PWS Battery Removal.pdf

PERFORMANCE WORK STATEMENT (PWS)

Uninterruptible Power Supply (UPS) Battery Removal and Recycling

April 2, 2026

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) for the removal, transport, and recycling of uninterruptible power supply (UPS) batteries.

1.2 Background: The existing batteries have reached the end of their service life and are considered defective hazardous waste. As the UPS system itself is decommissioned and no longer required, these batteries require proper removal and disposal.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services, if any. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives:

• Safely disconnect, remove, and package all 96 VRLA batteries.

• Transport the removed batteries to a designated, certified recycling facility.

• Ensure all batteries are recycled in accordance with all applicable environmental laws and regulations.

• Perform all tasks in full compliance with applicable safety, environmental, and transportation regulations.

• Provide all required documentation for verification and final acceptance {D-01}.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The QCP shall be provided to the Government for inspection upon request. The Contractor’s Proposed QCP {D-02} shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) calendar days after date of contract award.

1.5.1.1 RESERVED

1.5.1.2 Potential Issues: The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues.

Verbal reports shall be followed by written reports {D-03} within seven (7) calendar days

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

• New Year’s Day

• Martin Luther King Jr.’s Birthday

• President’s Day

• Memorial Day

• Juneteenth Day

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

1.5.4 Operating Hours:

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0700 to 1600, Monday through Friday except U.S. Holidays identified in paragraph

1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0700 to 1600, Monday through Friday.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0700 to 1600 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.5.5 Training Holidays: The Army has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules. Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in the facilities affected shall be rescheduled after the training holiday. The Contractor shall take full advantage of opportunities for unrestricted access to facilities and areas during such times.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at Joint Base Lewis McChord, Washington State.

1.6 Security Requirements:

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

1.6.3.1 Installation Pass Log: RESERVED

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within one (1) day.

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office {D-04} within one (1) day.

1.6.3.4 Common Access Cards (CAC) and CAC Log: RESERVED

1.6.4 Background Checks: The Contractor shall ensure that all Contractor employees and sub-contractor employees performing services under this contract in the U.S. or its territories have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify.

1.6.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured in accordance with IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.6 Operations Security (OPSEC) Requirements: The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by security personnel or by an individual designated by the Contracting Officer Representative (COR) while accessing U.S. facilities or activities.

1.7 Key Control: RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

1.9 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.10 Key Personnel: The following contractor personnel are considered key personnel by the government: Contract Project Manager (Contract PM) and System Engineer (SE). The Contractor shall provide a Contract PM who shall be responsible for the https://www.google.com/url?q=http%3A%2F%2Fwww.uscis.gov%2Fe-verify performance of the work. The name of this person and an alternate shall be designated in writing to the Contracting Officer {D-05}.

1.11 Identification of Contractor Employees: All Contractor personnel must identify themselves to avoid creating an impression that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products.

1.11.1 Contractor Workspace Sign: RESERVED

1.11.2 Contractor Identification Badges: Contractor personnel shall provide each of their employees with an easily readable identification badge including the employee’s name, contractor’s company name, functional area of assignment, and a recent color photograph. A listing of issued ID cards {D-06} shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed.

1.12 Contractor Travel: RESERVED

1.13 Other Direct Costs (ODCs): RESERVED

1.14 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency or another Government Contractor. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO.

1.15 Protection of Government and Contract Information: The Contractor shall NOT post information to public websites or social media platforms that disclose sensitive details without the express written consent of the Government.

1.16 Non-Disclosure Statements: RESERVED

1.17 Organizational Conflict of Interest (OCI): The Contractor shall notify the KO immediately whenever it becomes aware that access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI {D-07}.

1.18 Phase-In /Phase-Out Period: RESERVED

1.19 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.20.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236- 13, Accident Prevention, and the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1).

(a) Before initiation of work, an Accident Prevention Plan {D-08} shall be reviewed for acceptance by designated Government personnel.

(b) Before beginning each activity, an activity hazard analysis (AHA) {D-09} shall be prepared by the Contractor.

(c) The Contractor shall require subcontractors to submit their plan of operations {D-10}.

(d) The plan for the initial work phase shall be submitted within fifteen (15) calendar days after award of the contract.

(e) The Contractor shall have minimum personal protective clothing and equipment requirements in place for any person on site.

(i) Short sleeve shirt;

(ii) Long trousers;

(iii) Steel-toed safety boots; and

(iv) Hard hat.

1.21 Environmental Compliance:

1.21.1 Environmental Compliance Plan and Program: The Contractor shall ensure that all operations and activities conform to the JBLM and Washington state environmental policy requirements (FL REG 200-1). If the contract requires the use of hazardous materials/substances, the Contractor shall inform the KO/COR of the types and quantity.

1.22 Required Training: RESERVED

1.22.1 Anti-Terrorism (AT) Level I Training: RESERVED

1.22.2 OPSEC Training: RESERVED.

1.22.3 iWATCH Training: RESERVED

1.22.4 Information Assurance (IA) Training: RESERVED

1.22.5 Personally Identifiable Information (PII): RESERVED

1.23 Government Property and Services: RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions:

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government Property - means all property owned or leased by the Government.

Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor – means one that enters a contract with a prime Contractor. The Government does not have a contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms:

AHA: Activity Hazard Analysis

AR: Army Regulation

AT: Anti-Terrorism

AQL: Acceptable Quality Level

CAC: Common Access Card

COR: Contracting Officer Representative

DOCPER: DoW Contractor Personnel Office

DoW: Department of War

DoDI: Department of Defense Instruction

FAR: Federal Acquisition Regulation

IAW: In Accordance With

JBLM: Joint Base Lewis-McChord

JTR: Joint Travel Regulation

KO: Contracting Officer

OCI: Organizational Conflict of Interest

OPSEC: Operations Security

PWS: Performance Work Statement

QA: Quality Assurance

QASP: Quality Assurance Surveillance Plan

QCP: Quality Control Program

SE: System Engineer

UPS: Uninterruptible Power Supplies

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will provide necessary sponsorship through the Trusted Associate Sponsorship System (TASS/MP ICAM), background investigation guidance, and issuance of the CAC at a Real-Time Automated Personnel Identification System (RAPIDS) site.

3.2 Facilities: The Contractor shall instruct employees in utilities conservation practices.

3.3 Utilities: The Government will provide all utilities in the facility for the Contractor’s use in performance of the tasks outlined in PWS. The Contractor shall operate under conditions that preclude the waste of utilities.

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Materials: RESERVED

3.7 Training: RESERVED

3.8 Common Access Cards (CAC): RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS, except for those items specified in Part 3.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: The Contractor shall provide Personal Protective Equipment (PPE), office supplies, materials, and automated data processing equipment (ADPE).

4.4 Vehicles and Equipment: The Contractor shall provide all necessary vehicles and equipment to perform the work. All Contractor provided vehicles and equipment shall have the company name prominently displayed.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for the removal, transportation, and recycling of 96 uninterruptible power supply (UPS) valve-regulated lead acid (VRLA) batteries, split evenly with 48 batteries at Building 3226 and 48 at Building 3963. This is a one-time event with a completion date of 60 days from award date.

5.2 Tasks: The task breakdown consists of the following:

5.2.1 Battery Removal and Handling

(a) Standard: The contractor shall safely disconnect, remove, and package all 96 VRLA batteries from Buildings 3226 and 3963.

Acceptable Quality Level (AQL): 100% of specified batteries are removed with zero damage to government property.

5.2.2 Transportation

(a) Standard: The contractor shall transport the removed batteries to a designated, certified recycling facility.

AQL: 100% compliance with all local, state, and federal hazardous transportation regulations.

5.2.3 Recycling

(a) Standard: The contractor shall ensure all batteries are recycled in accordance with all applicable environmental laws and regulations.

AQL: 100% of batteries are recycled, and a valid Certificate of Recycling is on file, available upon request.

5.2.4 Safety and Compliance

(a) Standard: The contractor shall perform all tasks in full compliance with applicable safety, environmental, and transportation regulations (e.g., OSHA, EPA, DOT).

AQL: 100% compliance with all safety and environmental requirements.

5.2.5 Verification and Acceptance

(a) Standard: The contractor shall provide all required documentation to the government for verification of services and final acceptance.

AQL: All required deliverables submitted on time, complete, and accurate.

5.3 Service Contract Reporting: RESERVED

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS are listed below:

6.1.1 E-verify Program - http://www.uscis.gov/e-verify

6.1.2 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385- 1-1) - www.usace.army.mil

6.1.3 Public Cyber Awareness Challenge - https://www.cyber.mil/

6.1.4 DoW Commercial Use of Imagery Guidelines - www.dma.mil

6.1.5 AR 190-13, The Army Physical Security Program

6.1.6 Joint Travel Regulation (JTR)

6.1.7 NIST Special Publication (SP) 800-171

6.1.8 DFARS 252.204-7012

6.1.9 FAR Subpart 9.5

6.1.10 Joint Knowledge Online (JKO) - https://jkodirect.jten.mil

6.1.11 FL Reg 200-1, JBLM Environmental Compliance

6.1.12 2020 JBLM Recycling and Solid Waste Disposal Guidelines https://www.google.com/url?q=http%3A%2F%2Fwww.uscis.gov%2Fe-verify https://www.google.com/url?q=http%3A%2F%2Fwww.usace.army.mil https://www.google.com/url?q=https%3A%2F%2Fwww.cyber.mil%2F https://www.google.com/url?q=http%3A%2F%2Fwww.dma.mil https://www.google.com/url?q=https%3A%2F%2Fjkodirect.jten.mil

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Deliverables Schedule

7.2 Attachment 1 – 2020 JBLM Recycling and Solid Waste Disposal Guidelines

7.3 Attachment 2 – FL Reg 200-1

TECHNICAL EXHIBIT A

DELIVERABLES SCHEDULE

ID Deliverable PWS Reference

Due Date / Frequency

D-01 Verification & Final Acceptance Documentation

1.4 Upon completion of services.

D-02 Proposed Quality Control Plan

(QCP)

1.5.1 Within 10 calendar days after contract

award.

D-03 Written Reports on Performance Issues

1.5.1.2 Within 7 calendar days after verbal

report.

D-04 All Returned Installation Passes (Contract End)

1.6.3.3 Within 1 day of contract termination.

D-05 Written Designation of Key Personnel

1.1 Prior to start of performance.

D-06 Listing of Issued ID Cards 1.11.2 Prior to start of performance and updated as needed.

D-07 OCI Mitigation Plan 1.18 Promptly after an OCI is identified.

D-08 Accident Prevention Plan

(APP)

1.20.1(a) Within 15 calendar days after contract award.

D-09 Activity Hazard Analysis

(AHA)

1.20.1(b) Before the start of each activity.

D-10 Subcontractor Plan of Operations

1.20.1(c) Before the subcontractor begins work.