delivery or Deliverables

The Catawba Service Unit needs the rental of a dumpster, that fits inside a 9 x 9 brick enclosure, provided by the contractor with collection once weekly.

The contractor shall establish a refuse collection schedule so that collection operations will be as follows: Collections shall be made between the hours of 08:00am and 4:30pm Monday through Friday. Collections outside of these hours shall require prior approval of the CO. The dumpster site can be reached from the entrance of the facility and is located on the side of the building.

Payment will be made monthly in accordance with the Prompt Payment. The contractor shall submit an invoice(s) for the trash rental, collection and disposal on a monthly basis. The invoice shall include all collection dates. Payment must be submitted electronically through the federal Invoice Processing Platform (IPP). The contractor must use the IPP website to register and use IPP for submitting request for payment.

Notice to contractors:

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.]

3.0 Delivery or Deliverables