PWS_ASALT_Successor_20May2025_draft .pdf

M67854-25-I-8033

PERFORMANCE WORK STATEMENT (PWS)

for

ADVANCED SMALL ARMS

LETHALITY TRAINER (ASALT)

TRAINING SERVICES

May 2025

PWS FOR ASALT TRAINING SERVICES M67854-25-I-8033

ii

RECORD OF CHANGES

Revision Number Date Reason for Change Approved By

Refer questions concerning this Performance Work Statement to:

Program Manager, Training Systems Attn: Mr. Todd Butler Marine Corps Systems Command 12211 Science Drive, Orlando, Florida 32826 Phone number: (407) 488-6896 iii

TABLE OF TABLES ............................................................................................................................ v

Part 1. General Information

1. GENERAL INFORMATION

1.1 Description of Services/Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance

1.6 General Information

1.6.1 Non-Personal Services

1.6.2 Identification of Contractor Employees

1.6.3 Business Relations

1.6.3.1 Cooperation

1.6.3.2 Constructive Changes

1.6.3.3 Responsibility in Sub-Contracting

1.6.4 Quality Control

1.6.5 Quality Assurance

1.6.6 Locations and Hours of Work

1.6.6.1. Public Holidays

1.6.6.2. Inclement Weather

1.6.6.3. Federal Government Furlough

1.6.6.4 Hours of Operation

1.6.6.5. Short Notice Support

1.6.7 Place of Performance

1.6.8 Type of Contract

1.6.9 Security Requirements

1.6.9.1 Marine Corps Enterprise Network (MCEN)

1.6.9.2 Eligibility for Access to Classified Information

1.6.9.3 OPSEC Requirements

1.6.9.4 Defense Biometric Identification (DBID) card

1.6.9.5 Physical Security

1.6.9.6 Key Control

1.6.10 Post Award Conference/Periodic Progress Meetings

1.6.11 Program Management Reviews

1.6.12 Working Group Meetings

1.6.13 Contracting Officer Representative (COR)

1.6.14 Contractor Personnel

1.6.14.1 Key Personnel – Program Management

1.6.14.2 Key Personnel - Site Lead(s)

1.6.15 Contractor Travel

1.6.15.1 Area of Travel

1.6.15.2 Per Diem

1.6.15.3 Car Rental

1.6.15.4 Foreign Travel

1.6.16 Data Rights

1.6.17 Organizational Conflict of Interest

1.6.18 MOBILIZATION /PHASE OUT PERIOD

1.6.18.1 Mobilization

iv

1.6.18.2 Phase-Out Period

PART 2. DEFINITIONS & ACRONYMS

PART 3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

PART 4. CONTRACTOR FURNISHED ITEMS AND SERVICES

PART 5. SPECIFIC TASKS

5. SPECIFIC TASKS

5.1 Basic Services

5.2 Site Surveys, Facilities Readiness and other Information

5.3 Approved Authority to Operate (ATO) ASALT Capability

5.3.1 Risk Management Framework Approval Process Six Steps

5.3.2 RMF Security Controls and Deliverables

5.4 Turn-Key ASALT Capability

5.4.1 ASALT Throughput

5.4.2 Scheduling and Training Requirements

5.4.3 Operational Availability (Ao)

5.4.4 Mission Essential Failure

5.5. ASALT System Safety Requirements

5.5.1 General System Safety Information

5.5.2 Safety Assessment

5.5.3 Health Hazard Assessment Report

5.5.4 Hazards of Electronic Radiation to Ordnance(s)

5.5.5 Hazards of Electromagnetic Radiation to Personnel (HERP)

5.5.6 Eye Safe Laser

5.5.7 Lithium Batteries and Lithium Battery-Powered Equipment

5.5.8 Environmental Compliance

5.6 ASALT System Reliability and Validity Information

5.6.1 Simulated Engagement

5.6.2 Simulated Weapons

5.6.3 Simulated Weapon Accuracy

5.6.4 Number of Firing Positions

5.6.5 Targets

5.6.6 Battlefield Conditions

5.6.6.1 Terrain

5.6.6.2 Environmental

5.6.6.3 Ballistic Characteristics

5.6.6.4 Combat Effects

5.7 ASALT Simulated Immersive Environment

5.8 After Action Review (AAR)

5.8.1 Instructor-Led AAR

5.8.2 Human Performance Data Integration

5.8.3 Combat Stressors

5.8.4 Immediate Feedback Capability

5.8.5 Evaluation and Scoring Methodology

5.8.6 Competitive Scoring

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5.8.6.1 Training Scenarios

5.8.6.2 Short Bay Distance (SBD)

5.8.6.3 Shooting on the Move (SOM)

5.8.6.4 Manipulation and Recoil Control (MRC)

5.8.6.5 Known Distance and Traversing (KDT)

5.8.7 Targets

5.8.8 Battlefield Conditions

5.8.8.1 Terrain

5.8.8.2 Environmental

5.9 Future System Upgrades and Installations

5.10 Detailed Training Usage

PART 6. APPLICABLE PUBLICATIONS

6.1 Department of Defense Instructions, Directives, Standards, and Guides

6.2. Department of Navy Instructions, Directives, Standards, and Guides

6.3. Marine Corps Orders, Manuals, Directives, and Guides

6.4. Availability of DoD Documents

6.5. Other Documents, Drawings, and Publications

PART 7. ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.1 TECHNICAL EXHIBIT 1. Performance Requirements Summary (draft) Standard

7.2 TECHNICAL EXHIBIT 2. DELIVERABLES SCHEDULE (TBD)

7.3 TECHNICAL EXHIBIT 3. CONTRACTS TO BE PERFORMED IN JAPAN (TBD)

TABLE OF TABLES

TABLE 1. PROJECTED ASALT TRAINING LOCATIONS

TABLE 2. ASALT MISSION ESSENTIAL FUNCTION FAILURES

TABLE 3. SURROGATE WEAPONS AND OPTICS

TABLE 4. BULLET DROP BY POM

TABLE 5. USMC ARQ AND THREAT TARGET DIMENSIONS

TABLE OF FIGURES

FIGURE 1. OV-1 USMC ADVANCED COMBAT MARKSMANSHIP SKILLS TRAINING

FIGURE 2. STATIONARY DRILL STATION LAYOUT (NOTIONAL)

FIGURE 3. MOVING DRILL STATION LAYOUT (NOTIONAL)

FIGURE 4. 180 DEGREE FIELD OF VIEW IMMERSIVE DRILL STATION LAYOUT (NOTIONAL)

FIGURE 5. USMC IMC COF

PERFORMANCE WORK STATEMENT (PWS)

ADVANCED SMALL ARMS LETHALITY TRAINER (ASALT)

FOLLOW-ON TRAINING SERVICES

Part 1. General Information

1. GENERAL INFORMATION.

This is a non-personal services contract to provide Advanced Small Arms Lethality Trainer (ASALT) Training services to augment United States Marine Corps (USMC) Marksmanship Lethality training capabilities. This contract provides turn-key ASALT training services which include ASALT training systems (inclusive of all required hardware and software), ASALT operators, maintenance support, and management of all ASALT system hardware, software, and contractor ASALT personnel.

1.1 Description of Services/Introduction.

The contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform ASALT training events as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property (GFP) and services. The Government shall provide Government facilities for ASALT at each Government ASALT training location (see below Table 1). The contractor shall perform to the standards in this contract.

Table 1. Projected ASALT Training Locations

Systems for

Install

Locations Building Projected Date

1 Marine Corps Air-Ground Combat Center, Twentynine Palms, CA 1707 TBD

1 MCB Camp Pendleton, CA 530599 TBD 1 MCB Camp Lejeune, NC 904 TBD

1 MCB Camp Lejeune NC - School of Infantry East G618 TBD

1 MCB Hawaii, HI 1045 TBD

1 MCB Camp Butler, Okinawa, JPN 2727 TBD

1 MCB Quantico, VA TBD TBD 1 Naval Base Guam 760 TBD

1 MCB Camp Pendleton CA - School of Infantry West TBD TBD

1.2 Background.

The mission of the Marine Corps Rifle Squad is to locate, close with, and destroy the enemy by fire and maneuver or to repel the enemy’s assault by fire and close combat. Well trained small units are a vital component of Marine Corps combat success. The Rifle Squad is expected to execute missions, requiring sound decision-making and superior marksmanship, both individually and collectively. Rifle marksmanship is central to the Marine Corps ethos of, “Every Marine is a Rifleman,” and should be continuously improved. The Marine Corps Rifle Marksmanship Lethality Capabilities-Based Assessment (CBA) was completed in 2018 to define and provide guidance on how to quantify marksmanship lethality capability gaps and to provide recommendations to reduce or eliminate these gaps. The 2024 Marksmanship Campaign Plan (MCP) and implementation of the Infantry Marksmanship Training Program (IMTP) were designed to address these capability gaps. Marine Corps Rifle Marksmanship programs provide Marines with the ability and confidence to deliver lethal rifle fire under combat conditions.

This PWS requirements document will outline how technological tools may be leveraged to address shortfalls in combat marksmanship skills. These tools must align with Infantry Marksmanship Training Program techniques and the goals in the MCP. Examples include Marines being able to: engage moving targets, physically move while engaging targets, and engage targets of unknown distance.

Figure 1. OV-1 USMC Advanced Combat Marksmanship Skills Training

Figure 1 provides an Operational View (OV-1) of USMC Advanced Combat Marksmanship Skills Training. Marine Corps operational training ranges are comprised of sophisticated infrastructure spread across multiple geographic locations. Training requirements are determined by expected Marine Corps Air Ground Task Force (MAGTF) missions and training. Readiness programs focus on training to successfully accomplish critical MAGTF missions across the range of military operations, including stability operations, contingency operations, and major theater war. The Marine Corps has a requirement for education and training services to meet the need for combat marksmanship training by incorporating an ASALT training capability.

1.3 Objectives.

The contractor shall provide a turn-key ASALT comprised of operations and maintenance support, with contractor ownership and management of all system hardware and software and contractor personnel. The contractor shall ensure the ASALT capability has an approved DOD Authority to Operate (ATO) package prior to Ready for Training services date at the first installed location.

1.4 Scope.

The contractor shall provide an ASALT capability that:

Provides an ASALT capability that provides reliable and valid measurements of individual and collective marksmanship and tactical performance including (but not limited to) target acquisition, marksmanship skills, and critical decision-making/problem solving skills. Contractor will provide evidence of high reliability (e.g., internal consistency, test-retest), validity (i.e., convergent and discriminant validity), and methodology/procedures of system measurements. If no data exists, then the contractor will provide a robust methodological framework of how measurements will be assessed for reliability and validity. Reliability and validity information on all non-marksmanship related measurements provided in the system which may include (but not limited to) cognition (e.g., perceptual acuity, attention, working memory, decision-making, etc.)

and physiology (e.g., stress responses, workload, etc.) will be provided by contractor. If no data exists, then the contractor will provide a robust methodological framework of how secondary measurements will be assessed for reliability and validity. All data will export to easily transferrable and readable file formats (e.g., .txt, .csv, etc.).

Provides an ASALT capability comprised of screens, projectors (or VR/AR components), computers, software, simulated weapons and conversion kits, equipment, and instructors / operators. The capability shall be comprised of flat and 180–360-degree screens (or AR/VR components) that must create an immersive environment conducive to marksmanship training.

Figures 2, 3, and 4 provide three notional station layouts; the contractor is responsible for determining the final station layouts. The intent of system is to accurately measure Marine’s hit probability, speed, ability to identify targets, process information, etc. during USMC training events. The ASALT system shall simulate environmental, physical, and psychological stressors present during associated live-fire trainings and scenarios.

Provide After Action Reviews (AARs) to training audiences. The AARs will assess both individual and collective task performance (including, but not limited to, to the metrics outlined in paragraph 2 above) and training completed. Scoring metrics and evaluation measures shall be able to be compared between trainees and groups and in compliance with any guidance provided by USMC stakeholders. The AAR shall display immediately and provide take-home feedback to the training audience. The intent is to allow lessons learned to be available to training audiences and incorporated in future training events outside of the ASALT system.

a. Allows for system updates/upgrades to maintain weapons concurrency and seamlessly integrate future weapons or requirements into the ASALT system as deemed by the Marine Corps and updated MCPs.

b. Has the capability to capture training utilization, to include detailed training usage data, such as number of shooters who utilized the system, individual training day / time data, and marksmanship data captured over time at the individual and collective level to support cost benefit analysis, simulator performance vs. live-fire performance.

1.5 Period of Performance.

The period of performance shall be for one (1) Base Year of 12 months and two option (2) 12-month option years. The projected Period of Performance is:

Base Year 1 June 2026 to 31 May 2027 Option Period One 1 June 2027 to 31 May 2028 Option Period Two 1 June 2028 to 31 May 2029

1.6 General Information.

1.6.1 Non-Personal Services.

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The Government will not assign tasks, nor prepare work schedules for individual contractor employees. The contractor shall manage its employees and guard against any actions that give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute, personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

1.6.2 Identification of Contractor Employees.

To provide a clear distinction between Government employees and contractor employees, all contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel.

They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.3 Business Relations.

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

1.6.3.1 Cooperation.

While it is not planned, there may be instances in which more than one Marine Corps contractor is required to work on the same base/location. In such instances, it is the expectation of the Government that each contractor extends basic professional courtesy and peaceable interaction.

Should an issue arise, the Government expects agreement to be reached without the assistance of the Government. If the contractors cannot resolve an issue, it is the responsibility of the prime contractor to promptly notify the Contracting Officer in writing and furnish recommendations for a solution. The contractor shall not be relieved of its obligations under this contract or be entitled to any other adjustment because of failure to promptly refer matters to the Contracting Officer or failure to implement Contracting Officer’s directions. The contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms or price because of a failure to resolve a disagreement with another contractor unless the contractor provides proof to the

Contracting Officer that the failure to resolve was not due to the contractor’s negligence, fault, failure to cooperate, or failure to perform its obligations in good faith.

Should Contracting Officer intervention be required, the Government reserves the right to terminate the contract for convenience at no cost to the Government.

1.6.3.2 Constructive Changes.

No modification, statement, or conduct of Government personnel who might visit the ASALT Government facility or in any other manner communicate with contractor personnel during the performance of this contract will constitute a change under the “Changes” clause of this contract. No understanding or agreement, contract modification, change order, or other matter deviating from or constituting an alteration or change of the terms of the contract will be effective or binding upon the Government unless formalized by contractual documents executed by the Contracting Officer.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in the contract, the said authority remains solely with the Contracting Officer. In the event that the contractor effects any change(s) at the direction of any person other than the Contracting Officer, these change(s) will be at the contractor’s expense. No adjustment will be made in the contract price or other contract terms and conditions, as the Contracting Officer did not approve consideration for the aforementioned unauthorized change. Further, should the unauthorized change be to the Government’s detriment, the contractor may be held financially responsible for its correction.

1.6.3.3 Responsibility in Sub-Contracting.

The contractor shall provide the technology processes, test procedures, data, drawings, and/or other information required to facilitate competition to the fullest extent feasible and ensure performance by selected subcontractors. The contractor shall be fully responsible for ensuring that all appropriate contractual provisions and clauses are passed down to its subcontractors, and that those provisions are enforced.

1.6.4 Quality Control.

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall describe their Quality Control Plan (QCP) as part of their Technical Proposal. Any changes made after contract award shall be provided to the Government Contracting Officer and COR within 5 working days for review and acceptance.

1.6.5 Quality Assurance.

The Government will create a Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Locations and Hours of Work.

1.6.6.1. Public Holidays.

Federal law (5 U.S.C. §6103) establishes the following public holidays, which will be recognized for this requirement. Notwithstanding, the contractor has a duty to provide scheduled training support services when and where required regardless of whether the training support falls on a holiday included in the list below. Although the below listing is current as of the time of solicitation release, the Government may, with or without notice, observe as a holiday any day subsequently designated as such by Federal Statute, Executive Order , or President’s Proclamation.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Da Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.6.2. Inclement Weather.

In the event of inclement weather, the contractor shall comply with the local installation’s Inclement Weather Policy. The contractor shall provide notice to the Contracting Officer and COR, as soon as is reasonably possible, when inclement weather conditions impact one or more of the places of performance provided for under the contract.

1.6.6.3. Federal Government Furlough.

If it appears likely that Government personnel will be furloughed, the contractor shall contact the Contracting Officer or the COR to receive direction. It is the Government's decision as to whether the contract price will be affected as a result of the furlough of Government employees and/or a government shutdown. In the event that furloughed Government employees and/or a Government shutdown affects the contract price, a negotiated settlement will be reached as deemed appropriate by the Contracting Officer.

Generally, the following situations apply:

(1) Contractor personnel that are able to continue contract performance (either on site or at a site other than their normal work location) shall continue to work, provided that there is sufficient funding on any order issued under the contract, and the contract price will not be adjusted.

(2) Contractor personnel that are not able to continue contract performance (either on site or at a site other than their normal work location) may be asked to stop work and the contract price may be adjusted.

Nothing in this section abrogates the rights and responsibilities of the parties relating to any ‘stop work’ or termination clause or provision included in other sections of this contract.

1.6.6.4 Hours of Operation.

The contractor shall provide ASALT system operations and support for military training and exercises, in a non-degraded state for each ASALT location and quantity identified in Table 1, for an average of 40-hours of training time per calendar week (M-F per location). The eight-hours per day will be conducted at the ASALT training facility (generally 0700 to 1600 LT). The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Training will vary according to the training requirements and objectives. There will be occasions where the contractor will perform less than or more than 40-hours of support in a calendar week, at one or more locations, based on the exercises scheduled. In those instances, the Firm Fixed Price (FFP) for support will not be reduced or increased. There may also be occasions, though infrequent, where support may be required for longer than eight-hours in a single continuous 24-hour period (including weekends and holidays). In those instances, the contractor shall support the complete exercise, and shall manage contractor’s employee schedules (i.e., to ensure complete exercise coverage). For these special cases, the Contracting Officer’s Representative (COR) will give the contractor 48-hours’ notice. Further, based on historical training demands, the Government anticipates that up to two training exercises per year at each location may require weekend support.

The Marine Corps uses the Range Facility Management Support System (RFMSS) program to schedule range and training area use and maintenance for all installations covered under this PWS.

All training will be scheduled utilizing the RFMSS. The contractor shall attain and maintain RFMSS access in order to view the system training schedule. The contractor can coordinate with unit representatives utilizing emails and cell phones. No DoD email account is required. If training cannot be supported, the contractor will notify the unit representative and COR. Notification must include information explaining why training could not be supported.

1.6.6.5. Short Notice Support.

Given the inherently dynamic schedules of the units and the personnel that receive training services provided, it is not possible to forecast schedules with absolute precision. Therefore, the contractor must be prepared to adjust previously coordinated schedules and, if necessary, reallocate resources to meet emerging, higher priority requirements. While the Government bears the responsibility of identifying and forecasting its requirements as far in advance as is practicable and communicating the same to the contractor, the contractor bears the responsibility of satisfying the performance objectives established by this PWS. The Government will strive to provide no less than 48-hours’ notice of new schedule additions.

1.6.7 Place of Performance.

The work to be performed under this contract will be performed at the locations shown in Table 1.

Therefore, satisfactory results across all contract performance objectives and standards are required without consideration to contract price adjustments.

1.6.8 Type of Contract.

The Government will award a performance-based services acquisition implemented through a Firm Fixed Price (FFP) contract. This is not a time-and-materials or labor-hours contract.

1.6.9 Security Requirements.

1.6.9.1 Marine Corps Enterprise Network (MCEN).

During the period of performance, the contractor has no requirement for Marine Corps Enterprise Network (MCEN) access.

1.6.9.2 Eligibility for Access to Classified Information.

The information provided to the contractor will be unclassified and/or Controlled Unclassified Information (CUI). The contractor is not required or expected to have a Facility Clearance and the contractor supporting this effort are not required to possess Personnel Clearance Levels. If the company has a Defense Information System for Security (DISS) account, the FSO is required to establish, populate, and own the DISS record of every contractor processed for and/or issued a CAC. Any contractor personnel requiring access to the U.S. Government CUI shall possess a completed background investigation (minimum of a T-1/NACI) for this Public Trust Position. Due to Insider Threat concerns, the company is requested to notify the MCSC AC/S G-2 Personnel Security Office (PERSEC Office) at 703-432-3952/3490/3374, within 24-hours of any adverse/derogatory information associated with the 13 Adjudicative Guidelines concerning any contractor performing on this contract, if they have been issued a CAC and/or a Building Badge.

In accordance with DODI 5200.48 - DOD Controlled Unclassified Information (CUI), all contractors supporting MARCORSYSCOM who receive, store, or generate CUI are required to take the DOD Mandatory CUI Training, available on the Security Awareness Hub at:

https://securityawareness.usalearning.gov/cui/index.html. Per DoDI 5200.48 and pursuant to contractual requirements, DOD contractors require initial CUI training and annual CUI refresher training. Additional MARCORSYSCOM specific CUI training and guidance can be attained by contacting the MARCORSYSCOM AC/S G-2 at (703) 432-3141/3140 or MCSC_ACSG2_SCMO@usmc.mil.

1.6.9.3 OPSEC Requirements.

While performing aboard NAVY/USMC sites, the contractor shall comply with the provisions of DoD Directive 5205.02E, "DoD Operations Security (OPSEC) Program," SECNAV 3070.2, CMDO 3070.1A, MCO 3070.2A, and the MARCORSYSCOMO P5510.2C Security Manual, at all other sites the contractor shall comply with the local command and/or program OPSEC plan".

Contractor personnel shall follow OPSEC concepts and principles in the conduct of this requirement to protect critical information, personnel, facilities, equipment, and operations from compromise. All contractors (including subcontractors) shall supplement their current security practices by requiring any personnel involved in executing this contract to complete OPSEC Awareness for Military Members, DOD Employees, and contractor training, available on the Security Awareness Hub at: https://securityawareness.usalearning.gov/opsec/index.htm.

mailto:MCSC_ACSG2_SCMO@usmc.mil https://securityawareness.usalearning.gov/opsec/index.htm

1.6.9.4 Defense Biometric Identification (DBID) card.

Certain contractors may require the issuance of a DBID card to gain access to Marine Corps bases/stations. The COR will identify and approve only those contractor employees performing on this contract that require a DBID card to perform their job function aboard the base. All contractor personnel accessing Marine Corps Bases must be in compliance with Access Control policy identified within MCSCO 5530.2A Access Control Order.

1.6.9.5 Physical Security.

The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.9.6 Key Control.

The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer and COR.

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer or COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

1.6.10 Post Award Conference/Periodic Progress Meetings.

The contractor agrees to attend the Post Award Conference (PAC) convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation

Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

The PAC shall be conducted within 10-calendar days of contract award, or as specified by the KO, and shall be held at the Program Manager Training Systems (PM TRASYS) facility in Orlando, FL, or such other location or means (i.e., teleconference, videoconference, etc.) as deemed suitable by the KO. The principal purpose of the PAC is for the contractor to brief the Government on the operating procedures, methodologies, and processes that will be used by the contractor to perform the specific requirements of the contract as outlined in the contractor’s proposal. The PAC will include a review of the contract’s terms, conditions, and specific requirements. During the PAC, the participants will review the applicable roles and responsibilities of the parties. The PAC will also present the parties with an opportunity to identify and resolve, any ambiguity with respect to the contract’s terms and conditions in order to promote a complete and mutual understanding and interpretation of the contract’s terms and conditions.

I. Entrance Criteria for the PAC:

- Government Acceptance of the PAC agenda and briefing materials

II. Agenda for the PAC (minimum requirements); additional topics for discussion can be proposed by the contractor with the CDRL B00A - Conference Agenda submission:

a. Introduction

b. Program Management Overview

c. Discussion and clarification of requirements

d. Services and supporting systems description and capabilities

e. Manning

f. Training approach

g. ASALT Scheduling/Range Facility Management Support System (RFMSS)

Procedures

h. Mobilization

i. Organizational and Consultant Conflicts of Interest

j. International Traffic in Arms Regulations (ITAR) Compliance – Export of

Defense Services

k. Measuring and Reporting Selected RAM data

l. System configuration management plan

m. System performance verification

n. Safety

(1) Safety Assessment

(a) Health Hazards Assessment

(b) Hazards of Electronic Radiation to Ordnance

(c) Hazards of Electronic Radiation to Personnel Eye Safe Lasers

o. Lithium batteries Environmental Compliance

p. Cybersecurity and ATO status

III. PAC Exit Criteria:

- Government acceptance of the PAC minutes

The contractor shall prepare a Conference Agenda for the PAC IAW CDRL B00A, Conference Minutes IAW CDRL B00B, and Briefing Materials IAW CDRL B00C.

STD: Timeliness.

AQL: 100 percent compliance with CDRL submission timelines.

CDRL B00A: DI‐ADMN‐81249B Conference Agenda

CDRL B00B: DI-ADMN-81250B Conference Minutes

CDRL B00C: DI- MGMT-81605 Briefing Material

1.6.11 Program Management Reviews.

The contractor shall conduct Program Management Reviews (PMRs) on a quarterly basis throughout the contract’s period of performance to assess program cost, schedule, performance, process implementation, risk, and status related to the execution of the contract. The initial PMR shall be conducted within 10-calendar days upon mobilization conclusion. The PMRs may be held in conjunction with other reviews and conferences to limit meeting proliferation and may be conducted via Video Teleconference (VTC) or teleconference, as agreed to by the parties, to reduce costs.

The contractor shall prepare agendas for the PMRs IAW CDRL B00A, minutes IAW CDRL B00B, and briefing materials IAW CDRL B00C. The data deliverables shall be generated and delivered to the Government IAW the specific performance requirements and CDRL requirements.

I. Entrance Criteria for the PMR:

a. Government approval and acceptance of the following CDRLs:

(1) CDRL B00A – Conference Agenda

(2) CDRL B00C – Briefing Materials

II. Agenda for the PMRs (minimum requirements):

a. Overview of major accomplishments last period

b. Training completed on schedule/behind schedule - previous period (prior 90 days)

c. Scheduled training - upcoming periods (30/60/90-day forecast)

d. System performance and RAM data

e. System configuration and performance verification

f. Marksmanship metrics

g. Human performance metrics, training effectiveness, and usage data

h. CDRL Submission/Status

i. Invoice Submissions/Status

j. Safety (including updates to safety assessment, health hazards, hazards of electronic radiation, eye safe lasers, lithium batteries)

k. Environmental compliance

(1) Risks/issues/opportunities discussion

(2) New/open incident/safety report(s) from previous period(s) with current status

III. Task order PMR Exit Criteria:

a. Government acceptance of the task order PMR Conference minutes (CDRL B00B:

DI-ADMN-81250B)

STD: Timeliness.

AQL: 90 percent compliance with CDRL submission timelines.

CDRL B00A: DI‐ADMN‐81249B Conference Agenda

CDRL B00B: DI-ADMN-81250B Conference Minutes

CDRL B00C: DI- MGMT-81605 Briefing Material

1.6.12 Working Group Meetings.

Since the ASALT contract incorporates contracted services in geographically dislocated locations to support customers with related but not identical missions, Government and contractor working group meetings may be conducted to review and discuss risks/issues (i.e., cost, schedule, performance), and provide a forum to promote and sustain the continuous interchange of ideas.

Working group meetings shall meet at a jointly agreed upon time and location. The working group meetings may be conducted via video teleconference (VTC) or teleconference upon agreement of the Government and contractor.

The contractor shall prepare conference minutes IAW CDRL B00B. The data deliverable shall be generated and delivered to the Government IAW the specific performance CDRL requirements.

CDRL B00B: DI-ADMN-81250B Conference Minutes

1.6.13 Contracting Officer Representative (COR).

The COR will be identified in the contract or by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; as approved by the Contracting Officer, issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notify both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.14 Contractor Personnel.

The contractor shall satisfy the requirements of this PWS employing and utilizing personnel with an appropriate combination of education, knowledge, skills, abilities and experience (if applicable). The contractor shall match the appropriate labor categories, and the labor hours required to meet all the work or tasks required to be performed under the contract.

1.6.14.1 Key Personnel – Program Management.

The contractor shall designate one of its employees as the primary Point of Contact (POC) who will be responsible for all program management activities at the contract level. The designated POC shall plan, organize, manage, schedule, implement, control, analyze, and report on all elements of contract performance. The designated POC shall be prepared to present and discuss the status of contract activities, requirements, and any issues with the Program Manager, Training Systems (PM TRASYS), Contracting Officer and COR. The designated POC shall also be responsible for assessing requirements changes and implementing approved changes, as authorized by the Contracting Officer. In the absence or prolonged non-availability of the designated POC, the contractor shall designate an alternate POC to serve in the designated POC’s place. The Program Manager, or alternate, shall be available between 8:00 a.m.ET to 4:30 p.m.

ET, Monday thru Friday, except Federal holidays or when the Government facilities are closed for administrative reasons and no ASALT training is scheduled.

The minimal qualifications for the Program Management Key Personnel are that each individual shall have demonstrated recent past experiences in managing an effort of similar complexity and have demonstrated familiarity with US military training exercises.

1.6.14.2 Key Personnel - Site Lead(s).

In addition, the contractor shall designate one of its employees at each supported ASALT location as the Site Lead. (Note: if a Government installation has more than one ASALT site, the contractor may have one Site Lead for the Installation, vice one site lead for each ASALT building location.

For example, if Camp Pendleton has two systems geographically separated aboard Camp Pendleton; one Site Lead may be assigned for Camp Pendleton). This individual shall have decision-making authority at the assigned site to effectively and rapidly respond to the site requirements. The Site Lead shall be the principal onsite POC between the contractor, PCO, COR and other local Government surveillance personnel (as assigned). It is the contractor’s discretion of the name of this key personnel billet, i.e. Site Lead or Site Manager; however, the contractor shall clearly define the individual(s) and the assigned duties and responsibilities.

1.6.15 Contractor Travel.

During the Period of Performance (PoP), the Government does not anticipate regular travel. The contractor can expect travel in order to visit new facility locations and in order to provide assessments of installation requirements. These locations are identified in Table 1 as projected dates for FY26 and FY27. The contractor can expect Government notification prior to the travel in order to coordinate any travel arrangements.

If travel, domestic or overseas, is required, the contractor is responsible for making all necessary arrangements for its personnel. These include but are not limited to medical examinations, immunizations, passports/visas, and security clearances.

The contractor shall prepare a report for all Government funded travel undertaken by the contractor in accordance with CDRL B002 - Trip Travel Report. The data deliverables shall be generated and delivered to the Government for reportable events in accordance with the specific performance requirements

CDRL B002: DI‐MISC‐81943 Trip/Travel Report

1.6.15.1 Area of Travel.

Travel and subsistence are not authorized for training events within a 50-mile radius of the designated places of performance and does not require COR approval.

Conversely, travel and subsistence are authorized for travel beyond a fifty-mile radius of the normal work location with PRIOR approval. All contractor travel shall be requested through the COR a minimum of 15 calendar days prior to the start date for travel. The contractor shall submit a travel Rough Order of Magnitude (ROM) request in support of each travel request beyond 50 miles. The ROM request for all travel shall be made via email to the COR. The COR must approve ALL travel prior to occurring. The Government will not reimburse the contractor for travel costs incurred beyond funding approved and obligated.

The contractor’s travel request to the COR shall include the following:

a. Traveler’s name.

b. Name of specific Government person requesting the travel.

c. Applicable PWS paragraph number.

d. Reason for travel.

e. Duration of travel.

f. Dates of travel.

g. Travel cost estimate.

h. Total travel funds expended to date.

i. Balance of authorized travel funding.

1.6.15.2 Per Diem.

The Government will reimburse the contractor for approved travel costs incurred by the contractor in performance of the contract in accordance with FAR Subpart 31.2. Travel required for tasks assigned under this contract will be governed in accordance with: Federal Travel Regulations, prescribed by the General Services Administration for travel in the conterminous United States, (hereinafter the FTR); Joint Travel Regulation, Volume 2, DoD Civilian Personnel, Appendix A, prescribed by the Department of Defense, for travel in Alaska, Hawaii, The Commonwealth of Puerto Rico, and territories and possessions of the United States (hereinafter JTR); and Standardized Regulations (Government Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem Allowances for Foreign Areas," prescribed by the Department of State, for travel in areas not covered in the FTR or JTR (hereinafter the SR).

Contractor employees authorized by the contractor to telework from a location that is either within, or beyond, their normal work location local commuting area will not be reimbursed for travel expenses for travel to the normal work location. Travel performed for personal convenience, in conjunction with personal recreation, or daily travel to and from work will not be reimbursed.

(1) For travel costs other than described in the preceding paragraph the contractor will be paid on the basis of actual costs incurred to the extent that such travel is necessary for the performance of services under the contract and is authorized in advance by the COR in writing.

(2) When transportation by privately owned conveyance is authorized, the contractor will be paid on a mileage basis not to exceed the applicable Government transportation rate as contained in the JTR. Distances traveled between points will be shown on invoices as listed in standard highway mileage guides. Reimbursement will not exceed the mileage shown in the standard highway mileage guides.

(3) The contractor agrees, in the performance of necessary travel, to use the lowest cost mode commensurate with the requirements of the mission as set forth in the contract and in accordance with good traffic management principles. When it is necessary to use air or rail travel, the contractor agrees to use coach, tourist class, or similar accommodations to the extent consistent with the successful and economical accomplishment of the mission for which the travel is being performed.

(4) The contractor’s invoices shall include receipts or other evidence substantiating actual costs incurred for authorized travel. In no event will such payments exceed the rates of common carriers.

(5) The contractor will not be paid for per diem for contractor personnel who reside in the metropolitan areas in which the tasks are being performed. Per Diem will not be paid on services performed within a fifty-mile radius of the contractor’s home office (e.g., teleworkers) or the contractor’s local office.

Per Diem will be paid to the contractor only to the extent that overnight stay is necessary and authorized under this contract. The authorized per diem rate will be the same as the prevailing per diem in the worksite locality. These rates will be based on rates contained in the JTR. The applicable rate is authorized at a flat seventy-five (75%) percent on the day of departure from contractor’s home or local office, and on the day of return. Reimbursement to the contractor for per diem will be limited to actual payments of per diem defined herein. The contractor shall provide actual payments of per diem defined herein. The contractor shall provide supporting documentation for per diem expenses, as defined herein, as evidence of actual payment.

1.6.15.3 Car Rental.

The contractor will be reimbursed for car rental, exclusive of mileage charges, upon approval by the COR, when the services are required to be performed beyond the normal commuting distance from their normal work location. Per the JTR, a second car will not be authorized unless there are more than four persons traveling.

1.6.15.4 Foreign Travel.

Foreign travel may be required during performance of this contract. The requirements for DoD contractor personnel travelling overseas are specified in the DoD Foreign Clearance Manual located at https://www.fcg.pentagon.mil/fcg.cfm. All contractor personnel travel to OCONUS locations will be in accordance with the DoD Foreign Clearance Manual to include country, theater and special area clearance requirements as applicable. In addition, contractor personnel required to travel to OCONUS locations shall meet all prescribed training requirements set forth in the then current edition of the DoD Foreign Clearance Manual.

Contractor personnel are not eligible for no‐fee passports even for DoD‐sponsored travel.

Contractor personnel will travel on the same fee passports as tourists. Contractor personnel shall obtain those passports from the Department of State at no cost to the US Government. Refer to Technical Exhibit 3 for additional information regarding foreign travel.

The contractor shall prepare a report for all Government funded travel undertaken by the contractor in accordance with (IAW) CDRL B002 Trip/Travel Report. The CDRL deliverables shall be generated and delivered to the Government for reportable events in accordance with the CDRL requirements.

1.6.16 Data Rights.

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17 Organizational Conflict of Interest.

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.