PWS-Bid Schedule SP451021Q1024.pdf

PERFORMANCE WORK STATEMENT (PWS)

Provide Certified Laboratory Precious Metals Analysis/Assay, Administration and Documentation Services of Furnace Product Samples

Base Year

CLIN Description Est

Qty Unit price

Unit of issue

Total Price

0001 Processing, sorting, logging, analysis, and reporting of:

Gold (Au), Silver (Ag), Platinum (Pt), and Palladium (Pd) concentrations of furnace product samples

36 $ Ea

1st Option Period

Qty Unit price

Unit of issue

Total Price

1001 Processing, sorting, logging, analysis, and reporting of:

Gold (Au), Silver (Ag), Platinum (Pt), and Palladium (Pd) concentrations of furnace product

24 $ Ea

2nd Option Period

Qty Unit price

Unit of issue

Total Price

2001 Processing, sorting, logging, analysis, and reporting of:

Gold (Au), Silver (Ag), Platinum (Pt), and Palladium (Pd) concentrations of furnace product

3rd Option Period

Qty

Unit price

Unit of issue

Total Price

3001 Processing, sorting, logging, analysis, and reporting of:

Gold (Au), Silver (Ag), Platinum (Pt), and Palladium (Pd) concentrations of furnace product

4th Option Period

Qty

Unit price

Unit of issue

Total Price

4001 Processing, sorting, logging, analysis, and reporting of:

Gold (Au), Silver (Ag), Platinum (Pt), and Palladium (Pd) concentrations of furnace product

1.0 Introduction and Background

The primary mission of the Defense Logistics Agency (DLA), Disposition Services is to dispose of Department of Defense (DoD) excess and surplus personal property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the general public, or ultimate disposal through abandonment or destruction. DLA Disposition Services is headquartered in Battle Creek, Michigan, with a variety of field sites worldwide.

It is the intent of this PWS to provide for analysis/assay of shot, ash and ingot samples containing precious metals. The samples are in need of analysis to provide the Precious Metals Recovery Program (PMRP) a quality assurance comparison of to compare results to other assay’s being performed.

1.1 Scope of Work

The objective of this performance work statement (PWS) is to obtain the service of a laboratory to perform a periodic assay of samples. The results of the assays will allow the Defense Logistics Agency Precious Metals Recovery Program to compare results to other assay’s being performed. This Statement of Work defines the analytical methods for isolation, detection, and quantitative measurement of four metals in smelted samples.

The period of performance is for one year with four option periods. 1st year of performance will have minimum of 36 samples. The option years thereafter will have minimum of 24 samples. Estimated Max samples for each year is 80 samples.

2.0 Specific Tasks (Include but not limited to the following)

• Pre-preparation, processing, sorting, logging, boxing, etc. of materials received at the lab. Utilize industry standard chain-of-custody concepts.

• Gold (Au) Analysis - Fire assay; analysis performed by Flame Atomic Absorption (AA), Inductively Coupled Plasma-Optical Emission Spectrometry (ICP-OES) or Inductively Coupled Plasma-Mass Spectrometry (ICP-MS).

• Silver analysis: fire assay involving cupellation or chemical titration/digestion; then ICP-MS, ICP-OES, or AAS; or gravimetric methods at higher concentrations.

• Palladium (Pd) Analysis - use Inductively Coupled Plasma Optical Emission Spectrometry (ICP-OES) for detection limit of 0.01 parts per thousand (PPT).

• Platinum (Pt) Analysis - Use Inductively Coupled Plasma Optical Emission Spectrometry (ICP-OES) for detection limit of 0.01 PPT.

• Reporting of all results within 60 days of the date samples are received by the laboratory.

• Supply upon request: Supporting QC documentation (method blank, Laboratory Control Samples, matrix spikes, post-digestion/distillation spikes, duplicates, serial dilutions, and Interference Check Samples); raw data summaries; the Contractor shall supply upon request raw data for the Method Detection Limit (MDL) studies which are used to set the MDL values.

• Electronic Report package will include:

o Final Data Analysis Report o Final Chain-of-Custody o Records of failed or attempted analysis when applicable o Documentation of disposal or retention of Government-furnished samples, remaining portions of samples, and prepared samples

• Proper disposal of residual materials in accordance with local, state, federal laws.

3.0 Invoicing

The contractor shall submit its invoice and be paid using the Wide Area Workflow (WAWF) payment system. The WAWF clause will be incorporated into the contract by full text for informational purposes. In order to prevent payment delays, it is extremely important that the contractor appropriately submit payment requests in WAWF using the information provided in DFARS clause 252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS.

4.0 Performance Standards

• Operate under a Quality Management System and perform analyses in accordance with corresponding international standards, such as ISO 17025, 10378, or 12740.

• Follow industry standard chain-of custody procedures (COC). Receiver shall sign, date, and record the time on accompanying COC at the time of sample receipt. Send signed COC to the DLA Representative within five days of samples received at the laboratory. The signed COC will act as notification of arrival at the laboratory of shipped samples.

o NOTE: Initials are not acceptable.

• Perform sample receiving, sample identification, sample security, sample storage, sample tracking and document control, electronic sample data control, and data assembly to ensure accountability of sample chain of custody, as well as control of all sample-related records.

• Report all results within 60 calendar days of the date samples are received by the laboratory.

• Results obtained by use of x-ray fluorescence (XRF) will not be accepted nor considered valid final data.

• Final Data Analysis Report will be on 8.5” x 11” letterhead and include:

o Contract number o Total initial weight of shot sample o Date of sample receipt o Time of sample receipt o DLA Sample Numbers o Assigned laboratory numbers o Remarks regarding condition of sample shipment o Problems and discrepancies o Identification of precious metal analyzed o Analysis method used for each precious metal o Units of results (parts per thousand) o If not able to report in PPT, include explanation as to why o Results of each requested precious metal (gold, silver, platinum and palladium) o Note instrument error and editing flag descriptions and resulting corrective actions o Signature and signature block of company Point of Contact for discussion of sample results. Signature block must include title, phone and email information of the point of contact o Emailed as PDF document within 60 days of sample receipt to government Point of Contact that will be specified upon award of contract

PERFORMANCE

REQUIREMENT

MEASUREMENT

CLAUSE

CLAUSE PERFORMANCE

STANDARD OF

APL

METHOD OF

SURVEILLANCE

Process precious metal bearing furnace product samples in accordance with contract requirements

Timely submittal of Assay Report

4.0 Per contract

requirements and industry standards

KO/COR/POC

Observations

Provide documentation in accordance with contract requirements

Documentation as required by contract.

Report shipment discrepancies within 24 hours

2.0

3.0

4.0

11.0

All required documents contain all required information and submitted in timely manner

KO/COR/POC

Observations

4.1 Acceptable Quality Level (AQL)

98% analysis of all samples provided.

5.0 Evaluation Method

• Clear and complete Chain-of-Custody without loss of samples.

• Email of report package within specified time frame.

• Results within the specified detection/reporting limits.

6.0 Workload Analysis Reporting

Use of a web reporting module or otherwise provide results electronically.

7.0 Government Furnished Property and Services

The government will furnish the samples for analysis via delivery using mode/company of the government’s choosing.

8.0 Contractor Furnished Items

Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined to include administration and documentation Services required for compliance.

All employee training to perform the services is the responsibility of the contracted company.

9.0 Other Provisions

• Include in bid package:

o Documentation to verify compliance with ISO/IEC 17025 or such international standard corresponding to analysis method used.

o State which method of analysis will be used per precious metal.

o Instrumentation and method summaries outlining the analysis to be used for each element.

o Instrument performance specifications o Data acquisition system operation o Procedures used when automatic quantitation algorithms are overridden.

o QC parameters (to include corrective action measures).

• Electronic data shipped to the DLA-designated recipient must be fully usable by the recipient. When submitting instrument electronic data to the DLA, the following materials shall be delivered in response to the request:

o All associated raw data files for all analytical samples, calibration and QC data.

o Instrument data files for Inductively Coupled Plasma – Atomic Emission Spectroscopy (ICP-AES) and Inductively Coupled Plasma – Mass Spectroscopy (ICP-MS) shall include raw intensities and as applicable, associated background corrected and background subtracted intensities.

Mercury and Cyanide files shall include raw absorbances or integrated areas.

o All processed data files and quantitation output files associated with the raw data files described in Section.

o A statement attesting to the completeness of the instrument electronic data submission, signed and dated by the Contractor’s Laboratory Manager or Manager’s designee. The Contractor shall also provide a statement attesting that the data reported have not been altered in any way. These statements shall be part of a cover sheet that includes the following information relevant to the data file submission:

Contractor name Date of submission Case Number +DLA Number Instrument manufacturer and model number Instrument operating software and version number Data system computer System operating software Data system network Data backup software/service Data analysis software

• To assist laboratory in determining method of analysis:

A majority of the shot samples are taken from melts of precious‐metals bearing electronic scrap (circuit boards, etc.); one sample is ash from incineration of x‐ray films;

one sample is from melts of high purity precious metals‐containing items. Average recovery for the electronic scrap is 445.9 PPT silver (various samples were as much as 200 PPT lower or 550 PPT higher than the average), 140.5 PPT gold, 23.99 PPT platinum, and 3.0 PPT palladium.

CONTRACT DELIVERABLES, DOCUMENTATION, AND REPORTS

Description Action Timeframe/Documentation Notification of arrival of shipped samples

Ktr to COR Within 5 days of arrival at contractor’s facility

Disposition of Material Ktr to COR As required, and in writing.

Include in Final Data Analysis report package.

Final Data Analysis Reports Ktr to KO/COR Due within 60 calendar days upon sample receipt at the laboratory

All associated raw data files for all analytical samples, calibration and QC data.

Instrument data files for Inductively Coupled Plasma

Ktr to COR When requested

A statement attesting to the completeness of the instrument electronic data submission, signed and dated by the Contractor’s Laboratory Manager or Manager’s designee. The Contractor shall also provide a statement attesting that the data reported have not been altered in any way.

Ktr to COR Included in the Final Data Analysis report package

Scale Calibration Report Ktr to KO/COR When requested

10.0 Security Requirements

Laboratory will follow such security requirements as needed to ensure the samples are not pilfered or degraded prior to analysis

11.0 Environmental Management System (EMS)

DLA Disposition Services implemented EMS in accordance with ISO 14001:2004(E), DOD and DLA requirements at all DLA Disposition Services appropriate facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The DLA Disposition Services EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA Disposition Services mission. The DLA Disposition Services EMS program is explained in DRMS-I 6050.2, Environmental Management System (EMS) Core

Instruction. Site supplements detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the DLA Disposition Services tenant appropriate facility and the DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each DLA Disposition Services appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA Disposition Services appropriate facility maintains EMS awareness posters that identify the DLA Disposition Services Environmental Management Representative (EMR) and Host facility EMR for specific guidance concerning an individual facilities’ EMS program. Contractors may request current copies of EMS information identified in this paragraph by sending an e-mail request to DRMSEMR@dla.mil.

Commented [BDJCDDS(1]: Consider adding a section with location of services and on site POCs mailto:DRMSEMR@dla.mil