PWS 4SFAB CLTP Married July 29-31 2022.DOCX

PANMCC-22-P-0000017869

PERFORMANCE WORK STATEMENT (PWS)

Chaplain Led Training Program – Marriage Training 29-31 July 2022

Part 1

General Information

1. General: This is a non-personal services contract to provide event coordination, lodging and services needed in support of the Chaplain Led Training Program. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, materials, supervision, and other items and non-personal services necessary to perform event coordination as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The 4th Security Force Assistance Brigade provides training to Soldiers, including single Soldiers, married couples, and Army Families. Training includes Chaplain Led Training Programs (CLTP) which are oriented to build local family strength. The CLTP is focused on building and maintaining individual and family readiness by mitigating the impact of common risks. CLTP events are not intended for contractors as participants, though contractors may attend events to provide instruction and coaching. CLTP events are commander-requested, Religious Support Team-led, and Army-resourced. Event planning, coordination, and logistical support services are needed to provide training events for authorized attendees.

1.3 Objectives:

The basic service objectives for 29-31 July 2022 are:

· Hotel/Guest service (2 nights) for 32 rooms: (30 Service Members/Spouses with children and 2 Religious Support Team members with their Spouses and children)

· Meal services

· Non-alcoholic beverage services

· Main conference room with AV support (1)

· Childcare training rooms (2) available for the duration of the event

· Childcare service (up to 40 of varying ages)

1.4 Scope: Event coordination services are required for: 29-31 July 2022 (Friday-Sunday). This event is requested to take place within 5 miles of downtown Boulder, CO or 5 miles of downtown Fort Collins.

1.5 General Information

1.5.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.5.2 Hours of Operation: The Government shall be able to contact the vendor during regular business hours leading up to and throughout the period of performance.

1.5.3 Place of Performance: This event is requested to be within 5 miles of downtown Boulder, CO or 5 miles of downtown Fort Collins.

1.5.4 Special Qualifications: Childcare services: The event coordinator shall ensure all childcare employees are capable and certified/licensed in accordance with all state and local laws including all required background investigations during the entire period of performance. Childcare providers must comply with the Colorado COVID 19 restrictions and provide hand sanitizer and masks for children over the age of five. Childcare providers must be screened in accordance with DoDI 1402.5, Background Checks on Individuals in DoD Child Care Services Program, 14 July 2016 and Army Directive 2014-23, Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs, 10 September 2014.

The event coordinator must be able to produce clear verifiable documentation of certifications/licensure and background clearance at any time.

1.5.5 Key Personnel: The Contractor shall provide a primary point of contact who will be responsible for the performance of work. The name of this person and an alternate who has full authority to act on behalf of the agency shall be designated in writing to the contracting officer upon contract receipt. These individuals shall be available during business hours up to and throughout the period of performance.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.8 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the sub-contractor.

2.1.9 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.10 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide all transportation to and from this event. The Government will provide all training, instructors, and materials.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Facility: The Contractor shall ensure that the location is able to meet all of the needs laid forth is this PWS. The guest rooms shall be neat and clean with fresh linens and free of any rodents, pests or mold.

4.2.1 Venue/Hotel: Venue is requested to be within 5 miles of downtown Boulder, CO or 5 miles of downtown Fort Collins.

4.2.2 Main conference/training room: The main training room shall be neat and clean and meet the required state and local laws for safety standards according to the number of occupants for three days (Friday – Sunday). The conference room participants will be no more than 64 adults at one time, for a total of 64 people in the conference room. The hotel staff will be required to sanitize the conference space before and after each day of training. The main conference room shall have AV equipment including a podium:

1 – Podium with Microphone (Friday-Sunday) 1 – Audio/Visual/Sound System that can accommodate a laptop (Friday-Sunday) 1 – LCD Projector and Screen (Friday-Sunday) 1 – AC Electrical Power Strips (Friday-Sunday) 1 – Wi-Fi capability (Friday-Sunday)

* A staff member who is familiar with these systems shall be available for any issues related to AV support.”

The estimated number of participants for 29-31 July 2022 is 64 adults.

4.2.3 Childcare training rooms: The training rooms shall meet all safety requirements to accommodate children of various ages. Childcare rooms shall have a Television, DVD player with access to power/electrical outlets. Enough childcare rooms will be provided to hold no more than %50 occupancy and meet COVID 19 safety precautions.

Childcare rooms will be required:

The estimated number of participants for 29-31 July 2022 is 40 Children. Ages and number of children are:

4.2.4 Equipment: All AV equipment shall be in good working condition with staff member available to assist should any issues arise.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Period of Performance: 29-31 July 2022. For this event, the RST will arrive at 1400, guests will arrive Friday at check in at 1600 and depart Sunday around noon.

5.2 Hotel Rooms:

For 29-31 July 2022 The venue shall be able to provide a total of 32 rooms: (30 Service Members/30 Spouses with 60 children and 2 RST members and spouses) for 2 nights. Thirty-two (32) of these rooms should be able to accommodate families. 32 rooms will be two double beds or larger size beds. Rooms with refrigerators and microwaves are not necessary.

5.3 Meal Service: Meal services will be provided with vouchers or take out boxed meals as follows.

Meals will be served according to the following schedule:

For 29-31 July 2022: Anticipated meals for 64 Adults, 40 Children 0-11 years old, and 20 Children 12-17 years old

Friday, 29 July 2022 124 (64 Adults and 40 Children 0-11years old, 20 Children 12-17 years old) Dinner meal (beef, chicken, and vegan entrees), starch sides, vegetable sides and beverages.

Saturday, 3 July 2022 124 (64 Adults and 40 Children 0-11years old, 20 Children 12-17 years old) Hot breakfast meals (protein, starch, and fruit) and beverages.

124 (64 Adults and 40 Children 0-11years old, 20 Children 12-17 years old) Lunch meals (beef, chicken, and vegan entrees), starch sides, vegetable sides and beverages.

124 (64 Adults and 40 Children 0-11years old, 20 Children 12-17 years old) Dinner meals (beef, chicken, and vegan entrees), starch sides, vegetable sides and beverages.

Sunday, 31 July 2022 124 (64 Adults and 40 Children 0-11years old, 20 Children 12-17 years old) Hot breakfast meals (protein, starch, and fruit) and beverages.

5.4 Main conference/training room with AV support: The main conference room shall have the following accommodations for both events:

1 – Podium with Microphone (Friday-Sunday) 1 – Audio/Visual/Sound System that can accommodate a laptop (Friday-Sunday) 1 – LCD Projector and Screen (Friday-Sunday) 1 – AC Electrical Power Strips (Friday-Sunday) 1 – Wi-Fi capability (Friday-Sunday)

* A staff member who is familiar with these systems shall be available for any issues related to AV support.

5.5 Childcare training rooms (5): All five rooms should be available for the entirety of the even. The intent is to use separate rooms for different age groups. The Childcare rooms shall have a Television, DVD player with access to power/electrical outlets.

For 29-31 July 2022 the venue shall be able to accommodate up to 40 children of various ages according to all local and state safety regulations, hold no more than %50 occupancy and meet COVID 19 safety precautions for the following dates and times:

Friday, 29 July 2022 – 4:30 pm – 9:00 pm Saturday, 30 July 2022 – 8:00 am to 12:00 pm and 5:00 pm to 10:00 pm Sunday, 31 July 2022 – 8:00 am to 11:30 am

5.6 Childcare services: Childcare services shall be provided in accordance with all requirements in section 1.5.4 - Special Qualifications and section 5.5 - Childcare training rooms during the following dates and times:

For 29-31 July 2022 (for up to 40 children):

Friday, 29 July 2022 – 4:30 pm – 9:00 pm Saturday, 30 July April 2022 – 8:00 am to 12:00 pm and 5:00 pm to 10:00 pm Sunday, 31 July 2022 – 8:00 am to 11:30 am

5.7 Parking Services: The venue shall be able to provide a total of 32 parking spaces for 29-31 July 2022.