PERFORMANCE WORK STATEMENT

FOR

AUTONOMOUS MOWING SERVICES

FA4690-XX-X-XXXX

ELLSWORTH AFB, SD

1. DESCRIPTION OF SERVICES

The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure autonomous mowing operations monitoring and equipment servicing is performed at Ellsworth AFB (EAFB) in a manner that maintains a professional grounds maintenance appearance. The Contractor is responsible for the mowing of designated grounds shown in Attachment 1 – EAFB Autonomous Mowing Map.

1.1. Autonomous Mowing Operations and Equipment Servicing. The Contractor shall provide all monitoring and servicing required for the operation of two (2) Renubot Autonomous Mowing Systems for the duration of the mowing season (approximately April through October).

1.1.1. Mow. The Contractor shall monitor autonomous mowing operations for all designated grounds to maintain a grass height between 4 and 10 inches. The grounds shall be maintained in a uniform appearance, free of skips, gaps, or scalping. The mower shall navigate around and not physically contact all facilities/infrastructure. The mower shall only travel and perform work in areas designated by the Government in Attachment 1 – EAFB Autonomous Mowing Map.

1.1.2. Initial Setup and Commissioning. The Contractor shall be responsible for the initial setup, and on-site commissioning of two (2) Renubots and Recharge Pods. This includes the construction of Recharge Pods, configuration of the Renubots, and the digital mapping of the designated mowing areas upon installation.

1.1.3. Equipment Maintenance and Repair. The Contractor shall provide full maintenance, consumables, and repairs for each Renubot unit and Recharge Pod for the duration of the contract period. This includes, at a minimum, quarterly on-site visits to ensure optimal operation and minimize downtime.

The Contractor shall also perform continued upgrading of units as improvements are developed and implemented fleet wide.

1.1.4. Monitoring. The Contractor shall provide monitoring services and maintain a communication system for the remote monitoring of all provided equipment.

The Contractor shall provide the Contracting Officer’s Representative (COR) access to the RenuBot Mission Control remote monitoring system.

1.1.5. Monthly Report. The Contractor shall provide a monthly report, by the fifteenth working day of the month, detailing the previous months mowing operations. The report at a minimum shall include mower up time and acres mowed.

2. SERVICE SUMMARY

The contract service requirements are summarized in performance objectives. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on meeting contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Service Summary (SS) Performance Objective

PWS

Paragraph

Performance Threshold

Remedy Method of Assessment

SS-1

Maintain grass height between 4 and 10 inches

1.1.1. No more than

2 valid defects per month

Re-performance within 1 duty day of notification

Periodic Validation/ Inspection

SS-2

Mower shall not physically contact facilities/ infrastructure and only perform work in designated areas

1.1.1. No more than

1 valid defect per quarter

Contractor shall stop all mowing operations and reconfigure the designated mowing area prior to resuming operations

Periodic Validation/ Inspection

SS-3

Perform Quarterly Maintenance

1.1.3. No more than

1 valid defect per quarter

Contractor shall contact the COR and schedule on-site maintenance within 1 duty day of notification

Periodic Validation/ Inspection

SS-4

Provide a monthly report

1.1.5. No more than

1 valid defect per quarter

Contractor shall email the COR the monthly report within 1 duty day of notification

Review Submissions

2.1. Quality Control. The Contractor shall develop and implement procedures to identify, correct, and prevent discrepancies from occurring. A written Quality Control Plan shall be submitted to the Contracting Officer (CO) for review. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement, and correct deficiencies when discovered.

2.2. Quality Assurance. The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR will record inspection results in a Quality Assurance System Report (QASR). Results of the inspection then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO with a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR in accordance with the instructions provided and return it to the CO within 10 calendar days of receipt.

2.2.1. Periodic Validations. The COR will employ a “spot check” style of evaluation. Periodic inspections will be conducted monthly during the mowing season and periodically at the COR’s discretion. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR.

2.2.2. Periodic progress meetings. The CO, COR or other government personnel as appropriate, and the Contractor shall periodically meet, at a minimum of once per mowing season, to discuss the Contractor’s performance. The following issues may be discussed: opportunities to improve the contract, any modifications required of the contract or changes to the QASP, or performance trends. The CO may waive a meeting if there are no issues to discuss.

3. GOVERNMENT FUNISHED PROPERTY AND SERVICES

3.1. Facilities. The Government will provide a pre-wired location for each of the

Contractor-provided Recharge Pods.

3.2. Labor and Materials. The Government will provide labor and materials for any associated civil work required. The Government will provide labor and materials to install and connect the Recharge Pods.

3.3. Recovery of equipment that is stuck in mud, loose soil, or otherwise immobilized on-site through non-warranty events.

3.4. Information. The Government will provide the Contractor with a map of the areas to be mowed (Attachment 1) including the areas prone to water collection as part of the pre-commissioning checklist process.

4. GENERAL INFORMATION

4.1. Background. The goal of this contract is to automate the mowing of predetermined sections of Ellsworth Air Force Base to help minimize overall base costs without sacrificing grounds maintenance quality.

4.2. Hours of Operation. The Contractor shall perform on-site services during normal duty hours, which are 7:00 a.m. to 4:00 p.m. MDT, Mondays through Fridays, excluding federal holidays, unless otherwise approved by the CO or COR. NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance. Autonomous equipment is expected to operate outside these hours as programmed.

4.3. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, actual alert or any event deemed an emergency, will be accomplished as soon as possible after reopening the base.

4.4. Damage to Government Property. All damage to Government buildings, equipment, or vegetation caused by the Contractor shall be repaired or replaced by the Contractor at no additional cost to the government within 15 calendar days after identification and/or notification. The COR will evaluate and coordinate with appropriate government inspectors for approval of all repairs.

4.5. Security Requirements. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.6. Interfaces. Ensure that contract work does not disrupt government operations. If a government supervisor instructs the Contractor to temporarily stop work, they must do so immediately and report the instructions and the government supervisor's name to the COR immediately. In the case of any disputes with customers or other contractors on the base, the Contractor should verbally notify the COR and then follow up with a written report.

4.7. Pandemic Response. All personnel present on Ellsworth AFB are required to follow all pandemic response policies established by the base leadership. Contractors that refuse to comply with all pandemic response policies may be denied access to the installation which can result in corrective contract actions.

4.8. Safety Requirements and Reports. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal and written report to the CO and COR as soon as possible of each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

END PERFORMANCE WORK STATEMENT