PWS and PRS Lodging.pdf

Ver. June 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

Lodging Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Lodging Services, as defined in this PWS.

1.2 Background: The 185th Air Refueling Wing requires lodging services for inactive duty training.

1.3 Period of Performance (PoP): The Period of Performance shall be five years.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services for blanket purchase agreement (BPA) calls made during the five year ordering period. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. The lodging location shall be located within a 15 mile driving radius of the 185th Air Refueling Wing, 2920 Headquarters Ave, Sioux City, IA 51111.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall perform services on these days if a BPA call is made for those dates:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Reserved

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office.

The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved.

1.4.5.2 Reserved.

1.4.5.3 Reserved.

1.4.5.4 Reserved.

1.4.5.5 Communications Security/Information Technology

(COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all

Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Reserved.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved.

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons.

Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved.

1.4.13 Reserved.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO.

In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AQL Acceptable Quality Level AT/OPSEC Antiterrorism/Operational Security BPA Blanket Purchase Agreement CFP/M/E Contractor Furnished Property, Materials, and Equipment CM Contract Manager COMSEC Communications Security COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation FDA Food and Drug Administration FPCON Force Protection Condition GFP/M/E/S Government Furnished Property/Material/Equipment/Services HAF Headquarters Air Force IT Information Technology KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 THERE IS NO GFP, GFM, GFE, OR GFS PROVIDED FOR THIS SERVICE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government- Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Provide double occupancy rooms containing two beds. Rooms that have a couch that converts into a bed shall not be considered as a bed.

5.1.1 Hotel shall meet all local and State public health standards and regulations.

Rooms shall be free of Insects, rodents, and other pests. Hotel shall provide current pest management contract information along with the latest report.

Rooms shall be properly sanitized with clean linen, and free of dirt, debris, and mold. Rooms shall be cleaned daily OR cleaned based on the current local or state COVID-19 regulations.

5.1.1.1 Government personnel who report pests or unclean rooms or linens shall be immediately moved to another room.

5.1.1.2 In the event a room is infected by insects, rodents or other pests, the hotel shall follow local and state guidance on proper quarantine and treatment of affected rooms and guest’s belongings. Hotel shall provide proof of room treatment from a licensed pest management company before the hotel will be used again.

5.1.2 All hotel rooms shall have functional hot water. All equipment and furniture provided in room shall be functional and in safe working order. Rooms shall be provided with temperature controlled heating and air conditioning system.

Rooms shall have at least one fridge and one coffee machine. A telephone in good working order with free local access shall be provided in each room. Wi-Fi shall be available for guests to use or purchase. Luggage stands shall be available for each guest in the room or at the front desk upon request. A microwave shall be available on the premise for guest use. The facility shall have designated quiet hours.

5.1.3 All facilities and courtesies customarily extended to occupants without charge (i.e. pools, lounges, parking areas, etc.) shall also be made available without additional charge to the Government

5.2 The Contractor shall comply with the following Safety and Security Requirements:

5.2.1 Rooms provided to the Government shall have the following:

5.2.1.1 The guest rooms shall be secured and access limited to occupants, cleaning staff, and management in case of emergencies.

5.2.1.2 All entrance doors to guest rooms shall have interior security locks, either deadbolt or double locking locks, and an entrance peep hole preferably with an interior cover. If the guest room has sliding glass or French doors they shall be equipped with an effective locking device.

Members are not permitted to stay in ground floor rooms with exterior doors.

5.2.2 Hotel shall ensure no information is released about military members or disclosure that military members are staying there.

5.2.3 Common Access Cards found shall be kept at front desk and returned to respective 185th personnel

5.2.4 All doors for main building entrances shall have controlled secured access.

5.2.5 Each parking lot shall be equipped with enough lighting and cameras for the safety of members and their belongings. Parking shall be within safe walking distance to the hotel.

5.2.6 The contractor shall comply with all local, state, and federal fire safety regulations/laws.

5.3.6.1 The contractor shall ensure there is a fully operational fire sprinkler system installed in compliance with the local applicable fire codes.

5.3.6.2 The contractor shall ensure there is a fully operational fire alarm system to include smoke detection and manual pull stations.

5.2.7 A snow and ice removal plan shall be in place for parking lots and walkways.

5.3 In the event the facilities fail to meet the standards outlined in the PWS, the Government reserves the rights to suspend billeting Government personnel until the deficiencies have been corrected. The Government shall not be charged for any reservations cancelled due to suspended billeting caused by deficiencies. Notification of deficiencies and suspension will be provided in writing by the contracting officer.

5.3.1 An attempt to remedy complaints at the lowest possible level will be made prior to reporting it to the Government POCs. In the event the complaint represents unsatisfactory performance under the specifications of the performance work statement, the contracting officer will notify the contractor in writing the corrections needing to occur and the time frame they are allowed to get it corrected (depending on the severity of the deficiency). The Government reserves the right to perform immediate inspections for complaints received by Government personnel

5.4 Contractor shall require each 185ARW member to show military ID upon check-in, and compare the name on the ID to the rooming list provided by the authorized ordering officer. Contractor shall not rely on wear of military uniform as an indicator of military status or authorization to receive lodging under the BPA. Contractor shall ensure that no individuals check in without previous reservations made by persons listed on the authorized representative letter. Contractor shall be responsible for collecting payment from any individuals that check in without a reservation made by persons listed on the authorized representative letter.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Mandatory or Advisory

Website

Federal Acquisition Regulation Mandatory https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement

Mandatory http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

Iowa Inspections and Appeals Chapter 37

Mandatory https://www.legis.iowa.gov/docs/iac/chapter/10-07-

2020.481.37.pdf

FDA Food code dated 2017 Mandatory https://www.fda.gov/food/fda-food-code/food-code-

Iowa Administrative Code Chapter 481-30: Food and Consumer Safety

Mandatory https://www.legis.iowa.gov/docs/ACO/chapter/481.3 0.pdf

Iowa Administrative Code Chapter 481-31: Food Establishment

Inspection

Mandatory https://www.legis.iowa.gov/docs/iac/chapter/481.31.

pdf

AFI 48-117 Public Facility Sanitation Mandatory https://static.e-publishing.af.mil/production/1/af_sg/publication/afi48

-117/afi48-117.pdf

All Local Applicable Fire Codes Mandatory Based on location of hotel https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars https://www.legis.iowa.gov/docs/iac/chapter/10-07-2020.481.37.pdf https://www.legis.iowa.gov/docs/iac/chapter/10-07-2020.481.37.pdf https://www.fda.gov/food/fda-food-code/food-code-2017 https://www.fda.gov/food/fda-food-code/food-code-2017 https://www.legis.iowa.gov/docs/ACO/chapter/481.30.pdf https://www.legis.iowa.gov/docs/ACO/chapter/481.30.pdf https://www.legis.iowa.gov/docs/iac/chapter/481.31.pdf https://www.legis.iowa.gov/docs/iac/chapter/481.31.pdf https://static.e-publishing.af.mil/production/1/af_sg/publication/afi48-117/afi48-117.pdf https://static.e-publishing.af.mil/production/1/af_sg/publication/afi48-117/afi48-117.pdf https://static.e-publishing.af.mil/production/1/af_sg/publication/afi48-117/afi48-117.pdf

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.2.6 Fire Safety Regulations Compliance

The contractor shall ensure there is a fully operational fire sprinkler system installed in compliance with the local applicable fire codes. The contractor shall ensure there is a fully operational fire alarm system to include smoke detection and manual pull stations.

Meets local, state, and federal fire safety regulations/laws.

Local/State compliance inspection report / KO

5.1.1 Room

Cleanliness

Rooms shall be free of Insects, rodents, and other pests. Hotel shall provide current pest management contract information along with the latest report. Rooms shall be properly sanitized with clean linen, and free of dirt, debris, and mold. Rooms shall be cleaned daily OR cleaned based on the current local or state COVID-19 regulations.

Meets local and state health codes

Local/State Health Inspection Report / KO

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

5.1.1 Pest

Management contract and report

At time of quote 1 Digital KO

5.1.1.2 Pest

Management

Treatment

Within 3 business days of treatment if pest incident occurs

1 Digital KO