PWS_Aircraft-Paining-BPA_30Apr2024.pdf

Aircraft Painting Blanket Purchase Agreement (BPA) Performance Work Statement (PWS)

Fort Novosel, AL

30 APR 2024

C-1. OVERVIEW

This is a non-personnel services firm-fixed price contract to provide aircraft painting and anti-pest intrusion services for UH-1 (x2), AH-1 (x2), OH-58 (x2), UH-60, CH-47, L-17, L-23, L-26, L- 27, JU-21, OV-1 display aircraft on Fort Novosel, AL. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Potential vendors shall produce at least three (3) examples of previous museum quality work.

C-1.1. Description of Services

The contractor shall provide painting and anti-pest intrusion services for UH-1 (x2), AH-1 (x2), OH-58 (x2), UH-60, CH-47, L-17, L-23, L-26, L-27, JU-21, OV-1 display aircraft on Fort Novosel, AL. Aircraft shall be serviced on site by the contractor unless otherwise agreed upon by both parties. All personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non-personal services necessary to perform services as defined in this PWS, except for those items specified as government furnished property and services, shall be the responsibility of the vendor. The Army Aviation Museum will provide technical assistance with publications and documents to assist the contractor in the restoration process. The Army Aviation Museum will also furnish information on paint schemes to be applied. The contractor shall perform to the standards in this contract.

C-1.2. Background

Aircraft on display require periodic painting and light restoration to preserve the integrity of artifacts on exhibit. This aircraft has been stored outside for decades resulting in cracking and peeling paint, markings and other vulnerable areas of deterioration.

C-1.3. Objectives

The services required include the removal of old paint, decals and marking as required, and the repairs for period appearances (non-airworthy). Areas requiring repairing, fabricating, repainting and remarking will be identified and corrected, and the aircraft will be returned to its original period appearance for exhibit.

C-1.4. Scope

This contract will include services for aircraft across Fort Novosel, AL. The contractor shall provide repainting services to a non-flying status. All potential bidders will arrange the inspection of subject aircraft for restoration prior to the solicitation closing. These services are for aircraft on exhibit throughout the installation over a five-year period. This contract will include outside aircraft in the museum collection.

C-1.5. Period of Performance:

The period of performance for this blanket purchase agreement is five (5) years.

C-1.6. General Information

C-1.6.1. Quality Control

The contractor shall develop and maintain an effective quality control (QC) program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor shall develop QC procedures addressing the areas identified in the "Performance Requirements Summary." After acceptance of the QC plan, the contractor shall receive the contracting officer's (KO's) acceptance in writing of any proposed change to his QC system.

C-1.6.2. Quality Assurance

The government shall evaluate the contractor's performance under this contract in accordance with the quality assurance surveillance plan (QASP). The QASP is primarily focused on what the government must do to ensure the contractor has performed in accordance with the performance standards. The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

C-1.6.3. Government Remedies

If the contractor fails to perform satisfactory services or fails to correct non-conforming services, the KO shall seek remedy in accordance with the contract clauses.

C-1.6.4. Recognized Holidays

HOLIDAY DATE

New Year's Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

President's Day 3rd Monday of February

Memorial Day last Monday of May

Juneteenth 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

If the legal holiday falls on a Saturday, Friday will be observed as the holiday; or if the legal holiday falls on a Sunday, Monday will be observed as the holiday, unless directed otherwise by the command's headquarters.)

C-1.6.5. Hours of Operation

The contractor is responsible for providing services between the hours of 7:30 am to 4:00 pm Monday through Friday except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government-directed facility closings. The contractor shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement (PWS) when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

C-1.6.6. Place of Performance

On Site, Fort Novosel AL 36362. Upon agreement by both parties, the contractor may elect at no additional expense to the government to transport aircraft included in this work to an off-site facility not owned or managed by the government. Should the contractor elect to transport an aircraft to such a facility, the contractor must demonstrate to the Contracting Officer (KO) that they have an insurance policy which covers the ground transportation of aircraft and carries a liability coverage of at least $1 million. The contractor must also agree to allow the Contracting Officer’s Representative (COR) to have access to inspect the work at the facility.

C-1.6.7. Security Requirements

Contractor personnel shall identify themselves as contractor employees when answering telephones while on duty. Contractor e-mails shall include a signature block that clearly shows their contractor status. Contractor personnel shall identify themselves as a contractor employee in all interactions during performance of this contract.

C-1.6.7.1. Lock Combinations

The contractor shall establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The contractor shall ensure lock combinations are changed when personnel with access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor's QC plan.

C-1.6.7.2. Key Control

The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. (Note: All references to keys include key cards.) No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QC plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys to the KO. In the event keys other than master keys are lost or duplicated, the contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor. The contractor shall prohibit the use of government-issued keys by any persons other than the contractor's employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the KO.

C-1.6.7.3. Physical Security

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

C-1.6.8. Post-Award Conference/Periodic Progress

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will notify the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

C-1.6.9. Contracting Officer's Representative (COR)

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

C-1.6.10. Key Personnel

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:00 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

C-1.6.11. Identification of Contractor Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel are not required to wear badges in the performance of this service.

C-1.6.12. Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-workdays or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

C-1.6.13. Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

C-1.6.14. Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Fort Novosel, AL, and the contractor's corporate offices.

C-1.6.15. Organizational Conflict of Interest

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

C-1.6.16. Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may not be permitted.

C-1.6.17. Other Direct Cost

The contractor may be required to provide other direct materials in support of this PWS. Other direct materials/costs are costs not previously identified as direct material cost or indirect costs that can be identified specifically with a final cost objective. All contractor furnished materials requires Government approval and will be authorized to the extent that is necessary for performance of this requirement. Labor is not permitted to be proposed as an ODC. For proposal purposes, a Contract Line Item Number (CLIN) shall be established at an estimated Not-to-Exceed (NTE) amount for each year. Some typical ODCs are: medical exams, DBA insurance, internet costs for communications while deployed, and uplifts on pay, danger/post hardship.

C-1.6.18. Contractor Travel

The Government will not direct nor compensate the contractor for travel or associated expenses.

C-1.6.19. Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

C-2. GOVERNMENT FURNISHED ITEMS AND SERVICES

C-2.1. Utilities

No utilities are provided. The aircraft(s) to be serviced are generally located in locations where such utilities are not practicable. If water or electrical services are safely and efficiently co-located, the Contractor must coordinate with COR for potential use of water and electrical utilities. If any utilities are furnished, the Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

C-2.2. Materials and Equipment

The only materials and equipment provided are the aircraft to be serviced.

C-3. Contractor Furnished Items and Responsibilities

C-3.1. General Information

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

C-3.2. Facility Clearance

The contractor shall possess and maintain a indicate clearance level facility clearance from the Defense Security Service. The Contractor's employees, performing work in support of this contract shall have been granted a indicate clearance level security clearance from the Defense Industrial Security Clearance Office.

C-4. Contractor Manpower Reporting

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including sub-Contractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address beta.sam.gov Instructions can be found at this web site. The required information includes:

C-4.1. Contracting Office, Contracting Officer, Contracting Officer Representative, Contracting Officer's Technical Representative;

C-4.2. Contract number, including task and delivery order number;

C-4.3. Beginning and ending dates covered by reporting period;

C-4.4. Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data;

C-4.5. Estimated direct labor hours (including sub-Contractors);

C-4.6. Estimated direct labor dollars paid this reporting period (including sub-Contractors);

C-4.7. Total payments (including sub-Contractors);

C-4.8. Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

C-4.9. Estimated data collection cost;

C-4.10. Organizational title associated with the Unit Identification Code (UIC) for the Army;

C-4.11. Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purpose of reporting this information);

C-4.12. Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

C-4.13. Presence of deployment or contingency contract language; and

C-4.14. Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country).

C-4.15. As part of its submission, the Contractor shall also provide the estimated total cost (i1 any) incurred to comply with this reporting requirement.

C-4.16. Inherently Governmental Functions. In Accordance with FAR Subpart 7.5, and the policies of Office of Federal Procurement Policy (OFPP) Policy Letter 92-1, policies and procedures must be in place to ensure that inherently governmental functions are not performed by Contractor personnel.

C-5. Performance Requirements

C-5.1. Contractor will restore aerospace vehicles to original manufacturer’s or operational appearance for the period called for. All replications must conform to original configurations, sizes, and locations as near to original as possible. Contractor will not compromise authenticity by adding nor omitting identifying features that violate the Colors Markings and Insignias Package for each aircraft nor mix markings.

C-5.2. Prepare Aircraft. Contractor will scuff-sand or media-blast the entire painted surface to remove and collect oxidized paint. At no time will chemical means be used to remove paint.

When sanding, use no coarser than 120-grit, medium grade oxide surface condition or A-A- 58054, Type I, Class 1, Grade C abrasive mat. Sanding equipment shall have HEPA-equipped vacuum equipment, or similar measures, to ensure maximum collection of particles and minimize dust. Hand sanding may be required when mechanical means are impracticable. The entire surface of the aircraft shall be wiped with isopropyl alcohol immediately after sanding, after application of tie-coat, and application of top-coat. Isopropyl alcohol shall not be allowed to evaporate but must be wiped from surface with a clean, dry cloth. Contactor must apply conversion coating when bare metal is revealed.

C-5.3. Prime aircraft. Direct to metal applications are not authorized. Contractor must apply a precoating of universal sealer/primer without applicator window limitation. The entire aircraft must be primed and adequate time allowed for the primer to cure according to the manufacturer’s recommendations on the Technical Data Sheet.

C-5.4. Spray application of paint. DTM applications are not authorized. Contractor will apply urethane or polyurethane paint in accordance with the manufacturer’s recommendations on the Technical Data Sheet with colors and blends outlined in the CMI. The entire surface of the aircraft shall be wiped with isopropyl alcohol immediately after sanding, after application of tie-coat, and application of top-coat. Isopropyl alcohol shall not be allowed to evaporate but must be wiped from surface with a clean, dry cloth. Top coat shall be applied as two coats that must completely cover and obfuscate all underlayers to present a total depth of no less than 1.5mm as measured with a commercial Mil Thickness Meter. Paint and markings must provide a neat and professional appearance. All markings must be painted, vinyl and other sticker-type materials are unacceptable. “Show quality” nor airworthiness are not required, however overspray, blisters, fisheyes, runs, snags, roughness, orange-peel, or inclusions are unacceptable. Painting and procedures should provide at least a 5-year outdoor life. Contractor will provide a 1-year warranty against flaking, peeling, oxidization, and corrosion.

C-5.5. Window obfuscation. All windows will be lightly scuffed to remove cracking, flaking, oxidizing material and provide a frictonable surface. The entire surface of the window will be wiped with isopropyl alcohol before application of paint. Isopropyl alcohol shall not be allowed to evaporate but must be wiped from surface with a clean, dry cloth.

C-5.6. Anti-intrusion proofing. Contractor will secure areas subject to water or animal/pest intrusion or nesting (i.e., wheels, wheel wells, engines, access panels, etc.) The method used to accomplish this anti-intrusion security must be as invisible as possible so as not to detract from the overall appearance of the aircraft.

C-5.7. Markings and indications. All exterior decals one inch in size and larger will be reproduced. Taping over a block and not painting that area is not acceptable. Contractor shall notify COR during duty hours as outlined in this PWS C-1.6.5 when aircraft is ready for inspection.

C-5.8 Performance Requirements Summary (PRS)

Performance Objective

Standard Performance Threshold Acceptable Quality Level

Return outdoor display aircraft to period correct visual appearance as outlined in PWS C-5.1.

All replications must conform to original configurations, sizes, and locations as near to original as possible in order to return aircraft to period correct (non-airworthy) visual appearance

No deviations are authorized.

Remove old paint, markings, and prevent corrosion as outlined in

PWS C-5.2

Scuff-sand or media-blast the entire painted surface to remove and collect oxidized paint; the entire surface of the aircraft shall be wiped with isopropyl alcohol and or treated with corrosion conversion coating

No deviations are authorized.

Prime and prepare aircraft for application of new paint as outlined in

PWS C-5.3

Contractor must apply a precoating of universal sealer/primer without applicator window limitation.

No deviations are authorized.

Spray apply fresh urethane or paint aircraft as outlined in

PWS C-5.4

Contractor will spray apply urethane or polyurethane paint in accordance with the manufacturer’s recommendations on the Technical Data Sheet with colors and blends outlined in the CMI

No deviations are authorized.

Obfuscate windows as outlined in PWS C-5.5

Old paint is removed, and fresh paint is applied to protect the interior of the aircraft from UV damage.

No deviations are authorized.

Aircraft is protected from animal, pest, and water intrusion as outlined in PWS C-5.6

Seal and eliminate points of intrusion with minimal impact to the visual appearance of the aircraft.

No deviations are authorized.

Apply all markings and indications as outlined in PWS C-5.7

Replicate and apply all markings and indications one inch in size or larger to the aircraft.

No deviations are authorized.