PWS Air Show Sound System.pdf

Performance Work Statement (PWS) JBA Air Show Sound System

26 March 2025

V2

Table of Content

1.0 Vision Statement

2.0 Scope

2.1 Background .......................................................................................... Error! Bookmark not defined.

3 General Requirements

3.1 Non-Personal Services

3.2 Business Relations

3.3 Contract Administration and Management

3.3.1 Contract Management

3.3.2 Contract Administration

3.3.3 Personnel Administration

3.4 Subcontract Management

3.5 Contractor Personnel, Disciplines, and Specialties

3.6 Location and Hours of Work

4 Performance Requirements

5 Special Requirements

5.1 Contractor's Liability Insurance: .......................................................... Error! Bookmark not defined.

5.2 Compensation and Cancellation

5.3 Deposits

5.4 Lodging

5.5 Transportation/Lodging

5.7 Donations

5.8 Security and Safety

5.8.1 Base Access

5.8.2 Safety

5.8.3 COVID Health and Safety ................................................. Error! Bookmark not defined.

5.9 Government Furnished Materials

6 Deliverables ................................................................................................ Error! Bookmark not defined.

Performance Work Statement (PWS)

1.0 Vision Statement

The 2025 Joint Base Andrews (JBA) Open House is scheduled to occur September 12-14, 2025. This event will feature aerial demonstrations and static displays of significant military aircraft in USAF history. In support of this effort, the government seeks to secure the services of contractor that can provide a sound system that is capable of broadcasting the Air Boss and the Narrator, and any other personnel that will need broadcasting and coordination capability.

2.0 Scope

The contractor shall coordinate with the Air Boss, the performers, and the narrator throughout the duration of the show. It is also desired that we can include the narration in other mediums that would be coordinated with the narrator (social media, television, radio, etc.).

3.0 Performance Requirements

The contractor shall provide the sound system for the JB Andrews 2025 Air Show on 12-14 September 2025. The system must have the capability to connect the Air Boss with all necessary agencies: the performers, Air Traffic Control, and anyone else who would need to contact the Air Boss during the show. The system must have the capability to broadcast the narrator to the crowd in a manner that covers the crowd area. It is desired that the system also be able to connect with other systems to increase the area and mediums for the show. These include, but are not limited to: social media, television, radio, and performer voice that can be broadcast to the crowd. The capability must be executed in real-time.

a. The contractor shall provide for the following Sound Services:

o Shall have the capability to connect the Air Boss with all necessary agencies: the o performers, Air Traffic Control, and anyone else who would need to contact the Air

Boss during the show o Provide self-contained sound system and control point trailer o Provide up to 12 channel sound mixing system o Provide sound coverage for up to but not limited to 268,663 Sq. yards feet of frontage speakers; the system must have the capability to broadcast the narrator to the crowd in a manner that covers the crowd area o Provide sound productions and listening music prior to and after flying events o Provide area for Air Boss and Announcer Workstations on an elevated platform o Provide all generators required for running all sound systems o Provide direct interface with other systems for wide area coverage

b. Shall have no less than five (5) years of Air Show sound services experience

c. Shall have or must have the ability to coordinate and obtain appropriate music licensing for the show

d. Sound and support vehicles are expected to be in place at JB Andrews, MD NLT 1700L on 11

September 25, and will not be allowed to depart until after 1800L on 14 Sept 25. If circumstances arise, special exceptions can be made to the arrival and departure times once approved by the Air Operations Officer

e. Must coordinate with Air Show Staff communications and civil engineering teams to ensure safe power production and cohesion with JBA infrastructure – sound services planning will be subject to approval by these teams

3.1 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement.

The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

3.2 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

3.2.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the government at Joint Base Andrews, MD and the contractor's corporate offices.

3.2.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

3.2.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

3.3 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

3.4 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Task Order (PWS line item) issued hereunder will be the minimum necessary to accomplish the task. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

3.5 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at Joint Base Andrews, MD. This work will occur September 12-14, 2025. The Open House event hours are from 0800 to 1700 daily. All employees are expected to be available during core hours, September 12-14 2025.

4 Deliverable The contractor shall provide to the Government as a deliverable a proposal that details how the contractor intends to meet the objectives stated in sections one through three.

5 Special Requirements

5.1 Compensation and Cancellation

Should the 2025 JB Andrews Open House be postponed, abandoned, canceled, or otherwise prevented from occurring due to conditions outside the control of either party, including, but not limited to, national or military emergency, disaster, terrorism, or an act of God/force majeure, pandemic and or epidemic neither parties hereto shall be liable to the other for any expense incurred at the time of cancellation. If the Contractor has incurred costs at the time of cancellation, the Contractor shall be entitled to a compensation amount that is commensurate with the amount of work performed. The Contractor shall therefore provide substantiating documents to support costs incurred when invoicing.

Negligence, equipment failure, sickness, and loss of employees/subcontractors do not create conditions outside the party's control and do not excuse performance. If the Contractor is on-site and ready to perform on the day of the event but cannot due to circumstances outside of the Contractor's control, the Contractor will be paid 100% of the performance fee. If the Contractor fails to perform for any reason other than those stated above, the Contractor shall not be entitled to compensation of any type; to include 100% of the performance fee or a percentage thereof that is commensurate with the amount of non-performance.

5.2 Deposits

The Government will not pay any deposits. All costs will be inclusive and will be paid in one lump sum at the end of the performance. Payment will be made within 30 days of receipt of invoice, material inspection, and receiving report.

5.3 Lodging

The Contractor will not include a fee for Lodging. The Government will provide double-occupancy, non-smoking rooms for Contractor personnel from 11 September to 15 September 2025. The Contractor will submit the number of rooms required in their official quote. The Contractor and all individuals/Sub- Contractors assisting the Contractor in the execution of work stated in this SOO and subsequent the contract shall be responsible for paying for all sundry items consumed. Upon check-in, a credit card for each room provided will be required to cover any sundry item costs or damages to the hotel.

5.4 Rental Vehicles

The Contractor shall not include a fee for ground transportation. If required, the Government will provide a rental vehicle from 11 September to 15 September 2025. The Contractor shall include in their quote their vehicle request (quantity and type).

5.5 Donations

Air Force shows are free to the public and charge no admission. The Contractor shall not solicit donations as additional compensation from the public. The Contractor may not display or present any signage or charge for an admission fee in any way, shape, or form to tour an aircraft or display. See AFM 10-1004 for further guidance.

5.6 Security and Safety

5.6.1 Base Access

In order to gain access the contractor shall do the following:

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate and complete SF74 to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management, citing the appropriate paragraphs as applicable.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

Failure to comply with these requirements may result in withholding of final payment.

5.6.2 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor's safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer's representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officer's representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

5.7 Government Furnished Materials

The Government will make available the materials, communications capability and information during the performance of this resultant contract for use by the contractor in the performance of this contract.

http://www.osha.gov/dcsp/vpp/index.html

5.7 Government Furnished Materials