PWS AFSBn-CHS (20 Apr 2023).docx

Joint Base Charleston

Performance Work Statement

Army Field Support Battalion (AFSBn-CHS) Facility Preventive Maintenance, Inspection & Repair Services

Kevin Dunn, Contracting Officer Representative (COR), 628th Civil Engineer Squadron 04-2-2023

1.0 PURPOSE

The purpose of this requirement is to provide the 628th Civil Engineer Squadron (CES) a preventive maintenance, inspection (PMI), and repair service contract for approximately 56 various type structures (i.e., warehouses, vehicle maintenance bays, office areas, hazardous waste storage, vehicle wash rack, etc.) located in an industrial type-complex on Joint Base Charleston-Weapons Station (JBC-WS). The tenant and end-user who resides in this complex is the Army Field Support Battalion - Charleston (AFSBn-CHS), whose responsibility is to successfully complete the US Army Materiel Command’s prepositioned equipment maintenance and storage mission (perform maintenance on Army equipment that is prepositioned on ships and have it ready for the warfighter at any given moment). Comment by DUNN, KEVIN L CIV USAF AMC 628 CES/CEOES: verification of actual count

1.1 BACKGROUND

628 CES is the infrastructure and facility sustainment component of the U.S. Air Force, Air Mobility Command’s 628th Air Base Wing providing installation support to supported commands and tenants of Joint Base Charleston (JB-CHS). The 628 CES delivers installation support services to several Mission Partners and mission ready forces across all geographic locations within the boundaries of JB-CHS. As a result of the 2005 Base Realignment and Closure (BRAC) Commission, two (2) military bases consisting of Charleston Air Force Base (CAFB) and the Naval Weapon Station (NWS) were consolidated into one (1) base thereby named Joint Base Charleston. Charleston Air Force Base proper is referred to as Joint Base Charleston-Air Base (JBC-AB) and the Naval Weapons Station hereto in is referred to as Joint Base Charleston-Weapons Station (JBC-WS).

1.2 GENERAL REQUIREMENTS

The work described herein covers the completion of periodic Preventive Maintenance and Inspections (PMI) of Real Property (RP) facilities, Real Property Installed Equipment (RPIE), and AFSBn-CHS specialized equipment designated non-Real Property Installed Equipment (non-RPIE) incidental to the operations and maintenance of the facilities; which includes, but is not limited to, utilities, electrical, mechanical, plumbing, building interior, building exterior, painting, miscellaneous building requirements, miscellaneous equipment requirements, and computerized Direct Digital Controls (DDC) monitoring and sensors. In addition, routine, urgent, and emergency corrective maintenance and repairs identified by service calls and/or during performance of PMI will be required to restore facilities and equipment to safe and reliable operations.

Except where otherwise stated, the contractor shall furnish all labor, supervision, management, administration, tools, materials, equipment, transportation, communications, and other items necessary to provide the services described in this Performance Work Statement (PWS) for a firm, fixed-price. This PWS will also apply a contractor LOL for repairs and other corrective actions associated with specific work orders and service calls issued by the 628 CES Contracting Officer Representative (COR) for RP facilities and RPIE, or the AFSBn-CHS Facility Engineer/COR for Army-owned non-RPIE (Sections 2.2 & 2.3).

The nature of the work performed by AFSBn-CHS requires a physically secure area with redundant controls. AFSBn-CHS areas covered under this PWS are contained within a separate secured perimeter with controlled access requirements similar to JB-CHS access. All contractor employees must first meet JB-CHS installation access requirements as outlined in Section 5.6 and Appendix J before access may be granted into AFSBn-CHS. Contractor general access must be coordinated with the U.S. Government. Additionally, within the AFSBn-CHS complex, the SIPRNET, EOC, and Server rooms located in the Administrative Facility, Building 318, the armament storage and maintenance vault located in Building 850, and the USAMMA medical storage vault in building 456 are considered off-limits to the contractor.

Work required for these areas, such as maintenance to the heating, A/C, ventilation, and/or electrical systems, replacement of door and/or hardware, walls, ceilings, flooring, etc., shall be performed only after meeting specific AFSBn-CHS security requirements and with the approval of the AFSBn-CHS Facility Engineer, AFSBn-CHS Security Officer and COR .

1.2.1 STANDARDS

The contractor shall be responsible for maintaining all listed facilities, systems, and equipment in a safe and reliable condition. Preventive maintenance, inspection, and repair standards consistent with Industry Best Practices and Manufacturer’s Recommendations, except as otherwise specified in this PWS, shall be applied to prevent deterioration beyond that which results from normal wear and tear. Identified deficiencies shall be corrected in a timely manner to assure full life expectancy of the facilities, systems, and equipment. See Section 2.3 for response requirements. All work shall comply with current building and safety codes, applicable technical standards, manufacturer Operations & Maintenance (O&M) manuals, appropriate Unified Facility Criteria (UFC), and local, state, and federal regulations. See Table 1-0 below for references requiring compliance. All conflicts identified in applying referenced standards for RP Facilities, RPIE and non-RPIE shall be communicated in writing to the respective COR for resolution.

Table 1-0 - References

29 CFR series (1904, 1910, 1926) Occupational Safety and Health Act (Public Law 91-596)

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting, operational checks, and any required testing. Upon completion of work, the contractor shall ensure all facilities, structures, systems, and equipment are free of missing components or defects, which would affect the safety, appearance, or habitability of the facilities and structures, or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repair/replacement parts shall be new and not used or remanufactured unless specifically authorized in writing by the 628 CES COR for RP facilities and RPIE, and the AFSBn-CHS Facility Engineer/COR for non-RPIE. The quality of PMI and repairs shall meet the applicable manufacturer’s standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor work practice deficiencies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use. Any deviations must be approved by the 628 CES COR and the AFSBn-CHS Facility Engineer/COR. Comment by DUNN, KEVIN L CIV USAF AMC 628 CES/CEOES: REPLACE PARTS WITH (LIKE AND SAME KIND, OR OEM)

Work site housekeeping is an expected standard. The contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed. When applicable, the contractor must follow JB-CHS policies and procedures regarding hazardous material handling, storage, removal, and clean-up (see Section 5.9 through 5.9.4).

1.2.2 MANAGEMENT

The contractor shall provide a Project Manager (PM), who shall be present on site during normal hours of operation (Section 5.11) to provide leadership, guidance, and supervision to all contractor employees. The Project Manager shall also be responsible for coordination, scheduling, monitoring, and ensure all aspects of facility maintenance are successfully executed, to include, but not limited to planning and scheduling of PMI and Service Calls, cost accounting, report preparation, establishing and maintaining records, and quality control to ensure PWS requirements are met. The Project Manager shall ensure that during hours of operation there are appropriately trained technicians present on site to meet service call response requirements. The PM shall serve as the contractor’s primary Point-of-Contact (POC) for the 628 CES COR (for RPIE) and the AFSBn-CHS COR (for non-RPIE) and provide after-hours contact information for coordination of emergency contractor response when requested.

1.2.3 WORK CONTROL COORDINATION, EQUIPMENT SHUTDOWNS & SERVICE INTERRUPTIONS

Contractor work shall not interfere with normal Government business. The contractor shall provide advanced notice of all scheduled work activities (PMI & corrective/repair) to the COR and AFSBn-CHS Facility Engineer for review and coordination at least weekly. See Section 2.2.2 for specific schedule requirements. In those cases where interference is unavoidable, the contractor shall coordinate with the COR to minimize the impact and effects of the interference. The contractor shall notify the COR of any difficulty in scheduling work due to Government controls and constraints.

Prior approval shall be obtained from the COR, except in emergencies, for work requiring shut-down of equipment for more than 30 minutes during regular work hours. All such requests shall be submitted at least 72 hours in advance. In cases where shutdown is necessary, the contractor shall coordinate the shut- down with the COR or other designated representative in that affected building.

If any utilities or other services must be discontinued (temporary or otherwise) due to scheduled work, the contractor shall notify the COR and the AFSBN-CHS Facility Engineer within 7 calendar days. If the discontinued service is due to an emergency breakdown the contractor shall notify the COR and AFSBn- CHS Facility Engineer as soon as practicable.

1.2.4 CAPABILITY, TRAINING & QUALIFICATION

The contractor shall be responsible to ensure that all trades performing work under this contract possess the proper experience, qualifications and or certification in their respective trades as well as ensure all required safety training is current and documented. The contractor shall maintain required records of all employee training and certifications and provide copies of requested documentation to the Contracting Officer (CO) or COR upon request.

1.2.5 WARRANTIES

The contractor will warranty repairs for the length of time consistent, but not less than 90 calendar days, with the equipment or repair/replacement part manufacturer’s recommended commercial standard warranty to include parts and labor. If reconditioned parts are provided (see Section 1.2.5), the reconditioned parts shall carry the same warranty provisions as originally provided by the contractor for new parts. For record purposes, warranty repair information shall be submitted to the COR for materials and parts along with the written repair report as stated in paragraph Section 2.4.3.

The contractor shall report to the COR all defects in workmanship, material, parts, or improper installation. The contractor shall verify warranty coverage with the COR and AFSBn-CHS Facility Engineer prior to performing repair work.

2.0 SCOPE OF WORK

The contractor shall provide qualified personnel to perform PMI and Repair Services for AFSBn-CHS Facilities located on JBC-WS (see Appendix E – Building Inventory) as described in this PWS with a focus on safety and customer satisfaction and responsiveness. The contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish requirements IAW this PWS and make recommendations when necessary to meet the overall standard of safe and reliable operation of all systems and equipment as well as continued sustainment of facilities and structures.

Work performed consists of PMI and/or repair of RP Facilities, RPIE, non-RPIE (see Appendix A & B – Equipment Inventory). The work shall be performed at various locations and will vary from facility to facility. The following are examples of the dispersion of work, but not limited to:

a. Real Property RP Facilities and RPIE:

(1) Water Chillers/Air Conditioning Units with all associated ducts, supply and return vents

(2) Air Handling Systems

(3) Pumps

(4) Electric Motors and Controllers

(5) Chilled Water Piping Systems

(6) Chilled Water System Chemical Treatment, including Chemicals and analysis.

(7) Variable Frequency Drives (includes programming)

(8) Computer Room Air Conditioning Units

(9) Mechanical Thermal Insulation

(10) HVAC Control System, including repair, maintenance and programming of 3 different types of DDC systems (Johnson Controls, Automated Logic, and T.A.C)

(11) Electric/Natural Gas infrared heaters

(12) Emergency Generators (Building 318)

(13) Steam/Hot Water Boilers

(14) Dehumidifiers

(15) Steam Humidifiers

(16) Exhaust Fans

(17) Variable Air Volume Terminals

(18) Plumbing: from the building shutoff valve to the building (includes all dedicated building backflow preventers). See Appendix H

(19) Exterior: Water supply lines, spigots, cut off valves, sewage lines, etc.

(20) Interior: Piping, valves, fixtures, backflow preventers, sinks, water closets, water fountains, supplies and drains to HVAC, roof drains, etc.

(21) Electrical Low Voltage to include secondary side of main distribution panel and all components downstream

(22) Service calls (Emergency, Urgent, and Routine Service calls)

(23) Vehicle Wash rack System and Components (Coordination required)

(24) Exterior lighting to include any lights attached to the buildings (parking lot lights and street lights not included)

(25) Signage attached both inside and outside of the buildings IAW UFC 3-120-01: Air Force Sign Standard.

(26) Pneumatic Vault Doors (Building 850) to include dedicated compressor

(27) Loading Dock Levelers

(28) Locksmith Services

(29) Building Envelope (i.e., interior & exterior walls, floors, roofs, fenestrations and doors, windows, rain gutters, etc.)

b. Non-Real Property Facilities & Non-RPIE: Comment by DUNN, KEVIN L CIV USAF AMC 628 CES/CEOES: HOSE REELS, PRESSURIZED PIPES, AND EQUIPMENT USED TO SERVICE VEHICLES AND EQUIPMENT Comment by DUNN, KEVIN L CIV USAF AMC 628 CES/CEOES: VEHICLE EXHAUST EVACUATION SYSTEMS

(1) Above Ground Fuel Storage Tanks

(2) Air Compressors/Regulators (non-fire suppression system)

(3) Air compressors and fiberglass air loop systems

(4) Refrigerated Air Dryers

(5) Compressed Air Distribution System

(6) Chain Hoists

(7) Emergency Generators (all except Building 318)

(8) Eye Wash Stations (repairs only)

(9) Furnishings and Fixture Installation and Moves

(10) Installed Temporary Structures

(11) Lockers

(12) Metal Recycle Staging

(13) Oil Dispensing Systems

(14) Interior Light Bulb Replacement (bulb & material costs responsibility of AFSBn-CHS)

(15) Battery Chargers (installation and removal only)

(16) Vehicle Exhaust Emissions Removal Systems (building system)

(17) Temporary Large Area Maintenance (LAM) Equipment Repair/Maintenance

(18) Cell Phone Repeating Equipment Installation

(19) Paint Booth Emission Removal System (operational only)

(20) Paint Booth Heating System (operational only)

(21) Unfired Pressure Vessel Certification

(22) Roll-up door services (LAMS only)

2.1 DESCRIPTION OF SERVICES

2.1.1 REAL PROPERTY FACILITY INSPECTIONS (BUILDING ENVELOPE)

All facilities (and specified RPIE) listed in Appendix E as well as all exterior systems within 5-feet of each building (see Appendix I - Points of Demarcation) shall be inspected to generally assess current facility and equipment condition for safe and proper operation, as well as assess life cycle sustainment condition for future project programming, equipment modernizations, and facility restoration/renovation. No Preventive Maintenance is expected during facility inspections, although minor deficiencies below the LOL can be immediately corrected and documented. Deficiencies that exceed the LOL, or are to be deferred, shall be documented as described below. These inspections shall include all disciplines, such as structural, electrical, and mechanical. Structural inspections shall include, but not limited to discovering such items as broken windows, leaves on the roof, mildew on the exterior of the building, locks that require servicing, broken skirting around structures, broken and/or excessive rain gutter debris, etc. Electrical inspections shall include such items as light lamps burned out, inoperative light sensors, switches that do not operate correctly, emergency and exit lights, parking lot lights, etc. Mechanical inspections shall include such items as heating and A/C operation, DDC control functions, exhaust fans, plumbing fixtures, pumps, etc. The contractor is responsible for meeting the following specific requirements for facility inspections:

· The contractor shall prepare and submit a facility inspection schedule to the COR for acceptance. The schedule shall accomplish inspection of 20% of listed facilities each contract year such that 100% of facilities are inspected by contract end.

· The contractor shall develop and submit a facility attribute checklist to the COR for acceptance in the first month of the Base Year and prior to completing any inspections. An example checklist is included in Appendix K.

· Any proposed changes to the accepted checklist throughout the duration of the contract must be submitted to the COR for acceptance prior to use by the contractor.

· The checklist must contain the minimum general inspection attributes listed below, the facility number/description, date of inspection, attribute inspector’s name and signature, and contractor’s assessment of each general attribute, as well as an overall facility condition assessment.

· All deficiencies shall be documented and an expected disposition identified. This includes on-the- spot corrected deficiencies, deferred deficiencies to be addressed later via the Service Call/Work Order process, and identified deficiencies estimated to exceed the LOL.

· The contractor shall inspect all facilities scheduled each contract year using the accepted attribute checklist and submit completed forms to the COR within 7-days of completion.

· Inspections shall be performed by personnel with experience commensurate with the attributes being inspected.

· Minimum General Inspection Attributes to include:

· Roof & Roofing Elements

· HVAC & Mechanical

· Plumbing & Fixtures

· Electrical & Lighting

· Exterior Façade & Appurtenances

· Interior Finishes & Floor Coverings

· Foundation & Exterior/Interior Structural

· Fenestrations

· General Safety

2.1.2 REAL PROPERTY INSTALLED EQUIPMENT (RPIE)

Real Property Installed Equipment (RPIE) is defined as an item of Government-owned or leased accessory equipment, apparatus, and fixtures that are affixed and built into a facility as an integral part of that facility and are generally installed during initial construction. The equipment must be necessary to make the facility complete, and if removed, would destroy or severely reduce the designed usefulness and operation of the facility.

The contractor will be responsible for accomplishing preventative maintenance and repair of RPIE listed in Appendix A, IAW Sections 1.2.1 (Standards), 2.2 (Preventive Maintenance & Inspection), and 2.3 (Repairs & Service Calls).

The following sections (2.1.2.1 through 2.1.2.9) provide additional details and requirements pertaining specific equipment and services.

2.1.2.1 HVAC SYSTEMS MAINTENANCE

The contractor’s PMI program shall ensure all heating, ventilation and air conditioning systems are properly cleaned, lubricated and performing to design standards by following the specific manufacturer's recommended maintenance schedule, to include periodic balancing when required. The contractor shall maintain all HVAC systems and equipment to ensure they are safe, fully functional, and operational. The contractor shall not vent or otherwise dispose of any Class I ozone depleting refrigerant (Section 5.11) in a manner that will permit its release into the environment. These refrigerants shall be captured and recycled in accordance with all Federal, State, and local environmental regulations.

In addition, each facility HVAC system (spring) and heating system (fall) shall be tested to ensure the highest operational confidence prior to peak seasonal demand. This operational test can be in conjunction with any other scheduled maintenance or repair.

As a part of normal sustainment of HVAC systems, the contractor shall also include manufacture’s recommended requirements for Humidity Control Systems (HCS) where specified. Specifically, all HCS serving IT communication and data processing room applications shall be operated and maintained to control humidity levels IAW industry standards in addition to manufacture’s requirements. All maintenance and repairs to the Liebert HCS systems serving building 318 must be equivalent to the highest standards of vendor certification.

2.1.2.2 GENERATOR MAINTENANCE

The contractor shall perform PMI, operational inspections, and repairs for the RPIE Emergency Generator serving building 318 (see Appendix A).

The contractor shall include, in addition to manufacture’s requirements, a weekly inspection to verify fuel levels, run time, and difference in run time from previous inspection. The contractor shall notify the COR and AFSBn-CHS Facility Engineer when fuel levels reach 50%. Comment by WOLF, COREY D CIV USAF AMC 628 CES/CEOES: Weekly Inspections will be scheduled in the contractors CMMS system and run logs uploaded into the system.

NOTE: AFSBn-CHS will furnish fuel and oil for all back-up generators upon request.

2.1.2.3 WASHRACK MAINTENANCE

PMI for the Wash rack shall accomplish inspection and service to all water recycling equipment, including burners, pumps, and filtering systems at least four times annually. The scheduling of PMI must be coordinated with the quarterly cleaning and servicing of the Oil/Water Separators by others. Coordination will be accomplished through the COR. See Appendix G & H.

2.1.2.4 BOILER MAINTENANCE

The contractor shall perform PM, operational inspections and documentation IAW AFI 32-1068 to ensure reliable and continuous safe operation of all facility boilers covered under this PWS (see Appendix A & F) to include water-testing and treatment. The use of AF Form 1459, Water Treatment Operating Log for Steam and Hot Water Boilers IAW AFI 32-1054 is mandatory, as a minimum. The contractor shall ensure all boilers remain certified IAW AFI 32-1068 and all ASME and NBSI codes. Comment by WOLF, COREY D CIV USAF AMC 628 CES/CEOES: Logs and certifications will be uploaded into the CMMS and attached to scheduled PMI.

2.1.2.5 COOLINGTOWER MAINTENANCE

The contractor shall perform PM and operation inspection IAW EPA guidelines and AFI 32-1054 to ensure water quality standards are maintained. The use of AF Form 1457, Water Treatment Operating Log for Cooling Tower Systems shall be mandatory, as a minimum. The contractor shall clean the tower no less than annually to ensure operational efficiency. See Appendix M – Engineering Technical Advisory: Legionellosis Mitigation Actions. Comment by WOLF, COREY D CIV USAF AMC 628 CES/CEOES: Inspections will be scheduled in the contractors CMMS system and treatment logs uploaded into the system. Comment by DUNN, KEVIN L CIV USAF AMC 628 CES/CEOES: 1. “The use of a water treatment log for Cooling Tower Systems IAW AFI 32-1054 which includes all manufacturer water treatment recommendations is mandatory.”

2.1.2.6 TRANSFER SWITCH OPERATIONAL LOAD CHECKS

The contractor shall perform an annual operational check of the transfer switch to ensure automatic transfer for power operates as designed. The contractor shall coordinate testing with the AFSBN-CHS Facility engineer for scheduling and notifications IAW Section 1.2.3.

2.1.2.7 ELECTRICAL AND DISTRIBUTION PANELS

The contractor shall perform annual PMs to ensure reliable and continuous safe operation of all facility panelboards. At a minimum, the contractor shall perform the following tasks:

· Check for excessive heat, odors, noise, and vibration

· Clean and check general condition of each panel

· Ensure each breaker is correctly labeled.

2.1.2.8 LOCKSMITH SERVICES

The contractor shall perform tasks in the repair and maintenance of locks and related hardware as follows:

· Repairs and maintains locks (i.e., key & tumbler, push button combination, and RFID) and related hardware, such as fabricating and installing new parts, changing lock combinations, making new or duplicate keys from patterns or codes)

· Installs new lock cores

· Repairs, replaces, and maintains door closers

· Open locks which have no known combinations or no keys

· Identifies keys, maintains key records, and maintains security

· Setting up master keying systems (including grandmaster, sub-master and individual key operations) on new or existing buildings

· Changing of safe combinations

Note: The contractor shall only fulfill duplicate keys requests submitted by the Facility Engineer.

2.1.2.9 SECURITY GATE

The contractor shall perform PMI and repairs on the Post 9 motorized entrance gate. RFID security equipment shall be repaired as needed. No PMI required for RFID components.

The following is to be used as minimum requirements for preventive maintenance inspections:

· Check internal sensor for proper operation

· Check brake system for proper operation

· Check drive chain for excessive slack & lubricate

· Check drive sprockets for set screw tightness

· If equipped, disconnect power and test battery back-up

· Inspect gate for wear or damage

· Check all accessories for proper operation

· Inspect all electrical wire connections

· Check frame bolts for tightness

· Inspect and lubricate guide rollers

· Inspect total unit for wear or damage

2.1.2.10 ANNUAL TESTING/INSPECTION/REPAIR OF FACILITY BACKFLOW PREVENTERS

The contractor shall develop and implement a program to perform annual testing/inspection/repair of AFSBn-CHS facilities backflow preventers to ensure trouble-free operation IAW AFI 32-1066, Backflow Prevention Program. The AFSBn-CHS facility backflow preventer’s inventory is provided in Appendix A. Comment by WOLF, COREY D CIV USAF AMC 628 CES/CEOES: Test results will be attached to the annual PMI in the CMMS.

2.1.3 NON-REAL PROPERTY (NON-RPIE)

Non-real Property Installed Equipment (Non-RPIE) is described as organizational, collateral, or mission related equipment, apparatus, and fixtures that are not integral to the facility and can be removed without physical damage or are not essential to its function. Temporary and relocatable structures are also not considered Real Property.

The contractor shall perform PMI, repair services, and provide general electrical, mechanical, plumbing, and building trades service for existing utilities, structures, and infrastructures within the facilities to support mission safety and efficacy needs for ARMY owned facilities, structures, and equipment listed in Appendix B. The AFSBn-CHS Facility Engineer will be the designated COR for non-RPIE maintained under this PWS. Administrative and work control processes will be similar, but not specifically the same for PMI and repairs on non-RPIE. Any variations will be listed in the subsequent sections below for the respective Non-RPIE facilities, structures, and equipment.

2.1.3.1 COMPRESSED AIR SYSTEMS

AFSBn-CHS has two (2) supply air loops that run underground to various facilities. The air loops are geographically divided between the north and south sides of the property. The contractor shall provide required maintenance to these loops. The Northern loop has been replaced with new piping, shutoff valves, condensation pits, and tie-ins in 2018. Any information regarding this new loop beyond what is provided within Appendix B and can be obtained from the Facility Engineer upon request. The Southern loop has been repaired, purged, and cleaned but remains the original fiberglass pipe installed by the Navy.

Critical facilities have been equipped with an individual reciprocating compressor as the primary source for compressed air. Shutoff valves have been installed at these facilities allowing the compressed air loop to be used as an alternate source of compressed air to these facilities. All facility individual compressed air systems (with the exception of compressors and systems dedicated to fire suppression) system are covered under this contract, and are listed within Appendix B.

The contractor shall perform monthly inspections and operational tests for the entire compressed air system at each facility and the supplying loop to ensure continuous operational functionality. All system testing shall be coordinated with the AFSBn-CHS Facilities Engineer/COR prior to conducting testing IAW 1.2.3. All deficiencies discovered during inspection and/or preventive maintenance, or identified and issued through a service call, shall be corrected by repair or replacement with like-in-kind parts that meet manufacturers design requirements. The contractor shall record all findings within the CMMS MVP Plant IAW Section 2.3.5. Contractor reporting shall be IAW Section 2.4.

2.1.3.2 OIL DISTRIBUTION SYSTEMS

The oil distribution system includes all hoses, nozzles, gauges, pumps, dispersing guns, and any item required to make the system fully functional. All systems are located at a single facility and distribute oil and operational fluids throughout the facility from a single reservoir.

The oil distribution system is comprised of the following major components.

The contractor shall perform PMIs in accordance with industry standards and/or manufacturers’ recommendations. In addition, the contractor shall perform quarterly inspections and operational tests on the oil distribution systems to ensure the entire system is performing as the manufacturer intended and to ensure continuous operation, environmentally friendly (i.e., leak free), and maximize useful life. All deficiencies discovered during inspection and/or preventive maintenance, or identified and issued through a service call, shall be corrected by repair or replacement with like-in-kind parts that meet manufacturers design requirements. The contractor shall record all findings within the CMMS MVP Plant IAW Section

2.3.5. Contractor reporting shall be IAW Section 2.4.

2.1.3.3 VEHICLE EXHAUST EXTRACTION SYSTEM

The contractor shall conduct PMIs in accordance with industry standards and/or manufacturers’ recommendations. In addition, the contractor shall perform a quarterly inspection to include operational tests on all exhaust extractions systems to ensure operation at designed standards and OSHA requirements for exhausting of vehicle fumes (JP8) are met. The contractor shall repair or replace any system components as required to return and/or maintain these systems to an operational condition. All deficiencies discovered during inspection and/or preventive maintenance, or identified and issued through a service call, shall be corrected by repair or replacement with like-in-kind parts that meet manufacturers design requirements. The contractor shall record all findings within the CMMS MVP Plant IAW Section 2.3.5. Contractor reporting shall be IAW Section 2.4.

The following is to be used as minimum requirements for preventive maintenance inspections and controls for each exhaust extraction system:

· Inspect entire system for possible leaks

· Inspect and adjust the aspiration cycle for proper operation

· Inspect and clean fans and other components

· Lubrication of mechanical parts

· Inspect chimneys and all vents

· Inspect and clean in-line filter

· Verify pressure relief valve setting, adjust as necessary

· Verify system pressure parameter devices operating properly

· Visually inspect exterior of system piping to include pipe hangers and supports

· Verify satisfactory system operating pressures, adjust as necessary

· Operating switch control

· Verify emergency panel operability and functionality

· Verify control of rewind spring and calibrate as required

· Inspect hose-stopper, adjust as necessary

2.1.3.4 LARGE AREA MAINTENANCE SHELTER (LAMS) MAINTENANCE

The contractor shall perform inspections, preventative maintenance, and operational tests on the LAMS (1- 4) IAW reference document provided in Appendix L – LAMs Maintenance Requirements. All deficiencies discovered during inspection and/or preventive maintenance, or identified and issued through a service call, shall be corrected by repair or replacement with like-in-kind parts that meet manufacturers design requirements. The contractor shall record all findings within the CMMS MVP Plant IAW Section 2.3.5. Contractor reporting shall be IAW Section 2.4.

2.1.3.5 PAINT AND BLAST BOOTH

The contractor shall not be required to provide preventive maintenance of the paint booth or blast booth. It is the intent of this PWS to provide inspection and repair services only. The contractor shall perform quarterly inspections and operational tests on the Paint and Blast booth systems to include compressed air lines (service and breathing), electrical panels, disconnects, connections, makeup air units, exhaust units, lighting, control panels, sensors, limit switches tent structure for the blast booth, and all other components to ensure all components are operating as the manufacturer intended and to ensure continuous operation and maximize useful life. An inspection checklist shall be developed by the contractor and must be approved by the AFSBn-CHS Facility Engineer/COR. Inspections shall document any noted deficiencies, required repairs, problems with the air systems (breathing and service) ventilation systems and balanced air distribution throughout each booth in accordance with vendor specifications. It shall be the contractor’s responsibility to ensure the paint booth and blast booth remain safe and operational and to inform the AFSBn-CHS Facility Engineer/COR immediately of any problems identified.

All deficiencies discovered during inspection and/or preventive maintenance, or identified and issued through a service call, shall be corrected by repair or replacement with like-in-kind parts that meet manufacturers design requirements. The contractor shall record all findings within the CMMS MVP Plant IAW Section 2.3.5. Contractor reporting shall be IAW Section 2.4. Comment by DUNN, KEVIN L CIV USAF AMC 628 CES/CEOES: Change to using MAXIMO as a service request system. Comment by DUNN, KEVIN L CIV USAF AMC 628 CES/CEOES: Upon contract award, the CMMS system will be up and running within (60days) Comment by DUNN, KEVIN L CIV USAF AMC 628 CES/CEOES: Preferred or like in kind CMMS system to MAXIMO to ensure continuity

2.1.3.6 BACKUP GENERATORS

The contractor shall perform inspections and operational tests to ensure continuous operation and maximize useful life. The contractor shall perform PMIs in accordance with industry standards and/or manufacturers’ recommendations. The contractor shall ensure that weekly inspections, verifying fuel levels, run time, and difference in runtime from previous inspection is conducted. All PMI shall meet compliance requirements for any applicable regulatory air and discharge permits in effect. Note: AFSBn-CHS will furnish fuel and oil for all backup generators.

All deficiencies discovered during inspection and/or preventive maintenance, or identified and issued through a service call, shall be corrected by repair or replacement with like-in-kind parts that meet manufacturers design requirements. The contractor shall record all findings within the CMMS MVP Plant IAW Section 2.3.5. Contractor reporting shall be IAW Section 2.4.

2.1.3.7 RADIO FREQUENCY TRACKING

The contractor shall provide support for the installation and removal of the radio frequency equipment used by AFSBn-CHS for tracking of military vehicles. Radio Frequency (RF) devices are called Interrogators and shall not be maintained by the contractor. The contractor’s only requirement is to provide labor for the installation or removal of these devices in areas mounted to poles higher than 6-feet. Typically no more than 12 total events in a calendar year. Requests for support will be issued via a Service Call by the AFSBn- CHS COR, and no recurring PMI is required.

2.1.3.8 DRINKING WATER STATIONS

The contractor shall conduct PMI on all stations IAW industry standards and/or manufacturers’ recommendations. The drinking water stations are located throughout the facilities and a comprehensive list is provided in Appendix B. All deficiencies discovered during inspection and/or preventive maintenance, or identified and issued through a service call, shall be corrected by repair or replacement with like-in-kind parts that meet manufacturers design requirements.

2.2 PREVENTIVE MAINTENANCE & INSPECTION (PMI)

The contractor shall perform PMI on facilities, structures, systems and equipment listed in Appendix A & B, IAW the minimum standards set forth in Section 1.2.1. PMI consists of, but is not limited to, inspection, operational checks, lubrication, calibration, adjustment, re-programing, and minor part and component replacement (e.g., filters, belts, hoses, fluids, oil, grease, or other consumables) due to wear, ensuring equipment is maintained in a safe and fully operational condition, and to minimize malfunction, failure or continued deterioration of equipment until the next scheduled PMI. Completion of all scheduled and unscheduled PMI includes proper documentation and submission of a PMI report IAW Section 2.4.1. The identification of any other than minor part and component replacement or other contractor recommended preventive or corrective actions required to ensure the equipment is operating per manufacturer’s standards shall be communicated to the respective COR for RPIE and non-RPIE by documenting the necessary or recommended repair or corrective maintenance on the completed PMI report. The contractor shall complete all inspections, operational checks, lubrication, calibration, adjustments, re-programing, and minor part and component replacement estimated to be under the LOL (Section 2.3) and provide all necessary labor, services, parts, and materials as part of the PMI firm fixed-price for both RPIE and non-RPIE.

2.2.1 PREVENTIVE MAINTENCE & INSPECTION PLAN (PMIP)

Using the standards set forth in Section 1.2.1, the contractor shall develop and submit a Preventive Maintenance and Inspection Plan (PMIP) to the COR for acceptance within 30-days of contract award. The Plan shall be organized to clearly differentiate RP/RPIE and non-RPIE items. The plan shall also include a PMI Task List (PMTL) for each facility, structure, system, and piece of equipment listed. The PMTL shall clearly identify the item and location (facility number, etc.) and list all recurring preventive maintenance tasks and inspections along with the reference standard, a brief narrative description of each task or inspection, specified frequency of occurrence (daily, weekly, monthly, etc.), and any other requirements, including, but not limited to: recommended craft or trade, coordination or special permissions required, common or special tools necessary, supplies, materials and other consumables (lubricants, O- rings, filters, gaskets, etc.), and estimated time for completion.

2.2.2 SCHEDULES

Based on the PMIP, the contractor shall submit two PMI schedules to the COR within 30-days of contract award. The first schedule shall be a rolling 30-day projection of all scheduled PMI (excluding Daily PMI) and proposed repair work. The 30-day schedule shall be updated at least weekly and a copy submitted to the COR and AFSBn-CHS Facility Engineer IAW Section 1.2.3. The second shall be a comprehensive PMI schedule that includes all PMI with a frequency of monthly or greater identifying the planned completion week through the duration of the contract. The contractor’s comprehensive PMI schedule should be compatible with the contractor’s facility inspection schedule required by Section 2.1.1 and may be combined. Once the initial comprehensive schedule is accepted, proposed changes may be submitted to the COR for acceptance no less than 14 calendar days prior the effective date of any change.

2.2.3 INSPECTION, TESTING, AND CERTIFICATIONS

The contractor shall provide inspection, testing, and certification services on a periodic basis or following repairs as required by the standards contained in Section 1.2.1. Examples of testing or certification may include backflow preventer testing, system pressure boundary integrity (hydrostatic, pneumatic, vacuum drop, etc.), fuel/fluid testing for purity and/or to meet chemical treatment requirements/standards. The contractor will retain a copy all testing documentation and certificates and provide originals to the COR.

2.3 REPAIRS & SERVICE CALLS

Repair efforts outside the firm, fixed-price scope specified by this PWS are not allowed without proper authorization. Authorization may come from the respective COR or, in some cases, the CO depending on the estimated or quoted expense. Service Calls and identified repairs below the standard LOL shall be accomplished by the contractor at no additional cost to the Government. The applied standard LOL rates for each Service Call or COR issued repair work order are as follows:

· $500 for Service Calls & repairs/corrective maintenance on non-RPIE.

· $1500 for Service Calls & repairs/corrective maintenance on RP facilities/RPIE.

Service Calls will be issued by the COR and designated as Routine, Urgent, or Emergency (Sections 2.3.1 through 2.3.3). Repair work orders above the LOL may originate in one of the following ways:

· Identified during performance of scheduled and unscheduled PMI for RPIE & non-RPIE.

· Identified during performance of RP facility inspections.

· Identified during response to a COR issued Service Call.

In response to Service Calls, any recommended/necessary repairs that are estimated to exceed the LOL will require the contractor shall submit a written quote (see Section 2.4.3) to the respective COR that identifies the contractor’s incurred cost. If the contractor’s written estimate is below $2000, the COR may approve and authorize an immediate repair following their approved technical review and verification of funds availability. The CO is required to approve and authorize all repairs following the COR’s technical review and verification of available funds when the contractor’s estimate is greater than $2000. Upon approval, the contractor shall receive a written Notice to Proceed (NTP) from the CO/COR and the contractor shall Comment by DUNN, KEVIN L CIV USAF AMC 628 CES/CEOES: change to reflect inflation and cost of materials going up complete the repair within the assigned Period of Performance (POP). The CO, at their discretion, may issue a verbal NTP. No work above the LOL shall be initiated by the contractor without a verbal or written NTP. If the contractor performs work above the LOL without prior COR/CO approval (as appropriate), the contractor shall be responsible for costs incurred.

The COR shall be notified IMMEDIATELY when circumstances preclude work completion within the assigned POP (identified long lead time for repair parts, etc.) to request an extension. The contractor shall IMMEDIATELY notify the COR when any authorized in-progress repair is anticipated to exceed $2000. Prior to exceeding the COR authorized threshold of $2000, the contractor must suspend work and submit a revised written estimate for CO approval and authorization prior to proceeding. The contractor exceeds the $2000 threshold without CO approval at its own risk. Upon completion of all repairs exceeding the LOL, the contractor shall notify the COR and follow up by submitting a written Repair Report summarizing the repair action within one week. Repair Reports shall be prepared and submitted IAW Section 2.4.2. Repair services shall conform to the applicable specifications and standards set out in Section 1.2.1.

The contractor is not required to provide PMI and repair services for equipment on recognized holidays (see para 5.1.2). If a scheduled service falls on a recognized holiday, the service will be performed on the next workday, (i.e., if a holiday falls on Monday, service will be provided on Tuesday).

Work stoppage due to un-safe working conditions, identified by the contractor, shall be approved through the CO. The contractor shall survey and then document the un-safe work condition within five work-days after discovery. The contractor shall submit a proposal to resolve any un-safe work condition on company letterhead to the CO, CA and COR. The contractor shall resume all work once notified by the CO that the un-safe work condition has been corrected.

2.3.1 ROUTINE

As necessary, the COR shall issue the contractor a written request to complete a service call during the normal hours of operation. The contractor shall respond to the service call following the Government's notification within 3 business days. The Routine Service Call response shall include troubleshooting, assessment, and effective action to restore safe, RELIABLE operation. Any minor repairs, adjustments, and/or other corrective action that can be completed during the service call using on-hand materials, parts and supplies shall be made prior to leaving the Service Call. The contractor shall notify the COR of any Routine Service Call that cannot be resolved during initial response, or is anticipated to exceed the applicable LOL. The Routine Service Call will then be considered a Routine Work Order and must be completed and closed within 30 calendar days of issuing the call or within the POP assigned on the NTP for work exceeding the applicable LOL.

2.3.2 URGENT

Urgent calls are defined as any facility, structure, system, or equipment deficiency that does not immediately endanger personnel or property, but extended delays of repairs could possibly result in damage to Government property, or soon affect the security, health or well-being of personnel, or the continued operation of a mission essential service or system. Calls may also be classified and issued as Urgent when directed by Command Authority. Contractor notification for Urgent Service Calls may be initially issued verbally by the COR followed by a written request as soon as practical. Urgent Service Calls will not typically be issued outside of normal hours of operation.

The contractor shall respond to the Urgent Service Call following the Government's notification within 1 business day. The Urgent Service Call response shall include, as a minimum, troubleshooting and corrective action that will result in minimal mission impact, and restore safe, FUNCTIONAL operation to prevent property damage or personnel injury. The Contractor shall notify the COR of any Urgent Service Call that cannot be resolved during initial response, or is anticipated to exceed the applicable LOL. The Urgent Service Call may then be considered an Urgent Work Order and must be completed and closed within 7 calendar days of issuing the call, or within the POP assigned on the NTP for work exceeding the applicable LOL. At the discretion of the appropriate COR, the work order may be downgraded to a Routine Work Order for completion within 30 calendar days.

2.3.3 EMERGENCY

Emergency Service Calls are defined as any facility, structure, system, or equipment deficiency that immediately compromises Government property, environment, mission, or affects the life, health, or safety of personnel. This includes, but is not limited to, failure of any utility, environmental control, or security system. Emergency calls shall be considered received by the contractor at the time and date any Government representative (COR, AFSBn-CHS Facility Engineer, etc.) establishes communication with the contractor via telephone, or email. The COR will ensure a follow-up written request is provided as soon as reasonable. The contractor is required to respond to Emergency Service Calls 24 hours a day, 7 days a week.

During normal hours of operation, the contractor shall respond and be present on the job site within one (1) hour following notification. After normal hours of operation, weekends, and recognized holidays, the contractor shall be on site taking effective action to mitigate the emergency within two (2) hours following notification. The Emergency Service Call response shall include immediate corrective action to mitigate the emergency situation to protect property and personnel.