PWS - 764 GEN ATS Service.docx

Performance of Work Statement Mid-South Consolidated Mail Order Outpatient Pharmacy 764

SECTION 1: GENERAL INFORMATION

1.1 TITLE OF SERVICE: 764 Generator(s) and ATS Service Agreement

1.2 PERFORMANCE OF WORK: The contractor shall provide all resources necessary to accomplish the deliveries described in this performance work statement (PWS), except as may otherwise be specified. Contractors shall provide labor, parts, supplies and equipment necessary to provide maintenance, emergency services, and periodic preventive maintenance inspections for the equipment contained herein. Equipment is located at Mid-South Consolidated Mail Outpatient Pharmacy (CMOP) 3209 Elam Farms PKWY, Murfreesboro TN 37127.

1.3 DIRECTIVE: VHA Directive 1028 requires a minimum of two independent sources of power for all VA facilities to include any associated affiliate sites. A normal source generally supplying electrical power to the entire facility electrical power distribution system, and one or more alternate sources for use when the utility or primary source is interrupted. The alternate source must be one or more standby diesel generator(s) located on the VA CMOP facility required by NFPA 70, NFPA 110, and NFPA 101. VA Physical Security Design Manual establishes 100 percent backup of mission critical loads as the standard.

1.4 WORKING HOURS:

All Services will be scheduled with the COTR Contracting Officer Technical Representative during normal working hours between 6:30 a.m. & 5:00 p.m. Monday through Friday.

All work shall be scheduled through the COTR at a minimum of one week in advance. Work shall be performed in a manner to avoid disruption of CMOP production.

1.5 CONTRACT AUTHORITY

a. Contracting Officer (CO): The CO has responsibility for the administration of this contract. The CO alone, without delegation, is authorized to act on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

b. Contracting Officer’s Technical Representative (COTR): The COTR shall be appointed by letter from the CO. The CO who uses COTR’s are the primary Government representatives for the administration of the contract. COTR’s shall have proper training and experience in inspecting contracts, but do not have the authority to modify the contract.

1.6 BACKGROUND:

Mid-South Consolidated Mail Order Outpatient Pharmacy (CMOP) 764 currently is non-compliant with VHA Directive 1028 Facility Electrical Power Systems, Joint Commission Accreditation Environment of Care EC.02.05.07 EP’s 5 through 10, and NFPA 110 Standard for Emergency and Standby Power Systems. The intent of this procurement is to acquire services for a base plus four service agreement. VA staff are unavailable to perform the work, technical expertise within VA in-house staff are unavailable to support the equipment, and the specialized equipment needed for compliance mandates contracted services.

The VA Murfreesboro Consolidated Mail Outpatient Pharmacy (CMOP) processes high volume, mail prescription workloads using integrated, automated dispensing systems from seven locations to eligible Veterans throughout the United States. Murfreesboro CMOP has a reoccurring requirement for Generator Maintenance.

Murfreesboro CMOP requires this service in the event of a commercial power outage and to perform regular maintenance on their generators. The resulting contract for this solicitation will be a firm fixed price contract for a duration of a base year with options.

1.7 PERIOD OF PERFORMANCE: April 1, 2026 – March 31, 2031 Five-year Contract

1.8 SAFETY REQUIREMENTS: The vendor shall comply with all local, state and federal laws and safety regulations. Compliance with OSHA, NFPA, EPA, ASTM, and other applicable laws and regulations for the protection of contractor’s employees is exclusively the contractor’s obligation, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities. The vendor shall provide vendors employees with all necessary personal protective clothing and equipment. The Contracting Officer or his designee will notify the contractor of any noncompliance with the foregoing provisions and action to be taken. After receipt of such notice, the contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the contractor, his representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any apart of the work and hold the contractor in default as provided for elsewhere in this contract.

1.9 WEAPONS, FIREARMS, AND AMMUNITION: Vendor’s employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or on Government property while at VA Murfreesboro CMOP.

1.10 FIRE PREVENTION AND SAFETY: Vendor’s employees shall comply with the Occupational Safety and Health Act (OSHA), VA CMOP Fire Protection Program and the Fire Prevention and Health Program.

1.11 STANDARDS OF CONDUCT: The Contracting Officer or Contracting Officer’s Representative shall refer to the Contractor for immediate action (including, but not limited to, removal from the work site) any contract technician whose personal or professional conduct jeopardizes or interferes with the regular and ordinary operation of the CMOP facility. Breaches of conduct include, but are not limited to, intoxication or debilitation resulting from drug use; theft; dereliction; negligence in performing tasks or other conduct resulting in complaints by staff or management.

1.12 ILLEGAL SUBSTANCES: Illegal substance possession, use, or distribution will not be tolerated on any Government installation, including VA Murfreesboro CMOP. This includes prescribed medical marijuana. The contractor shall ensure that contractor employees who have access do not possess, use, or distribute illegal substances. All vendors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Vendors found to be in possession of illegal substances will be barred from the installation and subject to arrest and prosecution by local authorities.

1.13 SMOKING POLICY: Government has placed restrictions on the smoking of tobacco products in Government facilities. Vendor’s employees are subject to the same restrictions as Government personnel. Smoking is not permitted in or around government facilities.

1.14 CHANGES TO PERFORMANCE OF WORK: Any changes to this PWS shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a COR folder along with all other services of the contract. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

EQUIPMENT COVERED UNDER SERVICE AGREEMENT:

GEN 1 – GENERAC POWER SYSTEMS INC.

Model: GTA 312 AI IB 1013721360 43 11 GENERAC P/N OH9457

GEN 2 – GENERAC POWER SYSTEMS INC.

Model: GTA 312 AI IB 1018093679 51 12 GENERAC P/N OJ9643

AUTOMATIC TRANSFER SWITCH (ATS) COVERED UNDER SERVICE AGREEMENT:

AUTOMATIC TRANSFER SWITCH DATA

GENERAC POWER SYSTEMS

480 VOLTS

CENTRALIZED CONTROLLER COVERED UNDER SERVICE AGREEMENT:

POWER MANAGER – SYSTEM CONTROLLER

GENERAC POWER SYSTEMS

SECTION 2: DESCRIPTION OF SERVICE LEVELS

2.1 CLIN 0001: LEVEL I – Service to be performed 4 times a year: (March, June, September, & December)

The contractor tests each standby generator beginning with a cold start not under load and brought to the nameplate rating of the generator or meets the manufacturer’s recommended prime movers’ exhaust gas temperature and then operated for at least 30 continuous minutes. The cool-down period is not part of the 30 continuous minutes. The results and completion date of the tests are documented. Service inspections and tests will be submitted to the COTR Contracting Officer Technical Representative electronically no less than 5 working days after the scheduled test/inspection.

2.1.1 Automatic Transfer Switch Visual Inspection:

1. Verify that the ATS is clean and free of dust, dirt and moisture.

2. Ensure that ATS enclosure is properly sealed and there are no visible signs of wear or damage.

3. Check that all labels, nameplates, and signage are intact and legible.

2.1.2 Automatic Transfer Switch Safety Inspection:

1. Check for signs of wear, corrosion, or damage to the housing, connections, and components.

2. Look for any loose or damaged electrical connections.

3. Inspect for any signs of overheating or arcing, such as discoloration or burning marks.

4. Inspect all mechanical parts for signs of wear and proper lubrication

5. Ensure the ATS setup complies with relevant codes, standards, and manufacturer recommendations.

2.1.3 Automatic Transfer Switch Control Panel Inspection:

1. Check indicator lights, displays, and meters on control panel for proper function.

2. Verify all control switches are in correct position.

3. Test alarm functions to ensure they are working correctly.

2.1.4 Generators Before Start-Up Checks (Visual):

1. Check Anti-freeze and Coolant Level.

2. Check Radiator (leaks, damage, blockage).

3. Check Fan Assembly (cracks, bent blades, grease bearings).

4. Check V Belts (proper tension, condition).

5. Check Coolant hoses (conditions, leaks).

6. Check Fuel System Day Tank (operation, lines, leaks).

7. Check Fuel Injection System (leaks, condition).

8. Check Fuel Priming Pump (operation, leaks, condition).

9. Check Air Cleaner Assembly (leaks, cracks, gaskets, filter condition).

10. Check Inlet Manifold and Piping (leaks, condition).

11. Check Exhaust Manifold and Piping (leaks, condition).

12. Check Electrical DC Wiring (engine, condition, connections).

13. Service Batteries and Cables (distilled water level, condition, connections, conduction testing for sealed batteries).

14. Check Battery Charger (condition, operation, AC/DC).

15. Check Balancer (leaks, condition).

16. Annotate Service (Hour) Readings before startup.

2.1.5 Generators Operation Check:

Meet recommended manufacturers operating temperatures then run for a minimum of 30 Minutes.

1. Check Battery Voltage Drop While Cranking (condition).

2. Check Engine Smoke (critical system indicator).

3. Check Safety Shutdowns and Pre-Alarms (condition, operation).

4. Check Fuel Transfer Pump (PSI, condition, leaks).

5. Check Oil Pump (PSI).

6. Check Lubrication System (leaks).

7. Check Entire Cooling System (leaks).

8. Check Operating Temperatures / Regulators (operation).

9. Check Gauges and Indicators (operation, condition).

10. Check Governor (operation, stability, response, frequency).

11. Check Turbo Charger If Applicable (operation).

12. Check Aftercooler If Applicable (leaks).

13. Check Control Panel (condition, operation, faults).

14. Check Electrical Power Generation (operation, voltage, frequency).

15. Check Exhaust (operation, leaks in generator housing, muffler).

16. Check Service (Hour) Readings before and after record (condition, operation).

17. Perform Minor Adjustments or Tunning as Necessary.

2.1.6 Generators’ Operating Temperature:

1. Re-Check Lubrication System (leaks).

2. Re-Check Cooling System (leaks).

3. Re-Check Air Induction System and Acoustical Materials (leaks, condition).

4. Re-Check Exhaust System (leaks).

5. Re-Check Governor (stability, response).

6. Re-Check Voltage and Frequency.

7. Perform Minor Adjustments as Necessary.

2.1.7 Generators Shut-down Checks (Visual):

1. Check Anti-freeze and Coolant Level.

2. Check Radiator (leaks, damage, blockage).

3. Check Fan Assembly (cracks, bent blades, grease bearings).

4. Check V Belts (proper tension, condition).

5. Check Coolant hoses (conditions, leaks).

6. Check Fuel System Day Tank (operation, lines, leaks).

7. Check Fuel Injection System (leaks, condition).

8. Check Fuel Priming Pump (operation, leaks, condition).

9. Check Air Cleaner Assembly (leaks, cracks, gaskets, filter condition).

10. Check Inlet Manifold and Piping (leaks, condition).

11. Check Exhaust Manifold and Piping (leaks, condition).

12. Check Electrical DC Wiring (engine, condition, connections).

13. Service Batteries and Cables (distilled water level, condition, connections, conduction testing for sealed batteries).

14. Check Battery Charger (condition, operation, AC/DC).

15. Check Balancer (leaks, condition).

16. Annotate Service (Hour) Readings before startup.

2.2 CLIN 0002: LEVEL II – Annual Service to be performed 1 time a year: (March)

LEVEL I SERVICES PLUS THE FOLLOWING:

2.2.1 Generators’ Maintenance:

1. Check Generator Alignment.

2. Grease Generator Bearings (As required).

3. Change Air Filters (As Required)

4. Change Oil filters.

5. Change Oil (Engine Lubricating).

6. Change Fuel Filters.

2.2.2 OIL LAB ANALYSIS - Service to be scheduled with the Facility Manager/COTR: Annual

2.2.3 FUEL LAB ANALYSIS – Service to be scheduled with the Facility Manager/COTR: Annual

Provide labor and materials for sampling and lab analysis of unit belly tanks for generators during regularly scheduled services. Service to be provided 1 time per year for 2 fuel tanks. Lab analysis will include the most current ASTM standards and reflect the documentation submitted to the COTR.

2.2.3.1 Particulate Contaminates - [ASTM D975 - Standard Specification for Diesel Fuel Oils]

2.2.3.2 Spectrochemical Analysis - [ASTM D7111 - Standard Test Method for Determination of Trace Metals]

2.2.3.3 Sediment and Water Contaminant - [ASTM D2709 - Standard Test Method for Water and Sediment]

All lubricants, oil filters, fuel filters, air filters and other materials necessary to perform and maintain system integrity at levels I, II and III shall be included as part of the contract.

All disposal of lubricants, oil filters, fuel filters and air filters and other materials utilized to maintain system integrities at levels I, II and III shall be removed from the property per the Vendor and disposed of following EPA and local guidelines.

All pricings to include travel, taxes, EPD supplies, and environmental charges shall be included as part of the contract.

2.3 CLIN 0003: LEVEL III – Annual Service to be performed 1 time a year: (September)

LEVEL I SERVICES PLUS THE FOLLOWING:

Maintenance:

1. Drain and refill cooling system with Manufacturer recommended Anti-Freeze and Conditioners.

Generator Cooling System Service (Manufacturer Recommended Hours):

1. Drain Coolant.

2. Fill the Cooling System with Manufacturer Recommended Cooling System Cleaner / Flush Mixture.

3. Start and Operate Engine under Manufactures Recommended Rated Load for Manufacturer Recommended Amount of Time.

4. Stop Engine and Drain Cleaning Solution.

5. Refill Engine with Clean Tap Water and Run Engine for ½ Hour under Manufactures Recommended Rated Load.

6. Repeat Items 4 & 5 as Necessary until Engine is Clean.

7. Refill Engine Cooling System with Manufacturers Recommended Type Anti-Freeze and Conditioners.

8. Start and Operate Engine under Manufactures Recommended Rated Load for ½ Hour.

9. Stop Engine and Top Off Coolant Level if Necessary.

All lubricants, oil filters, fuel filters, air filters and other materials necessary to perform and maintain system integrity at levels I, II and III shall be included as part of the contract.

All disposal of lubricants, oil filters, fuel filters and air filters and other materials utilized to maintain system integrities at levels I, II and III shall be removed from the property per the Vendor and disposed of following EPA and local guidelines.

All pricings to include travel, taxes, EPD supplies, and environmental charges shall be included as part of the contract.

2.5 CLIN 0004: RESISTIVE LOAD BANK TESTING – Service to be scheduled with the Facility Manager/COTR: Annual & Triennial (June)

TRIENNIAL 4-HOUR STATIC LOAD: The first three hours of the test are required to be not less than 30% of the emergency generator nameplate kW rating or the minimum exhaust gas temperature. The last hour cannot be less than 75% of the emergency generator nameplate kW rating for a total of 4 continuous hours.

· Service to be performed once every three years

· All cabling and equipment utilized for the Resistive Load Test will be provided by the Vendor.

· Vendor is to make all the necessary connections.

· Personnel to remain on site for the duration of the testing.

ANNUAL 1.5-HOUR STATIC LOAD: Test the emergency generator once every 12 months using supplemental (dynamic or static) loads of 50% of nameplate rating for 30 minutes, followed by 75% of nameplate rating for 60 minutes, for a total of 1.5 continuous hours.

· Service to be performed once every year in-between triennial load tests

· All cabling and equipment utilized for the Resistive Load Test will be provided by the Vendor.

· Vendor is to make all the necessary connections.

· Personnel to remain on site for the duration of the testing.

2.6 CLIN 0005: EMERGENCY SERVICES & UNFORSEEN REPAIRS

· Vendor shall provide emergency and out-of-scope repair services for Generators, Automatic Transfer Switches and associated Controls and Alarms not to exceed $15,000.00 for each year of award unless a justification and modification is approved through the CO.

· Emergency & Unforeseen Repair funding will be added to CLIN 0005, and each option year and used if repairs and/or emergency responses are needed.

· All emergency calls shall be responded to within 1 business day of established communications.

· Vendor shall communicate with the Facility Manager/COTR over repairs and provide quotes prior to performing any non-emergent repairs.

SECTION 3: SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

Upon completion of preventive maintenance (PM) inspection and/or emergency repair the Contractor shall email an electronic copy of the service report with the (COTR) Contracting Officer Technical Representative annotating what repairs, service, calibration, etc., were performed and whether preventive maintenance was done. Each service report shall include the name of the contractor, name of Field Service Engineer (FSE), date, time (starting and ending), equipment downtime, hours of labor including costs (when emergency service is authorized outside of normal working hours), the parts utilized including costs, (when emergency service is authorized outside of normal working hours), the nature of the problem, the nomenclature of the item repaired (serial number & model number). The service (FSE) Facility Supervising Employee attesting that the equipment is in satisfactory working order and is functioning at an acceptable level of performance shall sign this report and archive the document in the COTR file. The contractor shall sign out at the designated location before leaving. NOTE: Failure to furnish a service report or obtain a signed copy of the service report could result in delay of payment.

3.1 TRAINING:

a. One-Time training during the initial site visit after award will be conducted.

b. Training shall be provided to Staff to go through the operations of the equipment for the following:

· Centralized Control Panel functions

· Generator Control Panel Functions

· Automatic Transfer

· Manual transfer

· Emergency shutdown

c. Contractor will provide a written SOP for conducting ATS transfers for monthly requirements per EC.02.05.07 EP 5 Emergency generator test 30% rated load: The monthly tests for diesel-powered emergency generators are conducted with a dynamic load that is at least 30% of the nameplate rating of the generator or meets the manufacturer’s recommended prime movers’ exhaust temperature.

3.2 All contractors must be registered in the System for Award Management (SAM) database https://sam.gov/ to be eligible for a government award.

3.3 Invoices shall be submitted upon completion of work. Pursuant to FAR Clause 52.212-4(g), payment will be made after receipt of properly prepared invoices, provided that the following has been met:

a. Invoicing shall be accomplished using the Tungsten network. Invoices mailed or faxed will not be paid. Invoices submitted directly to the VAFSC or the facility will not be accepted and will delay payment.

b. To properly administer this contract, it is mandatory that all technicians report to COTR or designee, with the work/repair ticket after the work has been completed. This procedure is necessary to ensure that internal accountability is maintained for all repairs. Failure to follow this procedure may jeopardize the payment of maintenance work and the contractor's technician who ignores this procedure does so at his/her own risk.

3.4 Commercial vendors seeking invoice or payment status can log into their Tungsten Network account at https://www.tungsten-network.com/customer-campaigns/veteransaffairs/

3.5 GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

3.6 FSC e-Invoice Contact Information: (877) 353-9791 FSC e-Invoice email: vafsccshd@va.gov

3.7 For Invoice status tracking, the contractor should use the FSC Customer Engagement Portal, link: https://www.cep.fsc.va.gov/

3.8 Invoices will be submitted into Tungsten by the Contractor with an itemized statement that will include but is not limited to:

· Invoice From: Contractor Information and address

· Vendor Code

· Contract Number

· Purchase Order Number

· Invoice Number

· Contractor Point of Contact

· Contracting Officer Technical Representative (COTR)

· Facility Code 764

· Itemized Services and Respective Cost for each item

· Dates of Service

· (CLIN) Contract Line-Item Number

· Type of Service

SECTION 4: EVALUATED TASKS AND ASSOCIATED DELIVERABLES:

4.1 Contractor must have the capability and all Licensing required to maintain, service and repair power generation equipment defined in the P.W.S. Contractor must have a minimum of 5 years’ experience in associated industry conducting similar services under contract.

4.2 Contractor shall be required to provide documentation evidencing liability insurance coverage at the time of the offer, award and annually thereafter.

4.3 The government will determine on a SR basis what positions are considered key personnel. The contractor shall identify, by name, the key management and technical personnel who will work under this contract at the time the work is being negotiated.

4.4 If a key person becomes unavailable to complete the SR, the proposed Substitutions of key personnel shall be made only as approved directed by the Contracting Officer and the COTR. The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein. If, at any time from date of award to the end of the contract, non-key personnel Contractor personnel are no longer available, COTR reserves the right to review the qualifications of the proposed replacement personnel and to reject individuals who do not meet the qualifications set forth in the TLO

4.5 The contractor must notify VHA in advance and we will approve or reject proposed contractor key personnel for the performance of this contract. The contractor shall submit a resume of qualifications to the COTR for key personnel and all other direct employees proposed for the project upon request. All Contractor employees will be approved by the COTR prior to being on duty when requested. If, at any time from date of award to the end of the contract, Contractor personnel are no longer available, the VHA will approve the qualifications of proposed replacement personnel and will reject individuals who do not meet qualifications set forth herein. The contractor must inform the VHA COTR, and Project Manager/Task Manager when personnel are removed from the contract for any reason. The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons.

SECTION 5: SCHEDULE FOR DELIVERABLES:

5.1 Contractor shall coordinate work with the (COTR) Contracting Officer’s Technical Representative / (FOS) Facility Operations Specialist.

5.2 Inspections and service will be scheduled on a routine basis excluding holidays. All services will be scheduled at a minimum with the COR/FSE 5 business days prior to anticipated service.

· Level I Service: Vendor electronic invoices for Service to COTR

· Level I Service: Electronic description of Service provided to COTR

· Level I Service: Vendor invoicing into Tungsten under correct Purchase Order Number

· Level II & III Service: Vendor electronic invoice for Service to COTR

· Level II & III Service: Electronic description of Service provided to COTR

· Level II & III Service: Vendor invoicing into Tungsten under correct Purchase Order Number

· Fuel & Oil Lab Analysis: Vendor electronic invoices for Service to COTR

· Fuel & Oil Lab Analysis: Service reflecting most recent applicable ASTM Standards provided to COTR

· Fuel & Oil Lab Analysis: Vendor invoicing into Tungsten under correct Purchase Order Number

· Resistive Load Bank Testing: Vendor electronic invoices for Service to COTR

· Resistive Load Bank Testing: Electronic description of Service provided to COTR

· Resistive Load Bank Testing: Vendor invoicing into Tungsten under correct Purchase Order Number

· Each Submittal reflects the equipment that has been serviced and/or repaired by the correct nomenclature reflected in the tables described in the P.W.S.

X

X

X

X

X

X

X

SECTION 6: DOCUMENTATION:

Documentation is specific to Joint Commission Accreditation requirements as it pertains to required inspections and testing of diesel engine driven emergency generators and related equipment. The documentation shall include but is not limited to:

6.1 SERVICES:

6.1.1 Identification Information:

Facility Name: The name of the facility where testing took place.

Site Location: Specific location of the generator and ATS within the facility.

Generator Identification: Serial number, model number, and any other identifying information for the generator and ATS.

Contractor Information: Name of the contractor, including the company name, technician's name, and contact information.

6.1.2 Date and Time:

Service Date: The exact date the testing was performed.

Start and End Times: The time at which the test started and ended.

6.1.3 Service Description:

Type of Service: Levels I, II, III Duration of Test: The total duration of the generator runtime.

6.1.4 Generator Performance Data:

Voltage and Frequency: Record the voltage and frequency outputs of the generator during the test.

Operational Readings: Document vital readings such as oil pressure, coolant temperature, and any alarms or alerts triggered during the test.

Run Time: Total hours run by the generator, both under load and during cooldown.

6.1.5 Observations and Findings:

Operational Status: Document of the overall performance of the generator and/or ATS during the test.

Issues Encountered: Note any issues, anomalies, or malfunctions observed during the test.

Repairs and Maintenance: Detail any repairs or maintenance performed as a result of the test findings.

6.1.6 Safety Checks:

Safety Observations: Document any safety checks performed before, during, and after the test.

Environmental Conditions: Note any environmental conditions that could have impacted on the test (e.g., extreme temperatures, weather conditions).

6.1.7 Signatures:

Contractor Signature: The signature of the technician who performed the test.

6.2 FUEL OIL AND LUBRICATING OIL LAB ANALYSIS:

6.2.1 Identification Information:

Facility Name: Name of the facility where the generators and fuel tanks are located.

Site Location: Specific location of each unit belly tank within the facility.

6.2.2 Service Provider Information:

Company Name: Name of the company performing the fuel sampling and analysis.

Technician's Name: Names of the technicians who performed the sampling and analysis.

Contact Information: Contact details for the technicians and company.

6.2.3 Date and Time:

6.2.4 Belly Tank and Engine:

Belly Tank Identification: Identification details for both belly tanks, include their specific locations and labels if applicable.

Belly Tank Sizes and Capacities: Information on size and capacity for each tank.

Engine Identification: (Oil Sample Only) Annotate Engine Make and Model information.

6.2.5 Sampling Process:

Sampling Methodology: Description of procedures used to collect fuel and oil samples, ensuring it aligns with ASTM standards.

Number of Samples: Number of samples taken from each Tank and Engine.

Sample Handling: Chain of custody if requested by the COR/FSE.

6.2.6 Lab Analysis Details:

Lab Name and Contact Information: Name and contact information for the laboratory performing the analysis.

6.2.7 ATSM Standards Tested Fuel Oil:

Particulate Contaminants: ASTM D975 - Standard Specification for Diesel Fuel Oils Spectrochemical Analysis: ASTM D7111 - Standard Test Method for Determination of Trace Metals Sediment and Water Contaminant: ASTM D2709 - Standard Test Method for Water and Sediment

6.2.8 ASTM Standards Tested Lubricating Oil:

Kinematic Viscosity: ASTM D445 - Standard Test Method for Kinematic Viscosity.

Trace Metals: ASTM D5185 - Standard for testing trace metals in lubricating oil.

6.2.9 Test Results:

Particulate Contaminates: Fuel Oil Testing results of the ASTM D975 analysis, including any particulate matter detected and its concentration.

Spectrochemical Analysis: Fuel Oil Testing results of the ASTM D7111 analysis, detailing any trace metals found and their concentrations.

Sediment and Water Containment: Fuel Oil Testing results of the ASTM D2709 analysis, including the amount of sediment and water detected.

Kinematic Viscosity: Lubricating Oil Testing results of the ASTM D445 analysis, including results that could affect engine performance.

Trace Metals: Lubricating Oil Testing results of the ASTM D5185 analysis, detailing any trace metals found and their concentrations.

6.2.10 Observations and Recommendations:

Recommendations: Any recommendations for corrective actions or additional maintenance required based on the analysis results.

6.2.11 Supporting Documentation:

Lab Reports: Copies of the full lab analysis reports for each fuel and lubricating oil sample, including raw data and detailed results.

Certifications: Relevant certifications or qualifications of the laboratory performing the tests.

6.2.12 Signatures:

Technician Signature: The signature of the technician who performed the sampling.

Lab Analyst Signature: The signature of the laboratory analyst who conducted the analysis.

SECTION 7: FOR ALL VISITS BY CONTRACTOR:

7.1 Execute work to interfere as little as possible with normal functioning of CMOP, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

7.2 No utility service such as water, gas, steam, sewers, electricity, or fire protection systems and communications systems may be interrupted without prior approval of the FSE and/or the COTR. Electrical work shall be accomplished with all affected circuits or equipment de energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the CMOP Director’s prior knowledge and written approval. The vendor shall submit a request to interrupt any such services to the FSE and/or the COTR, in writing, 1 week in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

7.3 Any critical system outages will need to be scheduled by the FSE and/or COTR prior to performing the work. All CMOP policies and procedures will need to be followed thoroughly and notifications to the CMOP executive leadership members (ELT) and respective service lines conducted at a minimum of three weeks prior to the outage. Contractor request shall state reason, date, exact time of, and approximate duration of critical utility outage.

7.4 All PPE must be inspected and dawned per CMOP policies and NFPA 70 regulations when working in areas that require personal protection equipment.

7.5 VA reserves the right to close or shut down the project site and order the vendor’s employees off the premises in the event of a national or state emergency. The vendor may return to the site only with the written approval of the Contracting Officer.

7.6 Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police, and other emergency response forces in accordance with NFPA 241.

7.7 Means of Egress: Do not block exiting occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with the FSE and/or the COTR.

7.8 The Building shall be occupied during performance of work. Contractors shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas against dust and debris, so that equipment and affected areas to be used in the CMOP operations shall not be hindered. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that CMOP operations shall continue during the installation period.

The contractor shall maintain neat and orderly work areas and shall clean area of debris and rubbish daily and dispose of waste materials offsite per CMOP policies.

7.9 All work shall be performed in full accordance with applicable local and Federal regulations. All equipment and installation shall conform to the recommendations of National Fire Protection Association (NFPA), and National Electrical Code (NEC). No departures from specification requirements shall be permitted without written approval. The Supplier shall use good safety practices while working. All hardware should be installed in such a manner to minimize damage and maximize employee safety. All equipment and procedures shall conform to OSHA, NEMA, NIST, and ANSI Standards.

7.10 New work shall be installed and connected to existing work neatly, safely, and professionally. Disturbed or damaged work shall be replaced or repaired to its prior conditions.

7.11 All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly.

7.12 Where the Government determines that the vendor has installed equipment that is not conveniently accessible for operation and maintenance, equipment shall be removed, and reinstalled or remedial action performed as directed at no additional cost to the Government.

SECTION 8: GOVERNMENT RESPONSIBILITIES:

· Assign Project Manager / Contracting Officer Representative (COR).

· Provide and escort for the contractor when scheduled maintenance and/or repair are being conducted and provide access to required areas.

· Document the contractor’s arrival and departure from the facility.

· Schedule one-time training for staff with contractors.

· Notifications to facility and Executive Leadership when maintenance is scheduled to avoid production interruptions.

SECTION 9: CONFIDENTIALITY AND NONDISCLOSURE:

It is agreed that:

· The preliminary and final deliverables, and all associated working papers, application, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the COTR at the conclusion of the contract.

· The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this performance of work. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response.

· Press releases, marketing material, or any other printed or electronic documentation related to this service, shall not be publicized without the written approval of the CO.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

Provide high-quality, timely, and cost-effective mail order pharmacy services to veterans