PWS (Attachment A) ESS.pdf

Environmental Support Services (ESS) Attachment A

NATIONAL AERONAUTICS AND SPACE

ADMINISTRATION

Ames Research Center Moffett Field, CA 94035-0001

Performance Work Statement (PWS) for Environmental Support Services (ESS)

TO# 80ARC020F0036

Synopsis for Sole Source Award

August 12, 2025

2.2 CLINs 2, 16, 30, 44, 58: Program Management

This is a Firm Fixed Price CLIN.

The Contractor shall provide the planning, coordination, technical direction, and surveillance of the activities necessary to ensure disciplined performance of work and timely application of resources for the accomplishment of this PWS. The Contractor shall be responsible for maintaining communication with the EMD and informing both the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) immediately of any problems that would prevent meeting established performance standards.

The Contractor shall provide overall management and administrative functions to ensure that the proper Contractor resources are available and allocated and that the PWS tasks and deliverables meet performance requirements. The Contractor shall provide all labor, services, and materials necessary for program management, business management and associated services in the areas discussed below for the EMD.

2.2.1 Contract Management and Business Management

The Contractor shall:

2.2.1.1 Provide at least one onsite Contractor point of contact with authority to act as

Program Manager with full hiring and firing authority for response to issues occurring during normal working hours that are determined to be urgent by EMD. The designated staff member shall meet in person with the designated EMD staff as soon as possible during normal working hours but no later than 15 minutes of receiving the request.

2.2.1.2 Manage the contract in a fiscally responsible manner, fulfilling all requirements of this

PWS.

2.2.1.3 Comply with Center Information Technology (IT) Security, Records Management, and other applicable Center policies as defined by the Ames Management System (AMS).

2.2.1.4 Submit and maintain an organizational chart for all personnel on the contract onsite at ARC and all personnel responsible for management of the contract at the corporate level. [CDRL 02-001]

2.2.1.5 Submit and maintain a contact list for all personnel on the contract onsite at ARC and all personnel responsible for management of the contract at the corporate level.

[CDRL 02-002]

2.2.1.6 Process the payments of Permits/Fees related to the work on this contract including but not limited to regulatory permits/fees, fines, hazardous waste transportation and disposal fees, hazardous material storage permits, air permits and laboratory analytical fees. The cost of the Permits/Fees will be paid under the specific CLIN associated with the work. The cost of waste disposal and purchase of containers and labels will be paid under CLINs 3, 17, 31, 45, 59.

2.2.1.7 Purchase and maintain a level of supplies, materials and equipment including calibration/maintenance/repair services sufficient to ensure performance of the contract. The cost of the consumable supplies, materials and equipment including calibration/maintenance/repair services will be paid under the specific CLIN associated with the work.

2.2.1.8 Utilize NASA furnished databases or other NASA-authorized software. Maintain expertise in utilizing and creating work products consistent with NASA ARC’s

Geographic Information System (GIS). The Contractor shall also input data, maintain data, and generate reports and figures.

2.2.1.9 Notify, document, and obtain concurrence of the COR and approval of the CO for all deviations, waivers and non-compliance to the requirements specified in this PWS.

2.2.1.10 Generate and maintain Standard Operating Procedures (SOPs) to ensure that routine tasks are performed consistently and that comprehensive evaluations are conducted.

The SOPs shall describe the methods to be used, data to be collected, and standardized formats to be used for presentation of data and results. SOPs shall be submitted to NASA for review and approval. SOPs shall be reviewed and updated as appropriate, at least annually. Where existing SOPs have been developed, NASA will make them available during Phase-In as samples. [CDRL 02-003]

2.2.1.11 Maintain a comprehensive Safety and Health Plan for all contractor activities under this PWS. The plan shall be reviewed, accepted, and updated annually or more frequently as needed by the Contractor and submitted to NASA for acceptance

[CDRL 02-004]

2.2.1.12 Prepare a comprehensive Sampling and Analysis Plan/Quality Assurance Project Plan (SAP/QAPP) for all contractor activities under this PWS. The SAP/QAPP shall be reviewed and approved by NASA and regulatory agencies (EPA, State), and Contractor shall address NASA and regulatory agencies’ review comments in writing.

Once the final is approved by the regulatory agencies, then NASA will approve the final as well. Review and update the SAP/QAPP annually or more frequently as needed. [CDRL 02-005]

2.2.1.13 Attend ninety-minute long monthly meetings during which the Contractor will present to the Government overall contract status, status of deliverables, and cost performance issues.

2.2.1.14 Complete and deliver a monthly technical report covering all CLINs on the contract no later than five business days after the end of the month. [CDRL 02-006]

2.2.1.15 Ensure all of its onsite staff attend up to three per contract year mandatory Center Operations Directorate All-Hands meetings/safety meetings of sixty minutes in length as established by the government.

2.2.1.16 Submit all required deliverables in EDL for acceptance by EMD. These deliverables will have been reviewed by the Program Manager and the EMD Technical Manager prior to submission to EDL. The CO and COR will receive distribution copies through the EDL.

2.2.1.17 Review, evaluate, and update if required, APR 8553.1, as requested to ensure compliance with Federal, State, and local regulatory changes, NASA ARC organizational changes, and EMD procedural changes. Provide updated APR

8553.1 with changes noted to the EMD for review and approval. [CDRL 02-008]

2.2.1.18 Review, evaluate, and update if required, all chapters of the NASA Environmental APR 8500.1 annually to ensure compliance with Federal, State, and local regulatory changes, NASA ARC organizational changes, and EMD procedural changes. Provide updated chapters complete Word document with tracked changes noted to the EMD for review and approval. [CDRL 02- 009]

2.2.1.19 Provide an annual report to COR showing how the onsite contract staff meet all the NASA Ames Safety Accountability Program (ASAP) requirements for onsite staff on a percentage completed under each of the ASAP categories (similar to how government tracks this civil servants) by October 15th each year for the previous fiscal year. [CDRL 02-010] This report shall:

1. Ensure all staff have completed all OSHA and or NASA required safety/health/environmental/IT training.

2. Ensure all staff have completed all OSHA and or NASA required safety/health/environmental medical exams.

3. Verify that each staff member attends a minimum of six safety meetings per year.

4. Ensure that all areas/facilities where contract staff reside are inspected for safety/health monthly (all inspection sheets to be kept in a binder in the area routinely inspected, i.e. Offices and Waste Pad).

5. Verify that all identified/recognized safety/health hazards that are the responsibility of the Contractor are corrected, mitigated or controlled and tracked in ASAP hazard tracking system. Any unclosed safety/health finding is to be reviewed with staff annually.

6. Ensure per the requirements of Chapter 33 – Personal Protective Equipment (PPE) of the Ames Health and Safety Manual (APR 8715.1), that all staff have documented PPE assessments and have been issued at no cost to staff any needed PPE equipment.

7. Ensure each staff member has a documented job-specific training plan and all training is completed within six months of arriving on site or before beginning work on a specific assignment (according to external regulatory agency requirements).

2.2.1.20 Provide professional personnel with the following certifications available to direct contractor work on the contract:

1. Records manager with National Archives Records Administration (NARA)

Certificate of Federal Records Management Training;

2. Drinking water distribution system D2 operator certified by the State of California;

3. Qualified Industrial Storm Water Professional certified by the State of California;

4. Professional Engineer registered and licensed by the State of California;

5. Professional Geologist registered and licensed by the State of California;

6. Hazardous Materials Manager certified by the Institute of Hazardous Materials

Management.

2.2.1.21 Track and report all workplace-related injuries, property damage, and near misses. If an injury occurs during the hours of 7:30 am to 4:30 pm, injured individual should report to the Ames Health Unit for evaluation and to begin the mishap investigation process. Per the requirements of APR 8715.1, Chapter 4 – Mishap Close Call Reporting and Investigating/Contingency Plan, a NASA Mishap Report must be submitted for each mishap occurrence. [CDRL 02-011]

2.2.1.22 Aggregate for all contract personnel and submit a Contractor Monthly Accident Report. [CDRL 02-012]

2.2.1.23 Prepare and submit a Phase-out Plan for the complete and orderly transfer of duties and records to the incoming Contractor. [CDRL 02-013]

2.2.1.24 Prepare and submit annually a NASA Form (NF) 1018 for all property will be provided to the contractor upon award or is procured during the contract. [CDRL 02-014]

2.2.1.25 Review and update Organizational Conflict of Interest Mitigation Plan submitted with proposal that has been incorporated into the contract as Attachment J. [CDRL 02- 015]

2.2.2 Records Management

2.2.2.1 Provide all labor and services necessary for, or incidental to, comprehensive environmental documents and records management for the EMD. Contractor shall provide a records manager with National Archives Records Administration (NARA) Certificate of Federal Records Management Training and submit written documentation of the current certification. [CDRL 02-016]

2.2.2.2 Provide Moffett Federal Facilities Agreement (FFA) Administrative Record Administration to include the following:

1. Administer the NASA Moffett Federal Facility Agreement (FFA) Administrative

Record (AR), including the AR Index. [CDRL 02-017]

2. Ensure the NASA FFA AR is maintained at the Mountain View Public Library.

[CDRL 02-017]

3. Work with NASA Information Technology personnel to maintain internal and public NASA Ames website access to the AR.

4. Incorporate the existing Navy Administrative Record for Navy Sites 1, 22, 28 and

29 into EDL. Maintain the existing Navy AR Index for these sites in the NASA Ames Environmental Document Library (EDL).

2.2.2.3 For all EMD records provide the following:

1. Identify applicable record retention requirements in conformance with NARA, NASA and NASA Ames requirements.

2. Review that existing records naming/numbering protocol is in conformance with

NARA, NASA requirements (NPR 1441.1E) and NASA Ames requirements (APR 1440.1) and discuss suggested changes with EMD Technical Manager.

3. Annually update Records Management Plan in conformance with NARA, NASA and NASA Ames requirements for EMD Technical Manager review. [CDRL 02- 018]

4. Identify new records to archive. Prepare and archive identified records. Records will consist of electronic records and hard copy documents (assume up to 2,500 documents).

5. Scan hard copy documents to produce electronic records (assume up to 2,500 documents).

6. Work with NASA Information Technology personnel to implement modifications and improvements to the EDL system to support the records management plan.

7. Enter records (electronic) into the EDL and manage those records in the EDL (assume up to 500 documents).

8. Support training of JQ personnel on record management protocols.

9. Support NASA records management audits.

2.3 CLINs 3, 17, 31, 45, 59: Center Operations and Maintenance (CM&O) Waste Disposal

This is a Time and Materials CLIN.

Hazardous waste disposal costs and medical waste disposal costs along with the purchase of appropriate storage containers and labels are excluded from CLINs 6, 20, 34, 48, 62 and the cost will be accounted for under time and materials CLINs 3, 17, 31, 45, 59. All work under the T&M CLINs must be reviewed and authorized via Technical Instruction (Attachment D).

2.3.1.1 One month prior to the beginning of the Government fiscal year, provide an estimate of the amount of waste disposal, containers for holding the waste, and labels for the containers for the upcoming fiscal year.

2.3.1.2 Provide a tracking table on a monthly basis showing actual cost incurred, obligated, and projected spending for each waste type proposed, container type proposed, and labels [CDRL 03-001]

2.3.1.3 Rent a vehicle for hazardous waste disposal. Vehicle shall provide capabilities comparable to those of the truck (Serial# 1FDXE4FL5BDA42373) in the GFP list (Attachment C). Vehicle selection will require COR approval. Rental term shall continue until one (1) month after GFP truck is provided.

2.5 CLINs 5, 19, 33, 47, 61: Environmental Planning

The Contractor shall provide all labor and material necessary to support EMD in ensuring all ARC programs are in compliance with environmental planning considerations, including National Environmental Policy Act (NEPA), environmental justice (EJ), wetlands, coastal zone resources, floodplains management, and natural resources.

List of Guiding Regulations

• National Environmental Policy Act of 1969, (U.S.C. 4321-4347, January 1, 1970, as amended by Pub. L. 94-52, July 3, 1975, Pub. L. 94-83, August 9, 1975, and Pub. L. 97- 258, § 4(b), Sept. 13, 1982)

• Executive Order 12114 – Environmental effects abroad of major Federal actions

• 14 CFR Part 1216 – Environmental Quality

• 40 CFR Parts 1500-1508 – Council on Environmental Quality Regulations

• NASA Policy Directive (NPD) 8500.1 – NASA Environmental Management

• NASA Procedural Requirements (NPR) 8580.1A – NASA Environmental Policy Act

Management Requirements

• Ames Policy Directive (APD) 8500.1 – Ames Environmental Policy

• Ames Procedural Requirements (APR) 8500.1 – Ames Environmental Procedural

Requirements

• APR 8553.1 – Ames Environmental Management System

• Executive Order 12898 – Federal Actions to Address Environmental Justice in Minority

Populations and Low-Income Populations

• Executive Order 13045 – Protection of Children from Environmental Health Risks and

Safety Risks

• Executive Order 13175 – Consultation and Coordination with Indian Tribal Government

• 50 CFR 402 - Endangered Species Act of 1973, as amended

• Fish and Wildlife Coordination Act (U.S.C. 661-666c)

• Migratory Bird Treaty Act of 1918 as amended (16 U.S.C 703-711)

• Marine Mammal Protection Act (16 U.S.C. 1361-1407).

• Magnuson Fishery and Conservation and Management Act (16 U.S.C 1801-1862).

• Lacey Act, as amended (16 U.S.C 3371 – 3378).

• Bald and Golden Eagle Protection Act (16 USC 668-668c).

• Clean Water Act, § 311(d) (Federal Water Pollution Control Amendments of 1972, 33

U.S.C. 251-1376), as amended by the Oil Pollution Act of 1990 (33 U.S.C. 2701-2761).

• Executive Order 12962, Recreational Fisheries, signed June 7, 1995 (60 FR 30769;

June 9, 1995), as amended by E.O. 13474, Amendments to Executive Order 12962, signed September 26, 2008 (73 FR 57229, October 1, 2008).

• Executive Order 13112, Invasive Species, signed February 8, 1999 (64 FR 6183, February 8, 1999), as amended by E.O. 13286, Amendment of Executive Orders, and Other Actions, in Connection with the Transfer of Certain Functions to the Secretary of Homeland Security, signed February 28, 2003 (68 FR 5203, February 3, 2003).

• Executive Order 13089, Coral Reef Protection, signed June 11, 1998 (63 FR 32701, June 16, 1998).

• Executive Order 13158 Marine Protected Areas, signed May 26, 2000 (65 FR 34909, May 31, 2000).

• Executive Order13186, Responsibilities of Federal Agencies to Protect Migratory Birds, signed January 17, 2001 (66 FR. 3853, January 17, 2001).

• Executive Order 13423 Strengthening Federal Environmental, Energy, and Transportation Management, signed January 24, 2007 (72 FR 3919, January 26, 2007).

Amends Executive Order 13327 Federal Real Property Asset Management, signed February 4, 2004 (69 FR 5897, February 6, 2004).

• Executive Order 13514 Federal Leadership in Environmental, Energy, and Economic Performance, signed October 5, 2009 (74 FR 52117, October 8, 2009).

• Executive Order 13211 – Actions Concerning Regulations that Significantly Affect Energy Supply, Distribution, or Use

• California Endangered Species Act of 1984, as amended (California Fish and Game Code 2050-98).

• California Native Plant Protection Act of 1977, as amended (Fish and Game Code § 1900 et seq.)

• Executive Order 13514: Sustainability and Greenhouse Gas Emissions Reduction

• American Recovery and Reinvestment Act of 2009 (ARRA), Public Law 111-5

2.5.1 NEPA/EJ

2.5.1.1 Participate in NASA sponsored regulatory tracking program by attending two-hour quarterly telecons depending upon agenda.

2.5.1.2 Provide support and participate in EEFR (next due in 2021), annual self-assessments, and other audits and inspections.

2.5.1.3 Attend two-hour long NEPA NASA Environmental Tracking System (NETS) telephone conversations (telecons) quarterly and provide a summary of the issues and action items discussed during the meeting via email to the designated EMD representative.

2.5.1.4 Attend one-and-a-half-hour long NASA planning meetings weekly and provide a written summary of the issues and action items discussed during the meeting via email to the designated EMD representative.

2.5.1.5 Attend hour long weekly NEPA team meetings with EMD.

2.5.1.6 Attend hour long monthly NASA NEPA Network telecons and provide a written summary of the issues and actions items discussed during the meeting via email to the designated EMD representative.

2.5.1.7 Attend one and a half hour long monthly C of F (Construction of Facilities) meetings and provide a written summary of the issues and action items discussed during the meeting via email to the designated EMD representative.

2.5.1.8 Review and update the NEPA/EJ mailing list (including e-mail addresses) on an annual basis. [CDRL 05-001]

2.5.1.9 Conduct preliminary NEPA evaluation of a wide range of proposed ARC programs, projects, and activities for compliance to 14 CFR 1216.305(e), in consultation with proponent and EMD. This frequently includes supporting documents (e.g., project description, construction schematics, and wildlife surveys) submitted by proponents.

The Contractor is responsible for performing 125-150 evaluations each year. The types of proposed ARC programs, projects, and activities range from minor construction and demolition activities (e.g., replacing fire hydrants and replacing the security guard station) to multi-phase, multi-year programs (e.g., demolition and construction of new lab facilities constituting multiple buildings, series of aircraft flight for research).

2.5.1.10 Attend and participate at the sixty-minute duration Construction Permit Review Board (CPRB) meetings on a weekly basis and collect copies of the permits being reviewed.

Disseminate the permits to the appropriate contractor personnel for EMD program areas that might be impacted by the work under the permit. Collect the comments from the contractor personnel and submit by CPRB deadline. The number of permits reviewed each year ranges between 60 and 70. [CDRL 05-002]

2.5.1.11 Using information from preliminary NEPA evaluations prepare project-specific environmental checklists and Records of Environmental Consideration (REC), and provide to EMD for comment, approval, and signature. Transmit signed checklist and REC to NASA Planning Team and project proponent as appropriate (estimated to be 125 -150 per year). [CDRL 05-003]

2.5.1.12 Create lists of project-specific mitigation commitments that are identified in an Environmental Checklist or REC and track project compliance. These are estimated to be 75-100 per year.

2.5.1.13 Review other agencies’ NEPA and California Environmental Quality Act (CEQA) documentation for their proposed projects to determine what the impacts are to ARC.

Provide comments on the adequacy of the documents and the project’s potential to affect ARC. Convey comments to EMD. The Contractor is responsible for 2-3 of these reviews each year. [CDRL 05-004]

2.5.1.14 Develop and draft the revision to the Environmental Resources Document, which meets requirements of NPR 8580.1A. This update shall be completed every five years with the next submission expected in 2020. Upon Government approval, the Contractor shall finalize the Environmental Resources Document. [CDRL 05-005]

2.5.1.15 Enter NEPA project data (checklist, RECs, and supplemental documents as appropriate) into NETS, NASA’s online NEPA Document Library, approximately once per month. [CDRL 05-006]

2.5.1.16 Gather and enter data regarding Cooperating Agency Report in NETS in response to NETS data call annually. [CDRL 05-007]

2.5.1.17 Gather and enter data and prepare the Environmental Conflict Resolution Report into NETS in response to NETS data call. [CDRL 05-008]

2.5.1.18 Update and maintain NEPA training slides and ancillary material for instructor-led and SATERN-based training for Ames personnel for annual training/refresher requirement. [CDRL 05-009]

2.5.1.19 Monitor Center operations and activities to assure compliance with environmental permit conditions, including NEPA. Report compliance to EMD in a format approved by the Government. [CDRL 05-010]

2.5.2 Wetlands, Coastal Zones, or Floodplains

2.5.2.1 Review project plans and provide comments regarding project compliance with federal, state, and local laws, regulations, and NASA policies and procedures concerning wetlands, coastal zones, or floodplains to the EMD representative and project proponent.

2.5.2.2 For NASA funded or approved actions planned in wetlands, coastal zones, or floodplains, assure that required environmental reviews and analysis are performed in accordance with the Federal, State, and local laws, regulations, and NASA policies and procedures.

2.5.2.3 During the planning phase of project review determine whether a Consistency Determination is required from the Bay Conservation and Development Commission (BCDC). If one is required, support the EMD with securing the appropriate approval.

Estimate one Consistency Determination every other year. [CDRL 05-011]

2.5.2.4 Maintain the inventory of all wetlands and floodplains at NASA Ames and ensure updated information, including figures, is included in the ERD which is CDRL 04-004

2.5.2.5 Assist the EMD with evaluation of naturally occurring changes to the lands of NASA Ames as they may affect the boundaries of existing or establishment of new wetlands and floodplains.

2.5.2.6 Evaluate proposed projects for the need to secure Section 404 Clean Water Act permit permits (permit for the discharge of dredged or fill material in waters of the U.S.) If required, prepare and submit wetlands permit applications, including preliminary wetland delineation, to EMD for distribution to the United States Army Corps of Engineers. Estimate one every three years. [CDRL 05-012]

2.5.2.7 Provide comments as part of the CPRB review for projects which may affect wetlands, coastal zones, or floodplains at NASA Ames. Comments will be submitted as part of Section 2.5.1.10.

2.5.3 Natural Resources

The EMD requires support for the natural resources program comprised of wildlife, plants, and ecosystems.

2.5.3.1 Upon request, provide written documentation demonstrating qualifications as Wildlife

Biologist with specific training and experience in raptor management. [CDRL 05-013]

2.5.3.2 Ensure that a qualified Wildlife Biologist is onsite every business day that NASA

Ames is open to respond to natural resources issues.

2.5.3.3 Provide support to ensure that NASA Ames is in compliance with Federal, State and local wildlife and plant conservation laws, regulations, Executive Orders, NASA policies and procedures.

2.5.3.4 Summarize the effects of proposed or new Federal, State, and local laws, regulations, Executive Orders, and NASA policies and procedures related to wildlife at NASA Ames and draft implementation procedures for review, comment, and approval by

EMD. [CDRL 05-014]

2.5.3.5 Provide technical support to NASA Ames in California Air National Guard (CANG) Bird Airstrike Hazard (BASH) meetings, if requested by the Government (normally scheduled two 2-hour meetings per year). Provide a summary of the issues and action items discussed during the meeting via email to EMD.

2.5.3.6 Attend hour-long monthly Burrowing Owl Working Group meetings and provide expert biological opinion regarding current population status, recovery efforts, survey methods, and project impacts.

2.5.3.7 Provide expert biological opinion regarding current population status, recovery efforts, survey methods, and project impacts during Wildlife Hazard Management meetings (normally three times per year).

2.5.3.8 Review and draft comments and revisions to wildlife management plans prepared by NASA and tenants including, but not limited to, the Airfield’s Wildlife Hazard Management Plan, the CANG Bird/Wildlife Aircraft Strike Hazard Plan, Integrated Natural Resources Management Plans. On average, two management plans require review and comments per year. [CDRL 05-015]

2.5.3.9 Attend two one-hour meetings with USDA Wildlife Services Officer on predator control program annually. Communicate as needed with USDA regarding best management practices for trapping specific species and locations of high priority.

2.5.3.10 Provide technical support for outreach activities, such as National Wildlife Week, International Migratory Bird Treaty Day, Earth Day, Safety Week, Environmental Forums, National Wildflower Week, and National Wetlands Month, if requested by the government (generally one event per year).

2.5.3.11 Update and maintain wildlife awareness training slides and ancillary material for instructor-led and SATERN-based training for Ames personnel for annual training/refresher requirement. [CDRL 05-016]

2.5.3.12 Support the instruction of three (3) one-hour sessions of wildlife awareness training annually using approved wildlife awareness training material.

2.5.3.13 Collaborate with the EMD in preparing Fact Sheets and related hand out materials explaining wildlife and natural resource management (average of once per year).

[CDRL 05-018]

2.5.3.14 Coordinate through the EMD with other wildlife contractors, e.g., USDA Wildlife Services contractors for the EMD and Airfield Operations and contractors for integrated pest management and landscape maintenance.

2.5.3.15 Support the EMD with management of threatened and endangered species as described in US Fish and Wildlife Service correspondence associated with the 2002 Programmatic Environmental Impact Statement and Record of Decision, including Mitigation Implementation and Management Plan (MIMP) for the NASA Ames Development Plan.

2.5.3.16 Support the EMD in implementing terms of 2002 Burrowing Owl Habitat Management Plan and associated sections of the 2002 Programmatic Environmental Impact Statement and Record of Decision, including the MIMP for the NASA Ames Development Plan.

2.5.3.17 Conduct annual burrowing owl population survey, including banding of all birds, during the breeding season and submit annual report to the EMD. [CDRL 05-019]

2.5.3.18 Coordinate with the EMD to obtain and place signage and fencing as needed, such as before events, at designated Owl Preserves and around owl burrows. It is estimated that two (2) events will be scheduled annually.

2.5.3.19 In coordination with EMD, obtain and install artificial burrowing owl burrows at a ratio of 3 to 1 for each instance of active burrow destruction (on average 3 artificial burrows are needed per year).

2.5.3.20 On a monthly basis provide written feedback to the EMD and JCM regarding the annual mowing schedule across the center (airfield, facilities, CANG, and golf course) and identify those areas where mowing has not occurred or has not been sufficient to maintain habitat for burrowing owls.

2.5.3.21 Respond to calls from NASA Dispatch related to wildlife and nuisance animal management during regular business hours in accordance with NASA Ames protocol (averaging twice per month).

2.5.3.22 Follow up on calls from dispatch that occur after business hours and brief EMD Technical Manager in accordance with NASA Ames protocol.

2.5.3.23 Take injured or sick wildlife to wildlife rescue or veterinary facility according to SOP (approximately ten per year).

2.5.3.24 Maintain a log of wildlife close calls, incident and follow-up actions. Place log on EMD shared-server no more than 1 week after first encounter and update no later than 1 week after each subsequent incident. [CDRL 05-020]

2.5.3.25 Prepare applications for and obtain wildlife and plant permits for a variety of management activities (e.g., to conduct burrowing owl surveys and banding, to remove songbird nests, salvage or depredation of species) or review draft applications prepared by applicants pursuant to various State and federal laws (e.g.

Bald and Golden Eagle Protect Act, Migratory Bird Treaty Act, Lacey Act, Endangered Species Act, Marine Mammal Protect Act) and maintain permit records.

Approximately 2 of these permits per year are anticipated. [CDRL 05-021]

2.5.3.26 Support the Solid Waste and Hazardous Waste Program leads in determining how to dispose of animal remains, provide advice to the Airfield Operations, Protective Services, Logistics, and Facilities.

2.5.3.27 Prepare and send raptor carcasses and, if requested by the government, other animal carcasses to State lab at UC Davis. Report findings to EMD Technical Manager.

2.5.3.28 Observe remains of birds or mammals struck by aircraft at NASA Ames in coordination with the EMD and Airfield Operations and report observations to EMD Technical Manager.

2.5.3.29 Provide comments as part of the CPRB review for projects which may affect natural resources at NASA Ames. Comments will be submitted as part of Section 2.5.1.10.

2.5.3.30 Prepare or review corrective action plans to audit findings. [CDRL 05-022]

2.5.3.31 Draft or update wildlife management plans or SOPs or participate in interagency studies for specific species, e.g., western pond turtle, as requested. [CDRL 05-023]

2.5.3.32 In support of the ERD update every 5 years under CDRL 05-004, complete studies and surveys to capture existing baseline information for wildlife and vegetation.

Studies should follow established scientific methods and industry best practice.

Ensure this information is incorporated into the preparation of the ERD and referenced appropriately.

2.5.3.33 Upon request of the EMD conduct wildlife and plant surveys for specific projects that occur near natural resources to determine the potential to affect wildlife. Document survey findings in a form approved by the Government. Communicate findings to project proponents and EMD Technical Manager. [CDRL 05-024]

2.5.3.34 Prepare and, upon Government approval, submit to California Natural Diversity Database completed Field Survey Forms for rare and special status species found at the Center (approximately twice per year). [CDRL 05-025]

2.5.3.35 Maintain a database of natural resources information (e.g., location of wetlands, species occurrences, burrowing owl preserves, artificial burrows, vegetation maps) up to date in a NASA Ames GIS.

2.5.3.36 When requested, review Environmental Checklists and associated project submittals for the potential to impact natural resources. Provide comments on proposed actions to the EMD. Assume 75 reviews per year.

2.5.3.37 Participate in NASA sponsored regulatory tracking program by attending semiannual

ViTS and Teleconferences depending upon agenda.

2.5.3.38 Support the EMD with notifying organizations at Ames of compliance requirements associated with laws, regulations, and Executive Orders pertaining to natural resources.

2.5.3.39 Provide technical analysis and advice upon approval by the government to internal proponents and external applicants of NASA directed or funded programs, projects, or activities.

2.5.3.40 Provide support and participate in EEFR (next due in 2021), annual self-assessments, and other audits and inspections.

2.5.3.41 Submit names and credentials of primary authors for the Burrowing Owl Habitat Management Plan update to the NASA Technical Manager for approval. [CDRL 05-026]

2.5.3.42 Prepare update to Burrowing Owl Habitat Management Plan. [CDRL 05- 027]

2.6 CLINs 6, 20, 34, 48, 62: Permitting & Compliance

The Contractor shall provide all labor and material to perform permitting and compliance in the areas of air quality, hazardous materials management and closure planning, hazardous waste management, spill prevention, control, and countermeasures, aboveground storage tanks, drinking water, industrial waste water, and storm water in the areas discussed below for the EMD. Hazardous waste disposal costs and medical waste disposal costs along with the purchase of appropriate storage containers and labels are excluded from CLINs 6, 20, 34, 48, 62 and should be estimated under time and materials CLINs 3, 17, 31, 45, 59.

List of Guiding Regulations

• National Environmental Policy Act of 1969, (U.S.C. 4321-4347, January 1, 1970, as amended by Pub. L. 94-52, July 3, 1975, Pub. L. 94-83, August 9, 1975, and Pub. L. 97- 258, § 4(b), Sept. 13, 1982)

• Clean Air Act (CAA) 1970, 42 U.S.C. s/s 7401 et seq. (1970); Pub. Law 101-549 amended Nov 15, 1990

• Clean Air Act New Source Review and Conformity Determination Regulations 40CFR

• National Energy Conservation Policy Act (2 U.S.C. 8251 et seq.). as amended by the

Energy Policy Act of 1992 Pub Law 102-486, 106 Stat. 2776

• 14 Code of Federal Regulation (CFR), Part 1216, NEPA regulations

• 40 Code of Federal Regulation (CFR), Parts 50 to 99, Air Programs Regulations

• Executive Order (EO) 11738: Providing for Administration of the Clean Air Act and the

Federal Water Pollution Control Act with Respect to Federal Contracts, Grants, or Loans

• Executive Order (EO) 12375: Motor Vehicle Information and Cost Saving Act, as amended (15 U.S.C. 1901 et seq.) and Section 301 of Title 3 of the United States Code

• Executive Order (EO) 12580: (amending EO 12088): Federal Compliance with Pollution Control Standards (Developing and Promoting Biobased Products and Bioenergy) 1999

• Executive Order (EO) 13423: Strengthening Federal Environmental, Energy, and Transportation Management 2007

• Executive Order (EO) 13514: Federal Leadership in Environment, Energy and Economic Performance 2009.

• California Clean Air Act (CCAA) of 1988

• California Global Warming Solutions Act of 2006 (AB 32)

• NPR 8570.1, Energy Efficiency and Water Conservation

• NPR 8580.1, Implementing The National Environmental Policy Act and EO 12114

• NASA Ames Developmental Plan Programmatic Environmental Impact Statement 2002

Monitoring and Mitigation Plan: EIS 2002

• CCR Title 13, Division 3

• CCR Title 17, Division 3

• BAAQMD Regulations 1 to 14

• APR 8715.1 Chapter 30, Ames Health & Safety Manual - Asbestos Management Plan.

• Comprehensive Environmental Response, Compensation, and Liability Act of 1980, as amended (42 U.S. c. 9601 et seq.), including the Superfund Amendments and Reauthorization Act of 1986 (42 U.S.C. 11001 et. Seq.)

• Federal Compliance with Pollution Control Standards, Executive Order 12088 amended by Executive Order 12580

• Public Safety, California Code of Regulations, Title 19

• Waters, California Code of Regulations, Title 23

• Toxics, California Code of Regulations, Title 26

• California Health and Safety Code, Chapter 6.95

• Santa Clara County Hazardous Material Storage Ordinance, Santa Clara County Code of Ordinances, Title B, Division B11, Chapter XIII

• Santa Clara County Toxic Gas Ordinance, Title B, Division B11, Chapter XIV. - Toxic

Gas Storage

• Uniform Fire Code and National Fire Protection Association Standards

• Resource Conservation and Recovery Act (RCRA) of 1976, as amended (42 U.S.C.

6901 et seq.)

• 40 Code of Federal Regulations (CFR) Parts 260-270, Solid and Hazardous Wastes

• 49 CFR, Parts 100-177, Hazardous Materials Transportation

• 40 CFR, Part 61, Subpart M (Asbestos-NESHAPs)

• 40 CFR, Part 273, Standards for Universal Waste Management

• 40 CFR, Part 761, Polychlorinated biphenyls

• Public Law No 102-386: Federal Facilities Compliance Act (FFCA) of 1992

• California Health and Safety Codes (H&SC) 25110-25124. Hazardous Waste

Management

• California Health and Safety Codes (H&SC) 25160-25166.5. Hazardous Waste

Transportation

• California Code of Regulations (CCR), Title 22, Sections 66260-66270, Regulation of

Hazardous Waste

• California Code of Regulations (CCR), Title 22, Section 66261.9 Universal Waste

Requirements.

• California Code of Regulations (CCR), Title 22, Section 66273, Universal Waste

Standards

• California Health and Safety Code, Sections 25100 to 25250, California Hazardous

Waste Control Law.

• Cell Phone Recycling Act of 2004

• Electronic Waste Recycling Act of 2003

• EO 13423, Strengthening Federal Environmental, Energy, and Transportation

Management

• Unidocs Documents – Santa Clara County CUPA Program http://unidocs.org http://unidocs.org/

• DTSC Hazardous Waste Program Fact Sheets

• USEPA Website – RCRA Online http://www.epa.gov/osw/inforesources/online/index.htm

• Toxic Substances Control Act, Public Law 94-469, Section 6(e)

• Polychlorinated Biphenyls Manufacturing, Processing, Distribution in Commerce, and

Use Prohibitions, 40 CFR 761

• Emergency Planning and Community Right-to-Know (EPCRA) regulatory requirements relating to PCBs, 40 CFR 350-372

• Federal Compliance with Pollution Control Standards, Executive Order 12088, amended by Executive Order 12580

• Federal Compliance with Right-to-Know Laws and Pollution Prevention Requirements, Executive Order 12856

• Treatment Standards for PCB Wastes, 22 CCR 66268.110

• Environmental Excellence for the Twenty-First Century, NASA Strategy Document

• PCB Questions and Answers Manual. US EPA

• TSCA Disposal Requirements for Fluorescent Light Ballasts. US EPA

• Verification of PCB Spill Cleanup by Sampling and Analysis

• Oil Pollution Act (OPA) of 1990 33 U.S.C. §2701 et seq.

• Oil Pollution Prevention, 40 C.F.R. 112.

• Federal Water Pollution Control Act, as amended by the Clean Water Act of 1977 and the Water Quality Act of 1987, 33 U.S.C. 1251 et seq.

• California Aboveground Petroleum Storage Act (California Health and Safety Code

§25270-25270.12.

• Lempert-Keene-Seastrand Oil Spill Prevention and Response Act, Public Resources

Code §8574.1.

• California Fish and Game Code, §5650 (a) 1-6.

• California Code of Regulations, Title 22, Section 66265.195, Tank Inspections

• California Health and Safety Code (H&SC), Division 20 (Miscellaneous Health and

Safety Provisions):

o Aboveground Storage of Petroleum, H&SC Chapter 6.67 o Hazardous Materials Business Plans, H&SC, Chapter 6.95 o California Accidental Release Prevention Program, H&SC, Chapter 6.95

• Santa Clara County Department of Environmental Health:

o Hazardous Materials Storage Ordinance, NS-517.31 o Containment Standards, NS-517.72 o Out-of-Service Storage Facilities, B11-288

• Storage of Organic Liquids, Bay Area Air Quality Management District (BAAQMD):

Regulation 8—Organic Compounds, Rule 5

• Flammability and Combustibility Code, National Fire Protection Association (NFPA) 30

• California Uniform Fire Code, o Building Services and Systems, UFC Chapter 6 o Flammable and Combustible Liquids, UFC Chapter 57

• NASA Ames Spill Prevention, Control, and Countermeasures Plan

• Federal Water Pollution Control Act, as amended by the Clean Water Act of 1977 and the Water Quality Act of 1987 (33 U.S.C. Section 311 et seq.)

• Public Law 101-380, Oil Pollution Act 1990

• Code of Federal Regulations, Title 40 (40CFR):

o Part 112 et seq. – Oil Pollution Prevention (40 CFR 112) o Part 260 et seq. – Hazardous Waste Management System: General (40 CFR

260) o Part 262 et seq. – Standards Applicable to Generators of Hazardous Waste (40 http://www.epa.gov/osw/inforesources/online/index.htm

CFR 262)

o Part 265 et seq. – Interim Status Standards for Owners and Operators of

Hazardous Waste Treatment, Storage, and Disposal Facilities (40 CFR 265) o Part 270 et seq. – EPA Administered Permit Programs: The Hazardous Waste

Permit Program (40 CFR 270)

• California Code of Regulations, Title 22, Section 66265.195, Tank Inspections

• California Health and Safety Code (H&SC), Division 20 (Miscellaneous Health and

Safety Provisions):

o H&SC, Chapter 6.67 – Aboveground Storage of Petroleum o H&SC, Chapter 6.95 – Hazardous Materials Business Plans o H&SC, Chapter 6.95 – California Accidental Release Prevention Program

• Santa Clara County Department of Environmental Health:

o NS-517.31– Hazardous Materials Storage Ordinance o NS-517.72 – Containment Standards o B11-288 – Out-of-Service Storage Facilities

• Bay Area Air Quality Management District (BAAQMD): Regulation 8—Organic Compounds, Rule 5 – Storage of Organic Liquids

• National Fire Protection Association (NFPA) 30 – Flammability and Combustibility Code

• California Uniform Fire Code, o UFC Chapter 6 – Building Services and Systems o UFC Chapter 57 – Flammable and Combustible Liquids

• Safe Drinking Water Act of 1974, as amended, 42 U.S.C. § 300 et seq

• National Primary Drinking Water Regulations, 40 CFR 141

• National Secondary Drinking Water Regulations, 40 CFR 143

• Federal Compliance with Pollution Standards, Executive Order 12088, amended by

Executive Order 12580

• Drinking Water Supplies, 17 CCR §7583-7605

• Domestic Water Quality and Monitoring Regulations, 22 CCR § 64400-64501

• California Waterworks Standards, 22 CCR § 64551-64644

• Lead and Copper, 22 CCR § 64670-64692

• 2016 California Plumbing Code, California Code of Regulations, Title 24, Part 5

• Uniform Plumbing Code, 2015, International Association of Plumbing and Mechanical

Officials (IAPMO)

• Minimizing the Risk of Legionellosis Associated with Building Water Systems, American

Society of Heating, Refrigeration, and Air Conditioning (ASHRAE) G-12-2000

• NASA Ames Research Center Domestic Water Supply Permit, Permit No.: 02-17-07P-

4300997 Permit Amendment No. 1

• Clean Water Act (33 United States Code (U.S.C.) 1251, 1311, 1314(g), 1317-1319, 1341(a))

• 40 Code of Federal Regulations (CFR) Part 403—General Pretreatment Regulations for

Existing and New Sources of Pollution

• Porter-Cologne Water Quality Control Act of 1969 (California Water Code (CWC) §§

13000 – 14958, and 16100 – 16104).

• California Code of Regulations (CCR), Title 23, Waters

• City of Sunnyvale Sewer Use Ordinance, Title 12

• City of Palo Alto Sewer Use Ordinance, Chapter 16.09

• NASA Ames Wastewater Discharge Requirements contained in the permit issued by the

City of Sunnyvale Water Pollution Control Plant (WPCP) on August 20, 2017

• NASA Ames Wastewater Discharge Requirements contained in the permit #17101 issued by the City of Palo Alto Regional Water Quality Control Plant (PARWQCP) on

July 21, 2017

• Federal Water Pollution Control Act (Clean Water Act), Section 402(p)

• Title 40, Code of Federal Regulations, Parts 122, 123, and 124

• Executive Order 12088, amended by Executive Order 12580, Federal Compliance with

Pollution Control Standards

• California Porter-Cologne Water Quality Control Act

• NASA Ames Research Center Storm Water Pollution Prevention Plan

• NPDES General Permit for Discharges of Storm Water Associated with Industrial

Activities

• NPDES General Permit for Discharges of Storm Water Associated with Construction and

Land Disturbance Activities

• National Pollutant Discharge Elimination System (NPDES) General Waste Discharge

• Requirements for discharge or reuse of extracted and treated groundwater resulting from the cleanup of groundwater contaminated by volatile organic compounds (CAG12003 for NASA Regional Groundwater Remediation Program located at the corner of North Warehouse Road and H Lane, Moffett Field, California)

2.6.1 Air Quality

The EMD requires support for the air quality program characterized by the effective and efficient reduction and control of air pollutants, including but not limited to greenhouse gases, that can constrain the Agency’s ability to execute its mission effectively.

2.6.1.1 Support implementation of Greenhouse Gas (GHG) program compliant with Federal, State, and local laws, regulations and Executive Orders, and NASA policies and procedures.

2.6.1.2 Review and update data for 90-100 air permit sources in the NASA Air Permit Tracking System. Deliver between 90-100 air permits to the designated personnel at ARC and provide training to each individual on the terms and conditions of the permit they are given. Deliver to the Government a report documenting the training provided.

[CDRL 06-001]

2.6.1.3 Prepare new air permit applications (2 to 5 per year), obtain EMD signature on permit application, and submit to BAAQMD for approval. [CDRL 06-002]

2.6.1.4 Review and provide recommendations via email for Ames Product Review for Hazardous Chemical Purchase for air quality compliance with BAAQMD that are processed through Occupational Safety, Health, and Medical Services Division (ARC Code QH). It is estimated that there will be 5-10 reviews per year.

2.6.1.5 Prepare monthly Air Quality Non-Compliance Assessment Report for ARC permit holders. [CDRL 06-003]

2.6.1.6 Review and update data for the In-Use Off-Road Diesel Vehicle Regulation using the Diesel Off-Road Online Reporting System (DOORS) and provide to the Government for approval. [CDRL 06-004]

2.6.1.7 Review and update data for the Large Spark-Ignition (LSI) Engine Fleet Requirements regulation using the CARB on-line system and provide to the Government for approval. [CDRL 06-005]

2.6.1.8 Prepare and submit one to two air permit modifications per year to maintain compliance with BAAQMD regulations. [CDRL 06-006]

2.6.1.9 Submit air quality compliance records provided by permit holders as requested by BAAQMD. Coordinate, schedule, and provide on-site support to physical compliance inspections by BAAQMD personnel. It is anticipated that these inspections will take place 2-6 times a year.

2.6.1.10 Prepare corrective action plans in coordination with permit holder for non-compliant findings from the air quality compliance inspections performed by BAAQMD for EMD approval. It is anticipated these responses will be one to two times per year. [CDRL 06-007]

2.6.1.11 Prepare Bay Area Air Quality Management District (BAAQMD) Throughput Report, obtain EMD signature demonstrating approval, and submit to BAAQMD. [CDRL 06- 008]

2.6.1.12 Prepare transmittal letter for Government review and approval regarding annual flow test rate for the Arc Jet facility. Actual test to be performed by Arc Jet facility. [CDRL 06-009]

2.6.1.13 Complete data entry of all information related to the air permit into the NASA Air Permit Tracking System. All permitted sources, permit conditions, permit holder information, location and other required fields shall be entered into the APTS.

Assume 80 to 100 hours per year of data entry required. [CDRL 06-010]

2.6.1.14 Prepare report and submit upon EMD approval, to BAAQMD, greenhouse gas emissions data under AB 32, the Global Warming Solutions Act 2006. [CDRL 06-011]

2.6.1.15 Provide support and participate in EEFR (next due in 2021), annual self-assessments, and other audits and inspections.

2.6.1.16 Provide comments as part of the CPRB review for projects which may affect air quality management at NASA Ames. Comments will be submitted as part of Section 2.5.1.10.

2.6.2 Hazardous Materials Management and Plan Reviews Closure Planning

The EMD requires comprehensive support for hazardous materials management to support the Center by submitting and reporting Unified Program-related information to the statewide California Environmental Reporting System (CERS) annually, by maintaining the chemical inventory and by managing the permits and associated inspections resulting from hazardous materials storage.

The EMD also prepares closure plans plan review applications for buildings with hazardous materials storage and/or systems. Applications are submitted to the regulatory authority; Santa Clara County HMCD (Hazardous Materials Compliance Division). Plan review applications may be submitted for operational plans such as temporary tank usage, HMBP permit closures, AST/UST closures, new construction activity, installations, retrofitting, upgrading, repairs of any hazardous materials storage or handing system.

2.6.2.1 Participate in weekly one (1) hour long meeting with EMD Technical Manager.

2.6.2.2 Conduct between 1 and 3 site visits of 30 to 60 minutes each, with newly assigned points of contact (POCs) who are hazardous materials users and are responsible for managing their stored hazardous material and hazardous waste generation areas. It is anticipated that there will be 3 to 8 personnel changes or moves throughout various Ames Research Center facilities, each year. Discuss their Hazardous Material Business Plan (HMBP), Monitoring Plan, specific for their designated area(s), Site Map, Hazardous Materials Inventory spreadsheet, and all other State required documentation for their facility. Once all documents have been reviewed by the hazardous materials user, contractor will upload any changes to CERS. Some documents uploaded to CERS associated with the hazardous material user’s area of responsibility will be supplied (in a folder with hard copies) to the POC. [CDRL 06- 012]

2.6.2.3 Perform between 84 and 110 annual compliance assistance visits of 30 to 60 minutes each to verify proper management of hazardous materials. Check that proper signage, labels, and hazardous material Inventories are reviewed for all hazardous materials storage areas in accordance with county regulation.