PWS Attache Tour 25 - 27 OctGround Transport_no MaxwellEbbingJBSA1.pdf

Headquarters Air Force

Office of the Department of the Air Force Foreign Liaison Office

Accommodation Support Services for the Fall 2025 Air Attaché Tour

Performance Work Statement

20 August 2025

1. DESCRIPTION OF SERVICES:

1.1. Scope. The contractor shall provide labor, equipment, personnel, management, and supervision necessary in accordance with requirements detailed in this Performance Work Statement (PWS) to support ground transportation for the 50 attendees of the Department of the Air Force Foreign Liaison Office (DAFFLO) Fall 2025 Air Attaché Tour.

1.2. Background. The DAFFLO hosts Air Attaché Tours 2-3 times per year. The purpose of these tours is to provide foreign air attachés with tours of U.S. bases and provide them with a regional cultural experience. The tours support the DAF mission of strengthening relationships with allies and partner nations.

1.3. Locations. The Fall Tour will include Miami, FL; and sites of interest around each of those locations as specified herein.

1.4. Period of Performance. 25 – 27 Oct 2025

1.5. Tour Schedule. The daily schedule for the Air Attaché Tour is 0700 - 2200. A detailed agenda regarding transportation requirements is in PWS Section 1.8, Transportation.

1.6. Venue. N/A

1.7. Food and Beverage. N/A

1.8. Transportation. The contractor shall provide comfortable vehicles suitable for distinguished visitors, such as motorcoaches or luxury vans to accommodate a total of 50 guests for group movements, 30 guests for separate attaché movements, and smaller vehicles suitable for 20 guests for spouse movements during separate destination itineraries per location as specified below. Vehicles must also accommodate two suitcases per person during “bags required” movements, as specified in the itinerary.

1.8.1. All transportation shall include a microphone available for a Government-provided local base expert to provide tour narration. Scheduled events will normally occur between 0700 – 2200, and an itinerary is listed below with likely timelines for transportation. The Contractor shall remain flexible to accommodate transportation schedule changes as travel can result in delays and rescheduled events. The Government will alert the Contractor with as much forewarning as possible, and no later than one hour before the requested time change.

1.8.2. All driver names, drivers’ licenses and other identification for base access must be provided to the Government by no later than 14 days before the service. Drivers must be able to enter U.S. military bases and other secure facilities, as applicable for each days’ services.

Itinerary Date Attachés (~30 ppl) Spouses (~20 ppl)

25 Oct 2025

*DAFFLO flight from Joint Base Andrews to Miami International Airport*

Itinerary Date Attachés (~30 ppl) Spouses (~20 ppl)

1600 – 1800 Transportation from Miami International Airport to Hotel 1, FL 33149 (Baggage Required)

26 Oct 2025 0900 – 1600 Transportation from Hotel 1, FL 33149 to cultural activity, FL 33149

1600 – 1700 Transportation from cultural activity to Hotel 1, FL 33149 1830 - 1900 Transportation from Hotel 1, FL 33149 to Restaurant 1, FL

33149

2100 - 2130 Transportation from Restaurant 1, FL 33149 to Hotel 1, FL 33149

27 Oct 2025 0700 – 0800

Transportation from Hotel 1, FL 33149 to

SOUTHCOM, 9301

NW 33rd St, Doral, FL 33172

(Baggage Required)

0900 - 1600

Hotel 1, FL 33149 to Miami cultural activities, Miami 33135

1600 – 1700

SOUTHCOM, 9301

NW 33rd St, Doral, FL 33172 to Miami International Airport

1600 – 1700

Miami cultural activities, Miami 33135 to Miami International Airport

1.9. Security. The Contractor is responsible for ensuring its Drivers will pass a background check and are able to gain access to SOUTHCOM. Driver’s licenses will be provided to the Contracting Officer no later than 14 calendar days prior to the date of access for each installation. Vehicle registration and license plate information for all tour vehicles used in performance of this contract shall be provided to the Contracting Officer no later than 14 calendar days prior to the date of access for each installation. The Contractor shall also provide driver contact information or dispatch information to allow installation security to coordinate with the driver of each installation visit on the tour itinerary.

1.10. Contract Manager. The Contractor shall have available an on-site Contract Manager, and mode of contact, who shall be responsible for the contract performance and can act for the Contractor on all matters relating to the contract. The name of Contract Manager(s) and an alternate(s), who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The Contract Manager and alternate must be able to read, write, speak, and understand English.

1.11. Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The Government is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

1.12. Project Policy. The Contractor shall comply with all industry standards. All work shall be done in accordance with all federal, local, and state laws and regulations.

1.13. Inherently Governmental Functions. The Contractor shall not perform inherently Governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart

7.5 in relation to this PWS.

1.14. Non-Personal Services. The Government shall not supervise or task Contractor employees in any manner that generates actions of the nature of personal services, or that creates the perception of personal services. It is the responsibility of the Contractor to manage its employees directly and to guard against any actions that are of the nature of personal services or give the perception of personal services to the Government or to Government personnel. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it is the Contractor’s responsibility to notify the CO immediately. Non-personal Contractor services shall not be used to perform work of a policy/decision making or management nature.

1.15. Ethics. The Contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500-7, Joint Ethics Regulation.

1.16. Government Materials. The Government shall retain all rights to the materials and ideas submitted in support of the tour to the DAFFLO.

1.17. Notifications by the Contractor. The Contractor shall keep the Contract Specialist, Contracting Officer, and the identified Government Representative informed of all aspects related to contract support of the Conference that may impact the conduct of the conference. In accordance with FAR 52.204-1, any changes, terms or conditions of this contract is subject to the written approval of the Contracting Officer and shall not be binding until so approved.