PWS AVGAS 2025 - DRAFT.docx

PERFORMANCE WORK STATEMENT

DELIVERY, STORAGE, AND RETURN OF

AVIATION FUEL

2025 AIR POWER OVER HAMPTON ROADS

JOINT BASE LANGLEY-EUSTIS, VA

DATE

PERFORMANCE WORK STATEMENT

DELIVERY, STORAGE, AND RETURN OF AVIATION FUEL

2025 AIR POWER OVER HAMPTON ROADS AIR SHOW

1.0 SCOPE OF WORK: This contract is for aviation fuel (AVGAS) delivery, storage, and return in service of the 2025 Air Power over Hampton Roads Air Show to be held 25-27 April 2025 at Langley Air Force Base (AFB). This contract includes the delivery of said AVGAS by way of a refuel truck and transport truck no later than 24 April 2024 and the return of unused AVGAS, refuel truck and transport truck after the conclusion of refuel operations on 27 April 2025. The contractor is to provide these services in a manner that will ensure the safety and general wellbeing of Air Show attendees. The contractor shall provide all personnel, equipment, tools, materials, supervision, licenses, quality control, and other items and services necessary to complete this contract. Contractor shall comply with all federal, state, and local laws and regulations.

2.0 HOURS OF OPERATION: The refueler with driver will be provided at Langley AFB, VA by 1500 on 24 April 2025. The transport truck is required to be in place at Langley AFB, VA with XXXX gallons of 100LL AVGAS by 1500 on 24 April 2025. Both trucks will be on location and staged until the final aircraft requiring fuel servicing departs Langley AFB on the afternoon of 27 April 2025. If there is a maintenance delay for any departing aircraft, the capability to refuel with AVGAS must remain on the installation past the conclusion of the airshow. Any deviations from this schedule will be coordinated with the Contracting Officer Representative or the Contracting Officer. The phone number for these individuals is (xxx) xxx-xxxx.

3.0 LOCATION: All work on this contract shall be performed on Langley AFB, VA 23665.

4.0 DESCRIPTION OF WORK: In support of Langley AFB Airshow 2025, AVGAS will be delivered to the 633d Fuels Management Compound, 51 Ward Road, Building 741, Langley AFB, VA 23665 by 24 April 2025. The XXXX gallon refueler with driver will be provided at Langley AFB, VA by 1500 on 24 April 2025. The contractor will arrange for the XXXX gallon refueler to be place in place until the afternoon of 27 April 2025. The transport truck is required to be in place and delivered with XXXX gallons of 100LL AVGAS to Langley Air Force Base by 1500 on 24 April 2025. The truck will be on location until 6:00 PM on 27 April 2025. Driver will be present until 07:00PM on 24 April 2025 and throughout the day from 08:00AM until 06:00PM on April 25th, 26th, and 27th 2025 with all breaks and lunch being dependent on fuel requirements. The transport truck operator will be on location to ensure that the XXXX gallon refueler is empty before leaving to its home base at the completion of all Air Show refuels. The transportation truck will be released by the Gov/POL representative no earlier than 6:00 pm on 27 April 2025. If the Gov representative cannot release the driver before 6:00PM on 27 April 2025, then he/she will contact the Contracting Officer. Neither the refueler nor the tanker truck will be required at Langley AFB past 27 April 2025 unless a war bird/performer experiences a maintenance delay with requires further support. The contractor will provide refueling to the XXXX gallon refueler from the transport truck throughout the weekend and empty the XXXX gallon refueler back into the transport truck at the end of operations 27 April 2025 In addition, the contractor will provide the proper connections to fill the XXXX gallon refueler from the bottom loader. The Government and the contractor shall jointly document the gallons of all fuel dispensed from the tank truck to the XXXX gallon refueler. The Government will also document the gallons of all 100LL AVGAS that are used for the war birds/performers at Langley AFB. It is anticipated that the Government will require less than XXXX gallons of fuel. The contractor shall invoice only for the gallons of AVGAS that are used from the XXXX gallons. All unused AVGAS will be sold back to the contracted owner. The 100LL AVGAS must meet quality requirements in accordance with commercial aviation standards of the Federal Aviation Administration. The contractor shall comply with Occupational Safety and Health Administration standards (OSHA). See the deliverables table below with sizes/quantities of AVGAS and trucks requested.

Note: A map will be provided showing where to stage the two fuel trucks.

5.0 EQUIPMENT: The contractor shall provide all equipment and supplies required to complete the delivery and pick up of the AVGAS. Expendable items provided to the contractor by the Government due to poor planning of stock will be reimbursed to the Government by means of a deduction in the final billing using local market value. The Government reserves the right to deduct all costs associated with those units deemed nonfunctional during the Langley AFB Airshow 2025.

6.0 VEHICLES: The contractor shall provide all vehicles necessary to complete this contract. The contractor shall be able to transport all equipment, materials, supplies, and personnel to and from the job site to perform the required services.

7.0 WORKING CONDITIONS: The contractor shall comply with all federal, state, and local laws pertaining to safety and fire codes.

8.0 CONTRACTOR EMPLOYEES: The contractor’s foreman or representative(s) shall present a neat appearance and shall have the capability of speaking and understanding the English language. The Contractor shall identify an employee who has the authority to act on all contractual matters. The employee shall be present and available to be contacted by cellular telephone during the performance of delivery and return of the AVGAS and refuel vehicles. The government point of contact during the Airshow to include setup and teardown will be (TBD) at cell# (xxx) xxx-xxxx. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

9.0 SPECIAL REQUIREMENTS: N/A

10.0 BASE SECURITY REQUIREMENTS. The Contractor’s employees, performing delivery and pick up services within Langley AFB, shall meet all entry requirements required by the Security Forces Squadron to be allowed on the installation. Vehicle registration, proof of insurance, and a valid driver's license must be presented for all vehicles to enter Langley AFB commercial gate. The Contractor shall make sure all employees have the required training, certifications and comply with all federal, state, and local environmental requirements and/or laws.

11.0 SAFETY. The Contractor shall conform to all safety regulations to include but not limited to the Occupational Safety and Health Administration (OSHA).

DELIVERABLES:

1. AVGAS Items