PWS 25-30.docx

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

DIVISION 100 – GENERAL SPECIFICATIONS

110 - Scope of Contract

Contractor shall furnish, on a call when needed basis, toilet pumping services which includes all equipment, supervision, transportation, labor, operating supplies, and incidentals necessary to pump, wash down, recharge, cleanup, disinfect, and dispose of all waste products removed from the toilets, in accordance with the following contract specifications and in accordance with State and Federal regulations.

111 – Project

The project is described as toilet pumping. The contractor will pump, cleanup and dispose of all waste products removed from the toilets in accordance with the contract specifications and in accordance with State and Federal regulations. Work will begin upon contract award.

120 – Location

The project areas are located within the London Ranger District, Daniel Boone National Forest in Laurel, Pulaski, Whitley and Jackson Counties, Kentucky.

130 – Scheduling of Work

The Forest Service will notify the contractor of the required servicing. This initial notification may be by phone, fax, or other means. The contractor must complete the required servicing within 48 hours (not including Saturday and Sunday) after the initial notification. Generally, servicing shall be between the hours of 8:00am and 4:00pm. Occasional emergency pumping may be required and may be outside the general servicing hours. Response time for any emergency will be by mutual agreement between the government and the contractor. Emergency service will be paid at the same rate at normal servicing.

140 – Pre-work Conference

The Contracting Officer will administer this contract. The Contracting Officer will designate a Contracting Officer’s Representative (COR) for the purpose of insuring compliance with the specifications and provisions of the contract. Prior to commencement of work, the Contracting Officer or COR will arrange a meeting with the Contractor to discuss the contract terms and work performance requirements. Before work starts, preferably at the pre-work conference, the Contractor shall designate in writing a person to act for him in his absence. The Contractor or the designated representative shall be on the job whenever work is in progress. In the absence of the Contractor, the authorized representative will take action as required to keep the job in progress under terms of the contract. The presence of the Contractor’s Representative or COR on the job will not relieve the Contractor of responsibility for satisfactory performance.

170 – Refuse Disposal

Papers, cans, bottles, or other refuse resulting from the Contractor’s operations shall be removed from National Forest property daily.

Definitions:

Cans, bottles, rocks, sticks, and logs, deer heads, clothing, plastic bags and containers, metal products, pinecones, waste food products, cardboard and paper products, whole rolls of toilet paper, toilet paper dispensers, tools, diapers and sanitary napkins, miscellaneous trash, etc.

3. Hazardous Materials

If suspected meth lab materials are found, notify the COR immediately. See attachment of meth lab materials.

DIVISION 200 – TECHNICAL SPECIFICATIONS

210 – Toilet Location and Category As follows:

Technical Exhibit One - Vault Inventory

Number of vaults

Location

Frequency Category Bldg # of Pumping

41 total

All of the above vaults are 1000 gallon unless otherwise specified.

220 - Equipment

The Contractor shall furnish all toilet pumping equipment, tank truck (a truck that can reverse the suction process and create a pressure force is preferred so that the inevitable clogged lines can be more easily cleaned), water truck, tools, approved disinfectant, and other equipment and supplies necessary to perform work in accordance with these specifications. A 4 inch suction hose and attachment couplings are recommended to accomplish all pumping requirements. If a 3” hose is used, a straining basket or other device is required to prevent clogging by beverage containers. The length of hose must be long enough to accomplish the required pumping. Most of the facilities can be reached with 60’ of hose. A 100’ hose may be needed for the Bee Rock Laurel #1.

A pressure washer system is required to wash the side and end walls of the vault after pumping and may be necessary to dilute solidified waste in the bottom of a flat bottomed vault and to wash the last portion of waste down a sloped bottomed vault. A 100 gallon tank is on the pressure washer is adequate to pump clean approximately 4 vaults.

Some suggested tools are: Two 6 foot long clam rakes with 6 inch long tines (the tines shall be completely dulled or rounded on the ends to prevent the tines from injuring the pumper or his/her helpers and from puncturing any rubber or synthetic liners that may be present in the vault), a long handled grabber, plastic bags to haul away all the miscellaneous debris, brushes designed for cleaning up the spilled waste, and containers to mix the cleaning and disinfecting solutions in.

The Forest service will provide, if requested, a long handled strainer/basket for the contractor’s use on a loan basis. Short handled grabbers may also be provided on request. All equipment shall be in full accordance with any local and State County Regulations.

230 - Pumping Procedures When an Outside Manhole is Available.

If the outside pump out access is less than 20 inches in diameter (or 20 inches square) the Contractor shall be allowed to remove the vault contents through the toilet riser.

After removing the manhole cover, use the clam rakes or long handled grabber to remove as much of the debris as possible before trying to pump out the waste. This procedure will help stir up the contents of the vault and break up the dense concentration of waste typically located just under the toilet riser (the impact zone). By removing most of all of the debris before pumping, the Contractor will find that the 4 inch hose will not clog so often and the liquid portion of the contents will not be removed before the thicker solids are removed.

ALL DEBRIS REMOVED FROM THE VAULT SHALL BE PLACED INTO A LEAK PROOF CONTAINER SO THAT NO CONTAMINATION TO THE SURROUNDING GROUND WILL RESULT.

If the bottom of the vault is flat, then the waste shall be removed down to within 4-5 inches of the bottom. At this point the 4 inch hose will begin to suck air (vortexing) and further removal will be slow. At this time, remove any further debris that was not removed during the initial raking and removal.

Using a pressure washer system, wash down the interior walls of the vault before the clinging debris has a chance to dry. If at this time there is a heavy concentration of solids on the bottom of vault, use the pressure washer system to break up and dilute the solids and then pump this diluted waste down again until the suction hose begins to suck too much air to make further pumping practical.

The flat bottomed vault shall now be pre-charged with enough water to bring the depth of water up to 10 inches. (Approximately 150 gallons)

If the bottom of the vault is sloped (all vaults should be sloped a minimum of 1 in. per ft.), then pump the waste down (at the deep end) to where the hose begins to suck air. Remove any remaining debris and then go inside the building with the pressure washer system and wash the remaining waste down the sloped bottom. Wash down the vault walls from inside the building or from the outside manhole, whichever is easier. Now pump out the remaining waste and the water that was just added by the pressure washer until the suction hose begins to suck too much air to make further pumping practical.

Pre-charge the vault with clean fresh water so that there is 10 inches of water covering the bottom under the toilet riser

Thoroughly clean and disinfect all contaminated areas resulting from the pumping process. Either sweep or wash all waste that is deposited on the concrete surrounding the manhole cover, back into the vault if possible. The waste that runs off the edge of the concrete, onto the dirt or into the gravel edge, will be an attractant for flies, a potential health risk and an odor problem. This problem should be avoided.

240 - Pumping Through the Toilet Riser When There is No Outside Manhole

The Contractor shall remove the toilet riser prior to pumping or removing debris. The Contractor shall not remove debris through or pump through the toilet riser without removing the riser.

Remove the debris and pump in accordance with 230 Pumping Procedures. Extra care shall be taken to prevent waste spillage onto the interior floor and wall surface while removing debris and while pumping. The toilet paper dispenser and toilet riser shall be protected from damage and the toilet paper shall be covered with a waterproof material prior to removing debris or pumping, in order to prevent the paper from getting contaminated.

During the final cleanup, the interior floor surface and any wall surface that was contaminated by waste shall be thoroughly disinfected. Again, every effort shall be made to sweep or wash the spilled waste back into the vault. The Contractor shall not allow the spilled water to be washed or swept out through the front door because the waste will collect at the edge of the concrete and the dirt (or gravel) and will become an attractant for fillies, a possible health risk for barefoot persons and an odor problem.

Thoroughly wash and disinfect both the inside and outside of the toilet riser and the seat and cover before replacing the riser. The toilet riser and seat shall be dry before the Contractor leaves the work site. Remove the waterproof covering that was protecting the toilet paper and make sure the paper did not get contaminated. If the paper did get contaminated, the Contractor shall notify the COR. The door handles or knobs shall also be disinfected and dry before the Contractor leaves the job site.

Each unit shall be available for immediate use after the pumping and final cleanup. The Contractor shall not leave any toilet location until final cleanup is accomplished.

ESTIMATED PUMPINGS PER CONTRACT – Each of the listed toilets shall be pumped at least once per annum, on a schedule to be arranged by the London Ranger District. Wherever possible, pumpings will be arranged so as to maximize the capacity of the contractor’s truck tank. Additional pumpings may be requested by the Forest Service and will be billed at the bid price.

ESTIMATED LEVELS – In most cases the Forest Service will call for pumping when the level in the vault is approximately 600 gallons. The actual gallons pumped may be more or less.

Clean thoroughly around the manhole cover gasket area and replace the cover.

CONDUCT OF PERSONNEL

The Contractor and his/her employees shall make every reasonable effort to prevent interference with the normal use and occupancy of recreational areas while engaged in the performance of the contract.

Due to the nature of the duties under the contract, the Contractor and his/her employees shall keep themselves and equipment presentable at all times. The Contracting Officer may, in writing, require the Contractor to remove from the work site any employee the Contracting Officer deems incompetent, careless, discourteous to the public, or is otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

LOSS, DAMAGE, OR DESTRUCTION

The Government shall not be liable for loss, damage, or destruction of equipment furnished under this contract except for such loss, damage, or destruction resulting from the negligent or wrongful act(s) of Government employee(s) while acting within the scope of their employment.

RESOURCE DAMAGE

Any damage or defacement that occurs to government property or land resources during the Contractor’s operations shall be repaired at the Contractor’s expense to its original condition. Onsite inspection will be made by the COR prior to the acceptance of work.

DIVISION 300 – INSPECTION AND ACCEPTANCE

320 – Acceptance

All work performed under this contract must meet or exceed technical specifications described in Division 200 unless environmental factors prevent the Contractor from fulfilling the responsibilities of this contract. Such deviations must be approved in advance and documented on an inspection form that will be signed by a Contract Representative. Additional work may be required at no further cost to the Government, if specifications are not met.

DIVISION 400 – MEASUREMENT AND PAYMENT

Payment will be made monthly in accordance with the Prompt Payment Act. Payment will be made within 30 days of acceptance of a proper invoice. The Forest Service will maintain inspection forms that will constitute a project record for the contract. These inspection forms shall constitute the basis for acceptance by the Forest Service for the work performed. Full payment will not be made for less than full service.