PWS 26-OP-051 Columbus Roll Off Services..docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

DEFENSE LOGISTICS AGENCY (DLA)

DISPOSITION SERVICES (DS) COLUMBUS

SOLID WASTE REMOVAL

ROLL OFF

CONTAINER SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. DELIVERY OF CONTAINERS

3. RECYCLING/DISPOSAL PROCESS

4. PLACE OF PERFORMANCE AND CONTRACTING OFFICER REPRESENTATIVE (COR) INFORMATION

5. CONTRACT LINE-ITEM NUMBERS (CLINs)

6. FEDERAL HOLIDAYS

7. BASE ACCESS, SAFETY, & SECURITY

8. GOVERNMENT FURNISHED PROPERTY, MATERIALS, EQUIPMENT AND SERVICES (GFP/M/E/S)

9. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND SERVICES (CFP/M/E/S)

10. QUALITY ASSURANCE (QA)

11. SPILL RESPONSIBILITY

12. INVOICING INFORMATION

13. CONTRACT MINIMUM/MAXIMUM

1. INTRODUCTION:

a. The Defense Logistics Agency (DLA) Disposition Services (DS) is a Major Subordinate Command (MSC) of the Defense Logistics Agency with the primary responsibility of disposing of and reutilizing Department of War (DoW) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoW activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is located in Battle Creek, Michigan.

b. DLA DS Columbus requires Solid Waste Removal (which could include but not limited to plastic, wood, rubber, trash, i.e. non-hazardous in nature) during daily operations in support of the military services. Without timely, efficient, and effective trash removal, DLA DS Columbus will be impacted to a point where we are unable to support our customers.

c. Disposal requirements will include dropping off empty roll-off containers and picking up full roll-off containers. Locations where DLA DS Columbus wants the roll-off containers picked up and dropped off will be provided upon delivery of the first containers. If a location changes during the course of this contract, the Contractor will be notified by the Contracting Officer (KO) or the Contracting Officer Representative (COR).

d. Roll off containers shall be open top type, have a capacity of 30-40 Cubic Yards (CY), suitable heavy metal gauge construction to withstand continual loading, emptying, and handling without damage.

e. The Contractor shall be responsible for obtaining any necessary licenses, permits if applicable, and for complying with any applicable laws, codes, and regulations in connection with execution of the work. This includes acquiring any required permits, registrations, authorizations or notifications necessary to operate on the installation.

f. This contract is a Firm Fixed Price (FFP) Indefinite Delivery, Indefinite Quantity (IDIQ) contract which consists of a period of performance of one (1) 12-month base period and four (4) 12-month option periods. The total contract length shall not exceed five (5) years.

g. Any reference to Contractor throughout this Performance Work Statement (PWS) refers to the Contractor or Subcontractor should one be utilized. The Contractor is solely responsible for all associated work to be completed In Accordance With (IAW) this PWS.

2. DELIVERY OF CONTAINERS:

The Contractor Shall:

a. Provide and maintain approximately two (2) 30 or 40 CY roll-off containers at West End located near the James Road Gate, three (3) 30 or 40 CY roll-off containers East End located near the James Road Gate, three (3) 30 or 40 CY roll-off containers at Bldg. 30, dock 3, dock 8, and dock 12 with continuous accessibility. Roll-off Container will be provided within two (2) business days of contract award. The container will be weighed at the DLA DS Columbus location during empty and full drop off and pick up cycles.

b. Sign in on the Visitor Log upon arrival at the main DLA DS Columbus entrance.

c. Pick up and disposal are to be as needed or an a daily basis. The Contractor shall furnish roll off containers of the types and sizes indicated above. The request for placement of a roll-off container will be considered a Task Order (TO) and allows the Contractor to begin performance.

d. The roll-off container shall be of acceptable appearance and integrity, with minimal evidence of corrosion and be visibly void of waste residue upon delivery. The roll-off container shall be in good overall condition, not display any graffiti and will be free of offensive odor. If the United States Government (USG) identifies defective containers, the Contractor shall remove and replace the containers within two (2) business days of notification.

e. Coordinate with the COR to weigh the empty conveyance upon arrival at the DLA DS Columbus site.

3. RECYCLING/DISPOSAL PROCESS:

The Contractor shall:

a. Upon issuance of a TO, have 24 hours to replace the roll-off container with an empty roll-off container.

b. Inspect roll off container with the DLA DS Columbus COR prior to dropping off and removal. Any damage sustained during the USG possession must be identified and documented prior to removal. The USG assumes no responsibility for damages occurring after the roll-off container has left the site.

c. Provide disposal IAW established commercial practices.

d. Weigh all containers empty and full using the USG provided scale at DLA DS Columbus prior to removal. Coordinate with the COR to weigh the empty and full containers upon arrival and exiting DLA DS Columbus.

e. To the maximum extent possible use the certified scale at DLA DS Columbus for all weighing, empty and full roll-off container(s). In the event the certified scale at DLA DS Columbus is not operational, the Contractor shall use another certified scale of their choosing, at their expense within 20 miles of DLA DS Columbus. DLA DS site personnel will follow container to scale and receive the empty and full weight tickets and provide a DLA 1367 for signature.

f. Obtain weight tickets or comparable document indicating the weight of the refuse that has been removed. In lieu of a printed/certified weight ticket, a manual ticket that is signed or stamped by a witnessing USG representative will constitute a certified weight ticket.

4. PLACE OF PERFORMANCE AND CONTRACTING OFFICER REPRESENTATIVE (COR) INFORMATION:

a. The Contractor shall provide services at DLA DS Columbus located at 3990 East Broad Street DSCC Building 30 Columbus, OH 43213 during normal USG business days Monday thru Friday 7:30 AM - 2:00 P.M.

b. All Contractor refuse vehicles shall enter and exit from the James Road Gate, 300 North James Road DSCC Building 30, Sec 3 Columbus, OH 43215-0297.

c. The COR will be provided by the KO upon receipt of the TO as personnel changes occur throughout the duration of the contract.

5. CONTRACT LINE-ITEM NUMBERS (CLINs):

a. CLIN 0001 Disposal Fee – Landfill rate

b. CLIN 0002 Container Hauling Fee

6. FEDERAL HOLIDAYS:

The Contractor is not required to provide services on the 11 Federal holidays observed by DLA unless approved by the KO or COR. When one (1) of the holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

The following holidays are observed:

7. BASE ACCESS, SAFETY & SECURITY:

a. The Contractor shall coordinate with the COR, for base installation access for all their employees. The Contractor shall be familiar with and comply with all Base Command policies regarding security considerations for all Contractor employees.

b. Unscheduled gate closures by the installation security personnel may occur at any time causing all personnel to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

c. The Contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. Contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The USG reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

d. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures which may be obtained from the COR. The Contractor and all associated employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoW and/or local policy. Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor security matters or processes.

8. GOVERNMENT FURNISHED PROPERTY, MATERIALS, EQUIPMENT AND SERVICES (GFP/M/E/S):

The USG will provide the GFP/M/E/S listed below solely for the purpose of performance under this contract:

a. Property: The USG will furnish the necessary workspace for the Contractor to perform services as outlined in this PWS.

b. Material: The USG will not provide any material.

c. Equipment: The USG will not provide any equipment.

9. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND SERVICES (CFP/M/E/S):

The Contractor shall provide the CFP/M/E/S listed below solely for the purpose of performance under this contract:

a. Provide all Personal Protective Equipment (PPE) for employees IAW the Occupational Safety and Health Administration (OSHA) guidance.

b. Provide all materials to clean up spills caused by their employees during the performance of dropping off and picking up the container.

c. Provide all tools and equipment to load, service and remove the roll-off container.

10. QUALITY ASSURANCE:

a. The USG will evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the USG will do to ensure that the Contractor has performed IAW the performance standards as defined in the attached QASP. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

b. The Contractor shall develop, implement, and maintain a Quality Control Plan (QCP) to ensure services are performed IAW this PWS. The QCP shall include procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP is how the Contractor assures itself that its work complies with the requirements of the contract. At a minimum, the Contractor shall develop the QCP procedures that address the areas identified in the QASP. A final QCP shall be submitted to the COR no later than 15 calendar days after contract award. After acceptance of the QCP, the Contractor shall obtain the KO’s acceptance in writing of any proposed changes to its QCP.

11. SPILL RESPONSIBILITY:

The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occur because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the COR and KO immediately upon discovery. A written follow-up report shall be submitted to the COR and KO not later than twenty-four hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

1) Description of item spilled (including identity, quantity).

2) Whether amount spilled is Environmental Protection Agency (EPA) or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

3) Containment procedures initiated.

4) Summary of any communications Contractor has with press or USG officials other than the KO and COR.

5) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

Description of item spilled (including identity, quantity).

12. INVOICING INFORMATION:

The Contractor shall invoice monthly through the DoW Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.

13. CONTRACT MINIMUM/MAXIMUM:

The contract minimum shall be $2,500.00. The maximum shall be 125% of the estimated value of the contract. There is no contract minimum for any option period included in the contract.