PWS_Armored Car Services .docx

PERFORMANCE WORK STATEMENT (PWS)

Specifications For Truck Shipment of Bureau of Engraving and Printing (BEP) Securities

PART 1 GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide truck shipments of BEP Securities. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The BEP, Office of Manufacturing Support (OSM), Warehouse & Materials Distribution Division (WMDD), is looking to enter into a Contract Agreement for armored truck services for the purpose of hauling security products between facilities; District Currency Facility (DCF) in Washington, DC and the Western Currency Facility (WCF) in Fort Worth, Texas. A Contract Agreement pursuant to these specifications will provide WMDD with a source for satisfying the shipping requirements of BEP security products for (DCF) and (WCF). Monthly services requirements may vary and will be based on production requirements.

1.1 Description of Services/Introduction: The contractor shall provide all personnel (with documented required security clearances, CDL licenses, and any other licenses needed), vehicles (which conform to all height and weight restrictions), equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non- personal services necessary to perform the armored truck services defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The BEP is a component of the Department of the Treasury that designs, engraves, and prints United States (U.S.) currency and other United States security products. Currency operations are conducted at both the Bureau’s DCF and the WCF. The BEP has a need for transportation delivery services of securities to various locations throughout the US.

1.3 Objectives: The BEP has a requirement for armored truck services for the purpose of hauling currency and security products between various locations in the Washington DC/Baltimore, MD. region, between the DCF in Washington, DC and the WCF in Fort Worth, Texas, as well as other locations within the lower 48 states. Service requirements may vary and may be based on production requirements. It is the policy of the BEP to establish, maintain, and promote the highest standards of security for the transportation of shipments of currency, securities, and mail for the BEP.

1.4 Scope: The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to provide the transporting of secure materials between designated locations specified in section 1.6.5.

1.5 Period of Performance: The period of performance for this Blanket Purchase Agreement (BPA) shall be for five (5) years from the date of award or when the maximum ceiling is reached, whichever comes first.

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedure for scheduling, conducting and documentation of inspection; discrepancy identification correction; corrective action procedures to include procedures addressing Government discovered non-conformances; procedure for root cause analysis to root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The contractor shall upon request provide to the Government their quality control documentation. The contractor shall submit their quality control plan within 30 days after contract award to the COR. After the acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.6.2 Quality Assurance: The government will assess the contractor's performance under this contract based on the Quality Assurance Surveillance Plan. This plan is a government-only document that focuses primarily on the steps the government must take to ensure that the contractor meets the requirements outlined in the contract.

1.6.3 Federal Government Holidays: The contractor is not required to perform services on holidays.

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute.

Any other day designated by Executive Order.

Any other day designated by Presidential Proclamation.

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 7 a.m. and 3 p.m., Monday through Friday, excluding Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closures, or similar Government-directed facility closings. The contractor must coordinate with the government regarding the hours of operation for the BEP Year-End Shutdown.

For contracts other than firm fixed price (FFP) agreements, the contractor will not be reimbursed for any time when the Government facility is closed for the aforementioned reasons. The contractor must always maintain an adequate workforce to ensure the uninterrupted performance of all tasks defined within this Performance Work Statement (PWS) when the Government facility is open.

When hiring personnel, the contractor should prioritize the stability and continuity of the workforce, as these factors are essential for successful operations.

1.6.5 Place of Performance: The service is to be provided at the following locations and occasionally other agencies as required:

Bureau of Engraving & Printing, Annex Building Loading Dock 14th & D Streets S.W.

Washington, DC 20228

Bureau of Engraving & Printing 9000 Blue Mound Road Fort Worth, TX 76131

Arkansas Passport Center 191 Office Park Dr.

Hot Springs, AR 71913

DHS Western Forms Center 5160 Richton Street Montclair, CA 91763

Tucson Passport Center 7333 E. Rosewood Street Tucson, AZ 85710

National Passport Center 201 Internal Drive Portsmouth, NH 03801

New Orleans Passport Agency 365 Canal Street, Suite 1300 New Orleans, LA 70130

Vermont Service Center 4 Lemnah Drive St Albans City, VT 05478

Eastern Forms Center 124 Leroy Road Williston, VT 05495

California Service Center 24000 Avila Road Laguna Niguel, CA 92677

1.6.6 Type of Contract: The government will finalize a Firm-Fixed-Price Blanket Purchase Agreement (FFP BPA). Individual BPA calls will be issued as services are needed.

1.6.7 Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must have a security clearance at the time of proposal submission and must maintain the level of security required for the life of the contract.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

1.6.7.2 Information Security: All information pertinent to BEP's Information Technology resources is highly sensitive and may not be released to third parties without the express, written consent of the agency (BEP). This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under provisions of the Privacy Act of 1974 (5 U.S.C 552a). All Contractor personnel shall be either United States-born, naturalized United States citizens or permanent residents. Permanent residents may not occupy positions at the high-risk level.

1.6.7.3 Contractor personnel shall not divulge, disclose or communicate in any manner, any information relating to the performance or involving the agency to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR immediately. Contractor personnel performing work under this contract shall be subjects of background investigations conducted by the Personnel Security Branch, Security Division, prior to start of work under this contract. Each Contractor employee performing under this contract must maintain the level of security required for the life of the contract or employment by the Contractor.

1.6.8 Special Qualifications: The Contractor shall ensure that every driver maintains a current/valid CDL and obtains training and certification annually. Contractor will provide proof of certification every twelve months.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to participate in any post-award conference organized by the contracting activity or the contract administration office, as outlined in Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, the Contracting Officer's Representative (COR), and other relevant government personnel may periodically meet with the Contractor to review their performance. During these meetings, the Contracting Officer will provide feedback on the government’s assessment of the Contractor’s performance, and the Contractor will communicate any issues or problems they are facing. Appropriate actions will be taken to address any outstanding issues. These meetings will be conducted at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR for this contract will be Daniel Zenker, 202-874-1312.

1.6.11 Key Personnel: The following personnel are recognized as key members of the government:

· Eric Petty, Materials Handler Supervisor, (202) 874-1149

· Pamela Daniels, Materials Handler, (202) 874-3683

· Cecil McDonald, Materials Handler, (202) 874-0744

The contractor shall appoint a contract manager who will be responsible for overseeing the performance of the work. The name of this individual, along with an alternate who will act on behalf of the contractor in the manager’s absence, must be submitted in writing to the contracting officer. The contract manager or alternate will have full authority to represent the contractor on all matters related to the daily operation of this contract. They must be available between 7:00 a.m. and 3:00 p.m., Monday through Friday, excluding Federal holidays or instances when the government facility is closed for administrative reasons.

Qualifications for all key personnel include access to and knowledge of the Bureau of Engraving and Printing (BEP) shipping and receiving processes.

1.6.12 Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be always worn when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes.

1.6.13 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.14 Removal of Contractor Personnel: It is understood that all personnel assigned by the Contractor for the performance of work hereunder shall be acceptable to the Government in terms of personal and professional conduct. The CO may require the removal of any Contractor personnel whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of national security. Any person in the Contractor's organization, or in a subcontractor’s organization, who is deemed by the CO to conflict with the interest of the Government, shall be immediately removed from this contract. The reason for removal must be documented in writing by the CO or the Security Division through the CO. Any security violations, denials or revocation of a security clearance may be construed as grounds for immediate removal from the premises and the contract. Once written notification is received, such employees must be removed immediately upon notification.

1.6.15 Organizational Conflicts of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 Environmental, Health, and Safety: The Contractor shall comply with all safety practices as may be deemed necessary by the Environmental, Health and Safety Branch (EHSB) to ensure the safety and health of Contractor employees and BEP employees. The Contractor shall take any other precautions necessary to protect everyone against injury at the worksite and shall be held responsible for all damage to people and property that occurs as a result of the Contractor's fault or negligence in performing the contract work. The Contractor shall obey, abide by and comply with all federal, state and local environmental, health and safety regulations, as applicable to the work performed and the location of the work. The Contractor shall be responsible for satisfactory standards of employee competency, conduct and integrity and shall be responsible for taking such disciplinary action with respect to his/her employees as necessary.

1.6.17 Initial Staffing Plan: Contractors shall submit an initial staffing plan with the quote. Material changes to labor categories, employer mix, or level of effort must be coordinated with the CO and documented.

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACT SPECIALIST. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

2.1.7 Government-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide Personnel for loading and unloading of the contractor’s vehicle at both destinations, identifying all materials prior to transport and when applicable provide a Material Safety Data (MSDS) or SDS sheet to the driver.

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: The Government will provide a forklift with operator to unload shipments.

3.5 Materials: The Government will provide straps, skids and as needed wheel choks for the use of the driver as a safety and prevention measure to secure and stabilize the tractor/trailer at the loading dock, when a bay equipped with a dok-lok is not available.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The contractor shall possess and maintain a BEP facility clearance

4.3 Materials: The Contractor shall provide all materials required to perform work under this contract.

4.4 Equipment: The Contractor shall provide all equipment required to perform work under this contract.

PART 5 SPECIFIC TASKS

5. Specific Tasks: The carrier (contractor) shall provide all personnel (with documented required security clearances, CDL licenses, and any other licenses needed), vehicles (which conform to all height and weight restrictions), tools, materials, supervision, maintenance and other items and services necessary to perform armored truck services for both BEP facilities. Shipments shall start or end at the loading dock of the DCF located at D Street, between 13th & 14th Streets, SW Washington, DC 20228 or the loading dock of the WCF facility located at 9000 Blue Mound Road, Fort Worth, Texas 76131. All deliveries shall be made within 24 hours from pickup. All work in the specification shall be performed to the standards outlined in the contract applicable to local, state and federal regulations.

To ensure the integrity of the shipment while in transit, an approved serial number seal will be affixed to each container compartment door. Immediately upon completion of loading at the point of origin, the container compartment of the vehicle will be secured with a seal-numbered seal(s) and/or locking device. This seal and/or locking device will only be removed by a BEP Representative at point of destination. This seal and/or locking device and key control procedure must be approved by the BEP Office of Security and will incorporate feature(s) to secure the container compartment doors. Guidelines for opening a sealed container, while in transit, will be provided upon award. The serial number of the seal affixed to each door will be recorded and provided to the BEP. All recorded seal serial numbers will accompany the shipment and be provided upon arrival at the final destination. The method for ensuring integrity of the record of the recorded seal numbers will be developed by the carrier and will be subject to prior approval by the BEP Office of Security.

Armed personnel must be trained, proficient, and licensed in the use of weapons. Weapons may be supplied by the employee or the employer. Armed carrier/escort personnel, while performing these contractual duties, will be armed with at least a 12-gauge shotgun mounted in the vehicle and a .38 caliber or 9mm sidearm, furnished by the carrier. It is the responsibility of the carrier/escort to periodically train armed employees performing these duties in the use of issued weapons, with emphasis on safety or ensure that employees obtained said training elsewhere. The carrier/escort will publish guidelines for the use of weapons during the performance of these contractual duties and ensure that each armed employee performing these duties is familiar with the guidelines. The carrier/escort shall obtain or ensure that the necessary authority or permits for each armed employee is obtained as required.

5.1 Vehicle Type and Size: The loading dock at the DCF has specific restrictions for truck sizes. Trucks must have a maximum height of 12 feet 6 inches from the ground to the top of the trailer and a maximum length of 40 feet. A 42-foot truck with a short tractor may be used as an alternative to meet the 40-foot length requirement. However, BEP will not be liable for any trucks that exceed these size limits.

Vehicles must be equipped with dual tandem axles and adjustable rear wheels, and they should be capable of carrying a full load weighing between 43,500 and 44,000 pounds. Each pallet may weigh between 1,500 and 4,000 pounds.

The contractor is responsible for ensuring that their vehicle is ready for service by 7 a.m. (local time) each day. Furthermore, no defective or malfunctioning equipment should be sent to a BEP facility. The contractor must take full responsibility for vehicle maintenance, upkeep, repairs, fueling, and all other servicing needs.

5.2 Availability: The contractor shall provide armored truck services within one (1) to two (2) days of the initial request.

5.3 Transporting: Armored truck services will be used exclusively for transporting BEP’s security products between the DCF and WCF. During transportation, each vehicle will be staffed by two armed guards/drivers. At all times during necessary fuel or rest stops, one alert guard/driver will remain inside the vehicle's cab. The vehicles will be dedicated solely to transporting BEP property, providing direct door-to-door service with minimal downtime in transit, and ensuring a 24-hour delivery time.

The personnel receiving the shipment will, except in emergencies, be the same individuals who deliver it. Each armored vehicle will consist of high-quality equipment that meets or surpasses state and federal vehicle requirements. The cab of the vehicle must provide Level II protection as specified by Underwriters Laboratories standards for safety (UL-752, ULI Ballistic Rating for High Power Small Arms).

Each armored vehicle will be equipped with a radio-telephone or similar communication system sufficient to summon assistance in emergencies and to provide location reports as necessary.

All trailers or cargo compartments must be clean, sound, and high-quality equipment of adequate size to accommodate and protect the shipment. The cargo compartment must be weatherproof to prevent damage to the contents, with moisture control being particularly critical. Trailers or cargo compartments must not have side doors and must be equipped with a usable spare tire.

Additionally, each armored vehicle must be equipped with appropriate eye and respiratory protection to mitigate the effects of biochemical agents. It is the responsibility of the carrier/escort to supply this equipment, train their personnel in its use, and maintain the masks in serviceable condition.

Each armored vehicle will also be equipped with operational portable fire extinguishers, preferably of the ABC type, with a minimum capacity of 5 pounds or greater. The transporting crew or escort will make every reasonable effort to extinguish or control a fire while awaiting the arrival of the fire department, taking care to avoid endangering themselves.

5.4 Delays, Accidents, and Breakdowns:

In the occurrence of any extraordinary delays, accidents, or breakdowns, the BEP will not be responsible for any additional costs accrued. In the occurrence of:

Delays: The contractor shall ensure immediate notification to the COR or warehouse management whenever it is determined that there will be an arrival delay of the driver and truck that haul supplies. This call must be made no later than one (1) hour prior to the driver’s normal reporting time at the warehouse.

Accidents and breakdowns: The contractor shall ensure notification to the COR and warehouse management within thirty (30) minutes of the incident when there is a traffic accident or other delaying occurrence during the transportation of BEP materials. In the event of an equipment/vehicle breakdown the contractor shall ensure that a suitable replacement vehicle is provided to the BEP within an agreeable time between both parties. The guards/drivers will always remain with the vehicle to ensure safe transport of BEP materials.

5.5 Confidentiality: The carrier must maintain the confidentiality of all information related to shipments, routes, and schedules. Equipment used in support of this contract must be labeled to identify its contents or its connection to the Bureau of Engraving and Printing (BEP), the U.S. Department of the Treasury, or the United States Government. All markings should only include the minimum necessary information as required by applicable federal or state regulations or laws.

5.6 Liability: The contractor shall ensure all appropriate insurance coverage and shall assume liability for all BEP items while transporting.

5.7 Invoice: The contractor shall provide an invoice at the end of each service month. Against each corresponding order.

5.8 Delivery Schedules: The carrier will provide a monthly schedule of deliveries to BEP. These reports will provide the number of trips made per week and month as well as the beginning and ending points. These reports will be verified by the COR or below authorized contacts.

5.9

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Including but not limited to:

6.1.1 75W-08.0-02 EHS Requirements for Construction and Services Contractors (WCF)

6.1.2 75D-07.0-04 EHS Contractor Requirements (DCF)

6.2 The contractor must abide by the following DCF policy: 75D-04.0-15 Loading Dock, which will be supplied.

PART 7

WORKFORCE TRANSPARENCY DELIVERABLES

7. Acquisition Procedures Update (APU) No. 26-01, Mandatory Staffing Plan and Monthly Contractor Workforce reporting deliverables for all solicitations and awards set aside under any small business socioeconomic program authorized by the Federal Acquisition Regulation (FAR) Part 19.

The APU establishes Department-wide policy requiring contracting officers to include two contractor workforce transparency deliverables— (1) an initial staffing plan and (2) a post‑award monthly workforce report—in every solicitation, contract and ordering vehicle for services acquired through a set-aside program.

Post‑Award Monthly Workforce Report (Recurring Deliverable). Contractors shall submit the workforce report using the template at Attachment 2 with each invoice submitted (TECHNICAL EXHIBIT 1).

Monthly Prime Contractor Certification. Contractors shall include with each monthly workforce report a certificate signed by an authorized company officer affirming that, based on current performance data, the small business prime and its similarly situated subcontractors collectively performed at least 51 percent of the total contract cost for personnel during the reporting period. This information shall be used by the CO to verify compliance throughout performance.

(a) Protection of PII and Use of Unique Identifier. The monthly report adds limited personally identifiable information (PII) fields (last name, first name, employer name) solely for workforce accountability and access management. To uniquely identify individuals without collecting Social Security Numbers (SSNs), the report shall use a unique identifier to represent the Personal Identity Verification (PIV) card identifier or agency-assigned equivalent. Contractors shall safeguard all PII consistent with agency policy and OMB requirements; encrypt report files at rest and in transit; mark them “CUI//SP-PRVCY;” and limit distribution to the CO, Contracting Officer’s Representative (COR), and designated security and human resource officials.

(b) Timing of Deliverables. COs shall insert the following templates into the solicitation/contract: the monthly workforce report template (Attachment 2) is required post award monthly with each invoice submitted through the life of the contract/order. (Noncompliance with FAR 52.219-14 and addressed through corrective action or contract administration remedies).

(c) Attachments Incorporation by Reference. COs shall incorporate Attachments 1 and 2 by reference in Section J (or equivalent) and reference them in Section F (or equivalent) for delivery schedule.

(d) Additional Information. PRIVACY & SECURITY CONTROLS: Contractors shall limit the monthly report to the fields specified above; do not include SSNs, dates of birth, home addresses, or other unnecessary PII. Reports containing PII must be encrypted, access controlled, and transmitted via approved secure channels. Mark files “CUI//SP-PRVCY.” Limit distribution of files with PII to the Chief Operating Officer, Chief Financial Officer, CO, COR, and designated security and human resources officials. Any suspected or confirmed breach must be reported immediately to the CO and agency privacy/security officials in accordance with OMB Memorandum M 17 12 and bureau procedures.

PART 8 – ATTACHMENT/TECHNICAL EXHIBIT LISING

TECHNICAL EXHIBIT 1 - MONTHLY WORKFORCE REPORT (POST‑AWARD CONTRACT DELIVERABLE)

TECHNICAL EXHIBIT 2 - PERFORMANCE REQUIREMENTS SUMMARY

The Contractor tasks requirements summarizes the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success.

TECHNICAL EXHIBIT 3 – DELIVERABLES

This Technical exhibit lists any reports or documentation that is required as deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.

Deliverable

Frequency

# of Copies

Medium/Format

Submit to

Quality Control Plan IAW PWS Para 1.6.1

PDF/ MS Word/Email Microsoft Word 2003 (or higher) format

CO

COR

Monthly invoices IAW PWS Para 5.7

CDL and other applicable licenses IAW PWS Para 1.1/1.6.8

COR

Delivery Schedules IAW PWS Para 5.8

Location Reports IAW PWS Para 5.3/5.4 In the case of an emergency and provide location reports as deemed appropriate.

N/A

Telephone Key Pers.

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