PWS Alaska Tire Disposal.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

ALASKA

TIRE RECYCLING/DISPOSAL

TABLE OF CONTENTS

1. INTRODUCTION

2. PERIOD OF PERFORMANCE

3. TASKS TO BE PERFORMED

4. PLACE OF PERFORMANCE

5. FEDERAL HOLIDAYS

6. SAFETY & SECURITY

7. U.S. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (GFP/M/E/S)

8. CONTRACTOR FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (CFP/M/E/S)

9. ACCEPTABLE PERFORMANCE LEVELS (APLs)

10. SPILL RESPONSIBILITY

11. DLA DS ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

12. INVOICING INFORMATION

13. POINT OF CONTACT

14. CONTRACT MINIMUM AND MAXIMUM

1. INTRODUCTION:

a. The Defense Logistics Agency Disposition Services (DLA DS) is a Major Subordinate Command (MSC) of the Defense Logistics Agency (DLA) with the responsibility of disposing and reutilizing Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is in Battle Creek, Michigan.

b. DLA DS Anchorage, Alaska requires the pick-up, removal and recycling/disposal of scrap rubber tires consisting of, but not limited to, ground vehicle, industrial equipment, aircraft, steel belted, and bias ply. Some tires may be mounted on rim/wheel assemblies.

c. The quantities listed in the price schedule are estimated net weights. The United States Government (USG) does not guarantee the weights listed will be the actual quantity by weight issued under this contract. The Contractor will be paid based upon actual weight removed, mutilated, and recycled under each Task Order (TO).

d. The material will be located at DLA DS Anchorage 12745 Davis Highway, Anchorage, AK 99506 and will be identified on an associated Task Order (TO) as needed. If pick-up locations should change throughout the life of this contract, updates will be provided to the Contractor by the Contracting Officer (KO). The Contractor shall have 60 business days to comply with the updated location.

e. During the duration of this tire recycling/disposal contract, the USG may require that only recycling (e.g., possible “Zero Landfill” initiatives) may be implemented. If so, the parties will address via bilateral modification, as applicable, if not already strictly recycling.

f. For all TOs issued, no scrap tires can be refused by the Contractor based on the condition of the tires and any levels of wear and damage are possible given their usage by the U.S. Military.

g. Performance under any contract resulting from this solicitation must follow all local, state, and federal laws and regulations. Accordingly, it is the responsibility of the offeror to ensure that all such laws and regulations are considered in the preparation of its proposal. Such consideration should include not only relevant laws and regulations currently in effect, but also revisions thereto for which public notice has been given that may reasonably be anticipated to be effective during the life of the contract.

h. All references to Contractor throughout this PWS shall include all Subcontractor personnel that may be hired by the Contractor.

2. PERIOD OF PERFORMANCE:

a. The performance period shall consist of one (1) 12-month base period from the date of contract award and contains four (4) 12-month option periods which may be exercised at the sole discretion of the USG.

b. All work associated with this PWS shall be performed during normal duty hours, typically 8:00 a.m. to 2:00 p.m., for the respective locations and will be coordinated by the Contracting Officer’s Representative (COR).

3. TASKS TO BE PERFORMED:

The Contractor shall:

a. Provide all labor, service, and items necessary for the recycling/disposal of all used/scrap tires IAW local, state, and federal laws and regulations, and the terms and conditions of this contract.

b. Perform all operations in a prudent, conscientious, safe, and professional manner. Ensure that all personnel involved in the handling, transporting and recycling/disposal of scrap tires/rubber be trained for the level of expertise required for the proper performance of the task and in the areas of: use of Material Handling Equipment (MHE), proper lifting techniques, general first aid procedures, and spills. Handling and personnel protective equipment shall be provided by the contractor and must be appropriate to ensure safe handling of the scrap tires/rubber. The Contractor agrees that his personnel and equipment are subject to safety inspections by USG personnel while on Federal property.

c. Schedule and transport the scrap tires/rubber after notification that the scrap tires/rubber is ready for pickup. Notify and coordinate with the COR two (2) business days prior to the intended day of removal.

d. Obtain and prepare all manifests, bills of lading, or other shipping documentation for acceptance of tires. This documentation shall be provided to the COR with a copy of the completed form(s), for review at least two (2) business days prior to removal, unless otherwise specified on the TO. After Disposal Provide a copy of all manifests/shipping documentation signed by the designated state approved facility to the DLA DS site.

e. Provide a flatbed trailer or enclosed trailer/container at DLA DS Anchorage for the collection of tires. The cost of the trailer or container placement and any/all subsequent replacement of the trailers or containers shall be included in the per pound disposal price.

f. Complete removal of all tires within five (5) business days of TO from the COR.

g. Remove and dispose of all refuse, debris, and rubbish associated with the removal of tires at all locations created. Should the Contractor choose to repackage the tires and material this will be at no additional expense to the USG.

h. Block, chock, brace, lash, band or otherwise be responsible to secure the scrap tires/rubber on their conveyance prior to departure from USG premises.

i. Recycle tires to the maximum extent possible. For the purposes of this contact recycle is defined as beneficial use, re-use, recycling or reclaiming scrap rubber, and material such as metal when rims or wheel assemblies are provided.

j. Obtain, without additional expense to the USG, any necessary licenses and/or permits for complying with applicable federal, state, and local laws, codes, and regulations in connection with the performance of this service. This includes acquiring any required permits or registration necessary to operate on any of the installations listed in the contract for transporting scrap tires/rubber.

k. Obtain actual weight of the scrap tires/rubber being removed by performing the following in witness of the USG representative/COR on the day of removal:

1) Weigh the empty conveyance using USG scales on-site or the closest certified scale to the material location if USG scales are unavailable.

2) Load scrap tires/rubber, if applicable, or disconnect the empty trailer or container and connect to full trailer or container.

3) Weigh the full conveyance using USG scales on-site or the closest certified scale to the material location if USG scales are unavailable.

4) Obtain printed weight tickets to the maximum extent possible.

5) Document the empty and full weights using a DLA Form 1367, Shipment Receipt/Delivery Pass.

6) Contractor and USG representatives will sign the DLA Form 1367 agreeing to the weight issued prior to departure.

l. Understand and adhere to the following provisions:

1) Use transporters registered in the appropriate state(s) as necessary for transporting tires provided under this contract.

2) Utilize authorized facilities with appropriate permits/licenses from local/state agencies to receive and conduct recycling or disposal operations. Provide documentation to the COR for recycling or disposal to ensure adequate audit trail.

3) Obtain applicable certificates of recycling from recycling facilities and provide copies to the COR.

4) Provide the COR copies of any manifest(s) and certificates of recycling or disposal obtained from authorized facilities which evidence the quantity or weight removed from USG premises.

4. PLACE OF PERFORMANCE:

a. The Contractor shall provide services for DLA DS Anchorage as identified on the TO during normal duty hours except on recognized US holidays or when the USG facility/installation is closed due to local or national emergencies, administrative closings, or similar USG-directed facility/installation closings.

b. Arrive on the day of removal with sufficient time for loading and removal to be completed within the specified timeframe on the TO. Note that installation access/visiting Contractor gain entry process timeframes can be significant. Contactor can expect up to two (2) hours may be required to enter the installation depending on current security conditions.

c. The Contractor shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the USG facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

5. FEDERAL HOLIDAYS:

The Contractor is not required to provide services on the federal holidays observed by the DLA unless approved by the KO or COR. When one of the holidays falls on a Sunday, the following Monday will be observed as the legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the legal holiday. The following holidays are observed:

6. SAFETY & SECURITY:

a. Unscheduled gate closures by the installation security personnel may occur at any time causing all personnel entering or exiting a closed installation to experience a delay; this cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

b. Contractor employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The USG reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

c. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The Contractor and all associated employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD and/or local policy. Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor security matters or processes.

7. U.S. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT AND SERVICES (GFP/M/E/S):

a. The USG will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

b. Property: The USG will not provide any property.

c. Material: The USG will not provide any materials.

d. Equipment: The USG will provide certified Government scales at the location. In the event USG scales are unavailable or inoperable at the time of removal the Contractor will be notified by the COR and bear responsibility for commercial scale use and cost.

e. Services:

1. The USG will load the trailers at DLA DS locations.

2. Notify the Contractor when the trailer or container is full and ready for removal/replacement.

3. Witness the weighing of empty and loaded conveyance and sign the DLA Form 1367.

4. Issue a DD Form 1348-1A for weight agreed upon on the DLA Form 1367.

8. CONTRACTOR FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (CFP/M/E/S):

a. The Contractor shall provide the property, material, equipment, and/or services listed below and in section 3 solely for the purpose of performance under this contract:

b. Property: The Contractor shall not provide any property.

c. Material: Provide all materials to clean up spills caused by their employees during the performance of service.

d. Equipment: Provide all PPE for employees IAW the OSHA guidance, tools, and equipment to safely load in locations which require it and transport the material to their facility or an authorized disposal facility.

e. Services: The Contractor shall provide rubber/tire disposal, all supervision, quality control, trained and certified employees, and a primary and alternate Point of Contact (POC) with phone number for the scheduling of any service.

9. ACCEPTABLE PERFORMANCE LEVELS (APLs):

Customer

Customer

10. SPILL RESPONSIBILITY:

The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occur because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall lean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks regardless of their quantity to the COR and KO immediately upon discovery. A written follow-up report shall be submitted to the COR and KO no later than twenty-four (24) hours after the initial telephonic report. The written report shall be in narrative form and at a minimum shall include the following:

1) Description of the item spilled (including identity and quantity).

2) Whether amount spilled is Environmental Protection Agency (EPA) or state reportable, and if so, whether it was reported.

3) The exact time and location of the sill including a description of the area involved.

4) The containment procedures initiated.

5) Summary of any communications the Contractor had with the press or USG officials other than the KO.

6) Description of the clean-up procedures employed or to be employed at the site including disposal location of the spill residue.

11. DLA DS ENVIRONMENTAL MANAGEMENT SYSTEM (EMS):

DLA DS implemented an Environmental Management System (EMS) in accordance with ISO 14001:2015(E), DOD, and DLA requirements at all appropriate DLA DS facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the environmental policy of an organization. The DLA DS EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA DS mission. The DLA DS EMS program is explained in the agency EMS Core Instruction. Site supplements may detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the appropriate DLA DS tenant facility and the DOD/DLA host facility EMS program. Contractors/Subcontractors and their personnel are required to be aware that each appropriate DLA DS facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA DS facility maintains EMS awareness posters that identify the DLA DS Environmental Management Representative (EMR) and host facility EMR for specific guidance concerning an individual facility’s EMS program. Contractors/Subcontractors may request current copies of EMS information identified in this Section by contacting the local COR.

12. INVOICING INFORMATION:

The Contractor will invoice on a monthly basis through the DoD Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with Defense Federal Acquisition Regulations Supplement (DFARS) 252.232-7003. Refer to https://wawf.eb.mil for additional information. To receipt payment, the Contractor shall submit the following documentation:

13. POINTs OF CONTACT:

Primary Point of Contact (POC) upon award will be provided upon award, and when each TO is issued.

14. CONTRACT MINIMUM AND MAXIMUM:

This is a firm-fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract. The contract minimum shall be $500.00. The maximum shall be 150% of the estimated value of the contract. There is no contract minimum for any option period included in the contract.

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