PWS AMXS Hangar Fan Maintenance (Draft).pdf

PERFORMANCE WORK STATEMENT (PWS)

FY26 AMXS Hangar Fan Maintenance

BEALE AFB, CA

April 2026

1.0 SCOPE

1.1 Background

The 9th Aircraft Maintenance Squadron (9 AMXS) requires a service contract for the annual preventative maintenance of twenty (20) Big Ass Fans and a one-time guy wire installation on four (4) of those fans to maintain operational readiness within Beale AFB's aircraft hangars.

Effective air circulation in flight line facilities is critical for personnel safety, aircraft performance, and overall mission success. Since installation five years ago, the fans have not been serviced, increasing the risk of mechanical failure. An inoperable fan system poses a significant threat to both personnel (heat-related injuries) and sensitive aircraft components. This contract proactively maintains the integrity and safety of these vital hangar environments and mitigates the risks associated with equipment failure.

1.2 Scope of Work

This PWS defines the requirements for a non-personal services contract to provide comprehensive maintenance, repair, and installation at Beale AFB. The contractor shall provide all supervision, labor, tools, materials, parts, and equipment (including all necessary lift equipment) to perform annual preventative maintenance, diagnostics, and optional repairs for twenty (20) fans located across five (5) buildings.

2.0 APPLICABLE DOCUMENTS

The contractor shall comply with the most recent versions of the following documents and standards in the performance of this contract:

Document / Standard Description OEM Manuals Original Equipment Manufacturer Maintenance and Safety

Manuals NEC Standards National Electrical Code Standards AFOSH Standards Air Force Occupational Safety and Health Standards NFPA Standards National Fire Protection Association Standards UFC & ETL Unified Facilities Criteria and applicable ETL fire safety standards

3.0 ACRONYMS AND DEFINITIONS

3.1 Acronyms

AFB Air Force Base AQL Acceptable Quality Level COR Contracting Officer’s Representative EAL Entry Access List FMC Fully Mission Capable OEM Original Equipment Manufacturer PM Preventative Maintenance SO Service Order VFD Variable Frequency Drive

3.2 Definitions

Term Definition Fully Mission Capable (FMC) A status where the equipment is safe to operate and performs all functions to OEM design specifications without active faults or safety hazards.

Performance Objective The required end-state or outcome the contractor shall achieve.

4.0 PERFORMANCE REQUIREMENTS

4.1 Annual Preventative Maintenance (PM)

The contractor shall perform annual PM on all twenty (20) fans to ensure they remain in a Fully Mission Capable (FMC) status. The contractor shall execute the required PM event no earlier than four (4) months and no later than seven (7) months into the period of performance. The contractor shall coordinate the specific PM visit date with the Mission Partner at least fourteen

(14) calendar days in advance of the scheduled event. The contractor shall achieve the following outcomes:

Component Category Performance Objective / Required Outcome Airfoils & Hub Assembly The assembly shall be free of structural damage, defects, and material fatigue, maintaining structural integrity in accordance with OEM tolerances.

Mounting & Hardware All mounting systems, hardware, safety cables, and guy wires shall be fully secured, properly tensioned, plumb, and leveled to safely support maximum operational loads per OEM specifications.

Fluid & Lubrication Systems All applicable fluid systems shall be maintained at OEM-specified levels with zero active leakage.

Structural & Support Elements The entire fan structure, including welds and supplemental steel supports, shall be free of performance-degrading corrosion, pitting, flaking, or physical damage.

Electrical & Control Systems The electrical connections, raceways, and Variable Frequency Drives (VFD) shall operate free of faults, with correct fuse sizing and OEM-mandated Hz configurations maintained.

4.2 One-Time Guy Wire Installation

The contractor shall install new guy wires on four (4) total fans to meet OEM structural safety specifications. The work shall be performed as follows:

Location Requirement Building 1068 The contractor shall install new guy wires on two (2) fans. (Note: Existing

Fan SN VNO1210393312 is excluded from this requirement as it is already equipped).

Building 1045 The contractor shall install new guy wires on two (2) fans. (Note: Existing Fan SN VNO1210393319 is excluded from this requirement as it is already equipped).

4.3 Fan Locations and Work Phasing

The contractor shall coordinate all work with the Government to minimize mission impact. The contractor shall manage the maintenance schedule such that no more than one (1) building's fan system is rendered non-operational at any given time, allowing for the repositioning of aircraft.

The twenty (20) fans are located as follows:

Building Number Quantity of Fans Building 11200 8 Fans Building 1068 3 Fans Building 1067 3 Fans Building 1045 3 Fans Building 1044 3 Fans

4.4 Diagnostic and Repair Services

4.4.1 Diagnostics: The contractor shall conduct a diagnostic evaluation of any fan exhibiting failure to determine the root cause. The outcome of the evaluation shall be an actionable report identifying the specific failure and the required parts/labor for restoration.

4.4.2 Repairs and Service Orders (SO): If the diagnostic evaluation reveals that repairs are required, the contractor shall not automatically proceed. Instead, the contractor shall submit a formal Service Order (SO) proposal to the COR and Contracting Officer (CO) for evaluation.

The SO proposal must include:

• A detailed description of the root cause and required fix.

• An itemized list of required parts, materials, and estimated delivery times.

• The estimated labor hours required to complete the repair.

• The total proposed cost.

4.4.3 Material Cost Justification: To ensure fair and reasonable pricing on reimbursable parts, the contractor shall provide a minimum of two (2) competitive vendor quotes to justify part costs exceeding $3,000. If competitive quotes cannot be obtained (e.g., proprietary parts), the contractor shall provide historical pricing data from two previous similar repairs to substantiate price reasonableness.

4.4.4 Authorization: The contractor shall not commence repair work or procure repair parts until the CO provides written authorization of the SO. Upon authorization, the contractor shall execute the repair to restore the fan(s) to FMC status and conduct operational testing upon completion.

4.5 Warranty Coordination

All new fan components and parts shall be covered by a manufacturer's warranty for a minimum of one (1) year. The contractor shall coordinate all warranty claims. For any fans or components under existing warranty, the contractor shall ensure repairs do not void existing warranties and shall not perform any work that could invalidate a warranty without prior written authorization from the Contracting Officer.

5.0 SERVICES SUMMARY

The Service Summary (SS) outlines the minimum standards with delivery method and promotes continuous improvements in contractor performance.

Performance Objective

PWS

Paragraph

Performance Standard

Acceptable Quality Level

(AQL)

Surveillance Method

PM Completion 4.1 Fans restored to FMC status per OEM specs

100% of fans FMC post-PM

COR Inspection / Report Review

Guy Wire Installation

4.2 Secured to OEM

structural safety specs

100% compliance

100% COR

physical inspection

Repair Success 4.4.4 Fan restored to full operational capability

95% of repairs successful on 1st attempt

Operational verification testing

6.0 DELIVERABLES

The contractor shall provide the following deliverables. Acceptance of final documents is subject to Government approval. All deliverables shall be submitted via email to the Government Contracting Officer (CO).

Deliverable Name

PWS

Reference

Frequency Format Due Date

Annual Maintenance Report

4.1 Annually

per fan

PDF Within 5 business days of building completion

Diagnostic Report 4.4.1 As required PDF (with Photos)

Within 3 business days of evaluation

Service Order (SO) Proposal

4.4.2 As required PDF / Word Within 3 days of

diagnostic completion

7.0 GENERAL INFORMATION

7.1 Period of Performance

The period of performance shall be one (1) Base Year and four (4) Option Years.

7.2 Location and Hours of Work

Services shall be performed at Beale AFB, California 95903. Normal duty hours are Monday through Friday, 0730 to 1500. Work shall not be scheduled on 9 RW/ACC Family Days or the following Federal Holidays:

Federal Holiday Date / Observed New Year's Day 1 January MLK Jr. Birthday Third Monday of January President's Day Third Monday of February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

7.3 Facility Coordination

The contractor shall coordinate work and access to the buildings with the facility manager for a minimum of ten (10) business days prior to the start of work.

7.4 Entry and Security

All contractor and/or sub-contractor vehicles shall enter the base via Wheatland Gate and are subject to inspection. Personnel shall obtain base passes or be listed on the Entry Access List (EAL). The EAL request shall be submitted to the Government ten (10) days prior to needing access. All personnel employed by the contractor and/or sub-contractor in the performance of this contract shall abide by all security instructions and directives of Beale AFB. The Government will provide a member of 9 AMXS to escort all contractors while on the flightline.

7.5 Contractor Identification

To prevent inherently governmental function overlap, contractor personnel shall clearly identify themselves as contractors when attending meetings, answering government phones, and interacting with military personnel. All contractor-produced reports and emails shall be clearly marked with contractor status in the signature block.

7.6 Non-Personal Services

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The contractor shall designate an on-site lead to provide direct supervision of their workforce.