PWS - 400 Curtain Track System Repair - 25JUN.docx

Performance Work Statement (PWS) For

Major Studio in Brucker Hall, Building 400, Fort Myer, VA 22211

PART 1

GENERAL INFORMATION

1. Background: The U.S. Army Band “Pershing’s Own” (TUSAB) utilizes Major Studio in Building 400 to conduct rehearsals, recordings, ceremonies, and other mission-essential events. The facility contains a motorized theatrical curtain system used to position stage draperies and support performance operations. The existing curtain track system has experienced operational degradation due to aging mechanical components, resulting in reduced reliability and increased risk of system failure. Corrective maintenance is required to restore safe and reliable operation of the curtain system.

1.1 Objectives: Restore the operational capability, reliability, and safety of the Major Studio curtain system through replacement of worn mechanical components and associated hardware.

1.2 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, tools, materials, supervision, lifts, mobilization, and non-personal services necessary to repair and restore the theatrical curtain track system located in Major Studio, Building 400, Fort Myer, Virginia. The Contractor shall perform all work in accordance with industry standards and manufacturer requirements.

1.3 Scope:

The Contractor shall furnish all labor, materials, equipment, transportation, supervision, and incidentals necessary to perform the following:

· Remove and dispose of existing defective curtain track drive components as required.

· Reinforce or retrofit the motor support shelf to ensure structural stability and proper alignment of the drive system.

· Replace the existing curtain track motor assembly.

· Replace the curtain operating cable and associated hardware.

· Replace curtain track moving components, including carrier assemblies, pulleys, cable guides, and related wear items.

· Install and adjust a new ADC draw machine and associated operating components.

· Test, align, and commission the complete curtain system to ensure smooth and reliable operation.

· Provide operational testing and demonstration to the Government representative upon completion.

The replacement system shall include, at a minimum:

· ADC Draw Machine with cable drum and drive assembly.

· Curtain operating wire rope/cable.

· Master carrier assemblies.

· Single carrier assemblies.

· Live-end pulley assembly.

· Cable guide assemblies.

· Associated mounting hardware, fasteners, and accessories required for complete operation.

1.4 Period of Performance: The period of performance shall be from August 3, 2026 through August 2, 2027. Actual on-site work is anticipated to require approximately two (2) working days following receipt of all materials.

1.5 General Information

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure that their work complies with the requirements of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in “Performance Requirements Summary.” After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to their QC system.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level (AQL).

1.5.3 Recognized Holidays: The Contractor is required to work on recognized federal holidays if they fall within this contract period.

Independence Day

1.5.4 Hours of Operation/Place of Performance: The contractor is responsible for following the Performance Production Schedule during these large ensemble performances. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance of work statement. When hiring personnel, the Contractor shall keep in mind that the ability and continuity of the work force are essential. The place of performance will be 400 McNair Road, Fort Myer, VA 22211, and the hours of operation will be between 7:00am to 5:00pm.

1.5.5 Type of Contract: The government anticipates award of a Firm Fixed Price Contract.

1.6 Security Requirements: Contractor personnel performing work under this contract require no security clearances.

1.6.1 PHYSICAL Security: The contractor shall be responsible for safeguarding its own equipment while on site. The Contractors will provide security during The United States Army Band (TUSAB) hours of operation.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.8 Primary Point of Contact (POC). The Contractor shall provide an Event Coordinator who shall be responsible for the performance of the provided service or work. The name of this person and an alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The POC and alternate shall be designated in writing to the Contracting Officer at least 24 hours after contract award.

1.9 Key Personnel: The following personnel are considered key personnel by the government:

Event Coordinator. The Contractor shall provide an Event Coordinator responsible for the performance of the work. The name of this person shall be designated in writing to the contracting officer. The Event Coordinator has full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. The Event Coordinator shall be available between the hours of 7:00 A.M – 5:00 P.M, performance day, and prior to load-in and during all times as prescribed in the load-in & construction schedule.

1.10 Identification of Contractor Employees: All contract personnel working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.11 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

1.12 Organizational Conflict of Interests: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.13 Contracting Officer’s Representative (COR): The COR will be nominated by the requiring activity and appointed by the contracting officer by separate letter. A copy of the COR’s appointment letter will be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

1.14 Contract Manpower Reporting: "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Venue via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.

PART 2

DEFINITIONS & ACRONYMS

ACOR – Alternate Contracting Officer's Representative

AFARS – Army Federal Acquisition Regulation Supplement

AR – Army Regulation

CCE – Contracting Center of Excellence

CFR – Code of Federal Regulations

CONUS – Continental United States (excludes Alaska and Hawaii)

COR – Contracting Officer Representative

COTR – Contracting Officer's Technical Representative

COTS – Commercial-Off-the-Shelf

DA – Department of the Army

DD250 – Department of Defense Form 250 (Receiving Report)

DD254 – Department of Defense Contract Security Requirement List

DFARS – Defense Federal Acquisition Regulation Supplement

DMDC– Defense Manpower Data Center

DOD – Department of Defense

FAR – Federal Acquisition Regulation

HIPAA – Health Insurance Portability and Accountability Act of 1996

IAW – In Accordance With

KO – Contracting Officer

NCR – National Capital Region

OCI – Organizational Conflict of Interest

OCONUS – Outside Continental United States (includes Alaska and Hawaii)

ODC – Other Direct Costs

PIPO – Phase In/Phase Out

POC – Point of Contact

PRS – Performance Requirements Summary

PWS – Performance Work Statement

QA – Quality Assurance

QAP – Quality Assurance Program

QASP – Quality Assurance Surveillance Plan

QC – Quality Control

QCP – Quality Control Program

TE – Technical Exhibit

TUSAB – The United States Army Band

Contractor: A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service: A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Deliverable: Anything that can be physically delivered but may include non-physical things such as meeting minutes.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security: Actions that prevent the loss or damage of Government property.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance: Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Is defined as Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. No government furnished property, equipment, or services will be used for this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Secret Facility Clearance: N/A

4.3. Equipment: The Contractor shall provide all necessary equipment to complete the requirements of the PWS.

4.4. Labor: The Contractor shall provide necessary labor to complete the requirements of the PWS.

PART 5

SPECIFIC TASKS

5.1 The Contractor shall provide all labor, supervision, equipment, lifts, and materials necessary to complete the curtain track system repair.

5.2 The Contractor shall inspect the existing installation prior to commencing work and notify the Contracting Officer’s Representative (COR) of any conditions that may affect performance.

5.3 The Contractor shall remove and replace defective mechanical components of the curtain track system, including the motor, operating cable, carrier assemblies, pulleys, cable guides, and associated moving parts.

5.4 The Contractor shall reinforce or retrofit the motor support shelf to provide a stable mounting surface for the drive assembly.

5.5 The Contractor shall verify proper curtain travel, alignment, cable tension, and operational performance following installation.

5.6 Upon completion, the Contractor shall conduct functional testing of the curtain system in the presence of the COR and demonstrate full operational capability.

5.7 The Contractor shall remove all debris and excess materials from the work area and leave the facility in a clean condition.

5.8 All work shall be performed in a professional and workmanlike manner in accordance with applicable manufacturer specifications and industry standards.

5.9 Workmanship Warranty: The Contractor shall warrant all labor, workmanship, and installed components for a minimum period of twelve (12) months from the date of Government acceptance.

5.10 The Contractor shall provide any applicable manufacturer warranties and operating documentation upon project completion.