PWS - ASM Prevntative Maintenance Program_SAM.pdf

PERFORMANCE WORK STATEMENT

FOR

Preventative Maintenance Program – Grand Forks Air Force Base, ND

1. 1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide equipment preventative maintenance for the Aircraft Structural Maintenance section located on Grand Forks Air Force Base, ND.

1.1. Basic Services. The contractor shall provide services for the Aircraft Structural Maintenance (Building

622) equipment.

1.2 Handling of Hazardous Material (HAZMAT). All contracted personnel will be required to use and dispose of HAZMAT in accordance with applicable federal, state and base regulations with the exception of contaminated filters. Grand Forks AFB will provide the boxes and dispose of contaminated filters via the Central Accumulation Point (CAP).

1.3 Service of Equipment. The contractor shall ensure all equipment is serviced at regular intervals as required by the manufacturer and prescribed in this PWS. The contractor shall provide COR with a detailed report of any and all services provided during scheduled/unscheduled/emergency visit to include follow up maintenance/remedies.

1.4 Paint Booth

1.4.1. Filter Change: The paint booth is equipped with a filtration system consisting of single stage pre-filters located in the booth doors that flow into a 3-stage exhaust filtration system consisting of a blanket-style filter, cartridge style filter, and final pocket-style stage filters. These filters serve to remove any solid particulate matter from exhaust air. The filters are monitored by a set of Magnahelic gauges to track the performance of each stage of filtration. All replacement particulate filters are required to meet/exceed National Emission Standards for Hazardous Air Pollutants (NESHAP) compliance standards and Original Equipment Manufacturer (OEM) specifications. Contractor will be required to supply the following filters to support four (4) complete filter changes of each type of filter. Military personnel will complete the actual changing of the filters and dispose of old filters.

1.4.1.1. Pre-Filter (Blanket)

1.4.1.2. 2nd Stage (Panel) Filters

1.4.1.3. 3rd Stage (Pocket) Filters

1.4.1.4 Intake Filters

1.4.2 Air Make-up Unit (AMU). The paint booth insert is supplied by one (1) large Titan brand AMU that supplies air from outside the facility via ducts to the front of the paint booth inside the facility. The AMU also has provisions to heat exterior air via natural gas burners to supply heated air in the winter months. It also has to meet the air flow requirements per the American Conference of Governmental Industrial Hygienists (ACGIH) vent manual. Contractor will be required to monitor, change, and service the following items:

1.4.2.1 AMU intake filters (quarterly)

1.4.2.2 Any wear and tear items that have exceeded serviceability or will prior to next scheduled visit quarterly (quarterly)

1.4.2.3 Lube of any and all components as required by the manufacturer (motor, shafts, etc.). (quarterly)

1.4.2.4 Heating components (quarterly)

1.4.2.5 Provide required filters to facilitate four (4) filter change outs per calendar year.

1.4.3. Variable Frequency Drive (VFD) Exhaust Fan Motor. The exhaust from the booth is controlled by one

(1) VFD exhaust fan motor. This fan is responsible for maintaining the cross draft required inside the paint booth for painting operations. The fan directs the exhaust out of the facility. Contractor will be required to inspect and service the following items:

1.4.3.1. Fan motor drive belt(s) (quarterly)

1.4.3.2. Any wear and tear items that have exceeded serviceability or will prior to next scheduled visit (quarterly)

1.4.3.3. Lube of any and all components as required by the manufacture. (quarterly)

1.4.3.4. Ensure proper function (quarterly)

1.4.5 Electrical Items. The booth has many electrical components to include but not limited to light bulbs, warning sensors, breakers, and control panels. The main booth control panel is located in the southeast corner of the building outside of the entrance to the sanding booth.

1.4.5.1. Electrical Components for serviceability (quarterly)

1.4.5.2. Booth control panel (quarterly)

1.4.6. Structural Integrity of Booth and Auxiliary Structures. Contractor will be required to inspect and service the following items:

1.4.6.1. All ducts and flashing and exhaust stacks attached to facility (semi-annually)

1.4.6.2. Replace/repair any unserviceable door seals and windows (quarterly)

1.5 Sanding Booth

1.5.1. Filter Change: The sanding booth is equipped with a filtration system consisting of single stage pre-filters located in the booth doors that flow into a 3-stage exhaust filtration system consisting of a blanket-style filter, cartridge style filter, and final pocket-style stage filters. These filters serve to remove any solid particulate matter from exhaust air. The filters are monitored by a set of Magnahelic gauges to track the performance of each stage of filtration. All replacement particulate filters are required to meet/exceed National Emission Standards for Hazardous Air Pollutants (NESHAP) compliance standards and Original Equipment Manufacturer (OEM) specifications. Contractor will be required to supply the following filters to support four (4) complete filter changes of each type of filter. Military personnel will complete the actual changing of the filters and dispose of old filters.

1.5.1.1. Pre-Filter (Blanket)

1.5.1.2. 2nd Stage (Panel) Filters

1.5.1.3. 3rd Stage (Pocket) Filters

1.5.1.4 Intake Filters

1.5.2 Air Make-up Unit (AMU). The sanding booth insert is supplied by one (1) large Titan brand AMU that supplies air from outside the facility via ducts to the front of the paint booth inside the facility. The AMU also has provisions to heat exterior air via natural gas burners to supply heated air in the winter months. It also has to meet the air flow requirements per the American Conference of Governmental Industrial Hygienists (ACGIH) vent manual. Contractor will be required to monitor, change, and service the following items:

1.5.2.1 AMU intake filters (quarterly)

1.5.2.2 Any wear and tear items that have exceeded serviceability or will prior to next scheduled visit quarterly (quarterly)

1.5.2.3 Lube of any and all components as required by the manufacturer (motor, shafts, etc.). (quarterly)

1.5.2.4 Heating components (quarterly)

1.5.2.5 Provide required filters to facilitate four (4) filter change outs per calendar year.

1.5.3. Variable Frequency Drive (VFD) Exhaust Fan Motor. The exhaust from the booth is controlled by one

(1) VFD exhaust fan motor. This fan is responsible for maintaining the cross draft required inside the sanding booth for sanding operations. The fan directs the exhaust out of the facility. Contractor will be required to inspect and service the following items:

1.5.3.1. Fan motor drive belt(s) (quarterly)

1.5.3.2. Any wear and tear items that have exceeded serviceability or will prior to next scheduled visit (quarterly)

1.5.3.3. Lube of any and all components as required by the manufacture. (quarterly)

1.5.3.4. Ensure proper function (quarterly)

1.5.5 Electrical Items. The booth has many electrical components to include but not limited to light bulbs, warning sensors, breakers, and control panels. The main booth control panel is located in the southeast corner of the building outside of the entrance to the sanding booth.

1.5.5.1. Electrical Components for serviceability (quarterly)

1.5.5.2. Booth control panel (quarterly)

1.5.6. Structural Integrity of Booth and Auxiliary Structures. Contractor will be required to inspect and service the following items:

1.5.6.1. All ducts and flashing and exhaust stacks attached to facility (semi-annually)

1.5.6.2. Replace/repair any unserviceable door seals and windows (quarterly)

1.6 Blasting Media Cabinets

1.6.1 Grand Forks AFB Aircraft Structural Maintenance has three blast media cabinets that are of Abrasive Blast Systems, Inc. design. Two cabinets are for aluminum parts and one is for steel parts. Contractor will be required to monitor, change, and service the following items at their prescribed intervals:

1.6.1.1 Perform scheduled maintenance and inspections to maintain operation IAW owner’s manual (Quarterly)

1.6.1.2 Maintain all seals, filters, electrical components, and filtration within standards set forth by the ACGIH. All replacement particulate filters are required to meet/exceed National Emission Standards for Hazardous Air Pollutants (NESHAP) compliance standards IAW owner’s manual (Quarterly)

1.6.1.2.1 Ensure proper function of all safety features IAW owner’s manual (Quarterly)

1.6.1.2.2 Verify structural integrity of Cabinets (Quarterly)

1.6.1.2.3 Replace/repair any unserviceable door seals and windows (Quarterly)

1.6.1.2.4 Provide replacement filters required by owner’s manual to facilitate change out twice a year.

1.7 Facility Compressed Air System The Aircraft Structural Maintenance facility compressor system is composed of one (1) Yaskawa AC Drive-A1000 air compressor with a Ingersoll-Rand TMS 0670 air dryer and reservoir tank, and one (1) Hankinson EnMet MedAir 2200 breathing air system. The tool air compressor supplies air to meet the demand of the entire facility to include lines that support the sanding and paint booths.

1.7.1 Compressed Air System (Tool Air). Contractor will be required to inspect and service the following items at their prescribed intervals:

1.7.1.1.1 Check oil level (quarterly)

1.7.1.1.2 Check readings on the controller display (quarterly)

1.7.1.1.3 Check the air filter service indicator (quarterly)

1.7.1.1.4 Check that condensate is discharged during operation of the compressor (quarterly)

1.7.1.1.5 Drain condensate (quarterly)

1.7.1.1.6 Check the pressure dew point temperature (quarterly)

1.7.1.1.7 Check coolers. Clean if necessary. (quarterly)

1.7.1.1.8 Check cooling fins of electric motor(s). Clean if necessary. (quarterly)

1.7.1.1.9 Remove the air filter element and inspect. If necessary, clean using an air jet. (quarterly)

1.7.1.1.10 Replace damaged or heavily contaminated elements

1.7.1.1.11 Check the filter element of the electric cabinet. Replace if necessary.

1.7.1.1.12 Check and adjust compressor settings as required.

1.7.1.1.13 Accomplish all preventative maintenance services as required by the applicable operator manuals.

1.7.2. Supplied Breathing Air System: Contractor will be required to inspect and service items within the prescribed intervals detailed within the operator’s manual. Sample service items include, but are not limited to, the following:

1.7.2.1.1 Check readings on display

1.7.2.1.2 Check if condensate is discharged during operation

1.7.2.1.3 Drain condensate

1.7.2.1.4 Check the dew point

1.7.2.1.5 Check the pressure drop over the filters

1.7.2.1.6 Inspect the air inlet filters for cleanliness/damage and replace as required

1.7.2.1.7 Check and clean the coolers

1.7.2.1.8 Check and adjust compressor programming as required

1.7.2.3 Collect and test air sample from breathing air systems in accordance with Air Force Technical Order (TO) 42B-1-22 in order to provide air sampling with results to ensure Grade D breathing air is maintained in the facility. This testing is to occur at a minimum of once per quarter not to exceed more than 90 days. 90 day time period includes sampling, shipping, testing, and processing of results through the Wright- Patterson AFB, or equivalent laboratory per TO 42B-1-22 paragraph 2.27, to ensure no lapses in coverage occur. The contractor will be expected to take the necessary samples with the provided equipment in order for the Corrosion Control Facility (CCF) supervision to ship the samples for tested within the requirements listed above. If contractor is approved to test samples to the standards called out in TO 42B-1-22 on their own, shipment to Wright-Patterson AFB will not be necessary.

1.8 One (1) Ingersoll-Rand Compressed air reservoir tank: Contractor will be required to inspect and service the following items:

1.8.1 Inspect for and drain moisture accumulation within reservoir tank

1.8.2 Inspect overall unit for serviceability

1.8.3 Inspect automatic drain for functionality

1.8.4 Clean/Remove any debris in tank drain line preventing moisture removal

1.9 Ingersoll-Rand TMS 0670 Air Dryer Contractor will be required to inspect and service items as called out in the operator’s manual at the prescribed intervals. Examples of tasks are, but not limited to, the following:

1.9.1 Quarterly (every 90 days)

1.9.1.1 Check that condensate is discharged during operation

1.9.1.2 Drain cleaning: open the manual drain valve during a few seconds. Hold a towel against the drain outlet when opening

1.9.3 Drain inspection: press the test button on top of the electronic water drain (EWD)

1.9.1.4 Clean the condenser

1.9.2 Yearly (every 365 days)

1.9.2.1 Inspect and replace electronic water drain parts

1.10 Consumables/Parts Not Included

1.10.1 Funds for consumables/parts not included in this contract will be set aside to the amount of $10,000.

1.10.2 In the event that consumables and parts not included in this contract are needed, the Contractor shall provide a quote to the COR for the required item(s).

1.10.3 The COR has the sole authority to either approve or deny the request to purchase items under this paragraph. The COR also reserves the right to source their own quotes and purchase same and/or like items presented as needed by the Contractor.

1.10.4 In the event items needed exceeds the $10,000 threshold or funds set aside is no longer available, the COR shall coordinate with the CO for further action.

2. General Information

2.1 QUALITY CONTROL. The contractor shall be responsible for quality control for all work accomplished during the performance of the task. The contractor shall provide and maintain a Quality Control Plan (QCP) which ensures the requirements in this PWS are met. The QCP will be considered acceptable and approved unless the contractor is notified by the Contracting Officer (CO) prior to award.

The QCP shall be included in the quote submission for technical evaluation and acceptance. As a minimum, the contractor shall develop quality control procedures that address the areas identified in section 2, Service Summary.

2.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a Contracting Officer Representative (COR)(s) to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) for this requirement.

2.3 HOURS OF OPERATION. 0700-1500, Monday-Friday (not including federal holidays and/or designated Wing or Unit down days/family days).

2.4 Holidays Observed.

New Year's Day (observed Wednesday 01 January 2025)

Martin Luther King Day (Monday, 20 January 2025)

President's Day (Monday, 17 February 2025)

3.19 Day (Wednesday, 19 March 2025)

Memorial Day (Monday, 26 May 2025)

Juneteenth (Thursday, 19 June 2025)

Independence Day (Friday, 04 July 2025)

Labor Day (Monday, 01 September 2025)

Columbus Day (Monday, 13 October 2025)

Veterans Day (Tuesday, 11 November 2025)

Thanksgiving (Thursday, 27 November 2025)

Christmas Day (Thursday, 25 December 2025)

New Year's Day (Thursday, 01 January 2026)

2.5 Security Requirements: Contractor shall provide COR required documents to obtain base access in a timely manner. This includes, but is not limited to, social security number, driver’s license, etc. Contractor shall also successfully pass a background investigation conducted by 319 SF to obtain base access.

2.6 Performance Of Services During Crisis Declared By The National Command Authority Or Overseas Combatant Commander. No services addressed in this PWS shall be deemed essential during crisis declared by the National Command Authority or Overseas Combatant Commander.

2.7 Special Qualifications. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in performance of this PWS Contractor shall possess all necessary skills and any qualifications/licenses required to fulfill tasks stated in this PWS.

2.8 RECORDS MANAGEMENT. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in Air Force Instruction (AFI) 33 - 322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 37-123,paragraph 7.4, Air Force Manual (AFMAN) 37-138, paragraph 2.13, and the Air Force Records Disposition Schedule (AF RDS) located at https://afrims.amc.af.mil/rds_series.cfm or http://www.amc.af.mil/shared/media/document/AFD-060803- 003.pdf “

2.9 AIR FORCE ANTITERRORISM (AT) PROGRAM The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245paragraphs 2.18 and paragraph 2.25, DOD contractors and sub-contractor personnel shall be offered Level 1 - AT Awareness Training. AT Awareness Training may be accomplished by either a Level I -qualified instructor, or by completing the "Force Protection" computer based training (CBT) course on the Advanced Distributed Learning System (ADLS) https://golearn.csd.disa.mil/kc/login/login.asp or at https://jkodirect.jten.mil for individuals without access to NIPR, possessing a CAC card, nor enrolled in DEERS. Compliance with the training will be monitored by the contracting officers representative.

2.10 CONTRACTOR FULL-TIME EQUIVALENT REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The contractor is required to completely fill in all required data fields at https://afcmra.hqda.pentagon.mil/login.aspx.

https://afrims.amc.af.mil/rds_series.cfm http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf https://golearn.csd.disa.mil/kc/login/login.asp https://jkodirect.jten.mil/ https://afcmra.hqda.pentagon.mil/login.aspx

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

2. SERVICE SUMMARY.

Performance Objective

PWS Paragraph

Performance Threshold

1 Successfully complete all tasks outlined in paragraph 1 of PWS.

1 Contractor shall not have any more than three deficiencies per month.

Contractor shall not have more than 1 major discrepancy per scheduled visit.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government shall provide basic essentials such as telephone access, potable water, and restroom facilities. The Government shall also provide needed man lifts required for Contractor as needed to fulfill objectives within this PWS.

4. APPENDICES.

A. Maps and/or Site Plans http://www.ecmra.mil/

Appendix A

Building 622 Facility Map