PWS 24 SEP 2026.pdf

PERFORMANCE WORK STATEMENT (PWS)

CONTRACT FOR SERVICES

1.0 Introduction

The Armed Forces DNA Identification Laboratory (AFDIL) is an operational element of the Armed Forces Medical Examiner System (AFMES) and is accredited by the American Society of Criminal Laboratory Directors- Laboratory Accreditation Board (ASCLD/LAB-International). This requirement is for the acquisition of annual subscription services for scheduled proficiency tests in support of the AFMES/AFDIL.

Proficiency tests are required to maintain certification and accreditation by ASCLD/LAB- International. Accreditation requires that scientists be tested, to the full extent of their casework activities, at least twice a year.

1.1 Mission

The mission of the Armed Forces Medical Examiner System (AFMES) is to “Provide comprehensive and innovative medicolegal services worldwide”. The Armed Forces DNA Identification Laboratory (AFDIL) is an operational element of the Armed Forces Medical Examiner System (AFMES) performing human remains DNA testing.

1.2 Background

AFDIL is an operational element of the AFMES and is accredited by the American Society of Criminal Laboratory Directors- Laboratory Accreditation Board (ASCLD/LAB- International). AFMES/AFDIL is the only DoD human remains DNA testing laboratory, which under 10 U.S.C. 1471 and 10 U.S.C. 1509 is charged with providing human remains DNA testing in support of current day operations (AFMES), past accounting operations (Defense POW/MIA Accounting Agency; DPAA) and other DoD Agencies missions. Additionally, through other memorandum of agreements AFMES/AFDIL will provide DNA testing for identifying human remains, or to determine the probable contributor of biological samples of human origin in criminal investigations for other Bureaus of the Federal Government, and civilian medical institutions. The DNA Act of the 1998 Crime Bill establishes that each DNA casework analyst must be proficiency tested every 180 days. This is the language echoed by the ASCLD/LAB-International standards; and mandated compliance by the AFMES/AFDIL is required in order to maintain accreditation status.

1.3 Scope

Proficiency tests will be ordered by AFMES personnel from approved vendors and scheduled to allow the proficiency tests to be spread across and delivered at specified intervals throughout the year. Staggered scheduling prevents casework delays that would occur if proficiency tests arrived all at one time. Tests will be performed on a quarterly basis for assigned analysts and results sent back to the approved vendor for final analysis and results

2.0 General Requirement

2.1 Place / Period of Performance

Armed Forces Medical Examiner System (AFMES), Armed Forces DNA Identification Laboratory (AFDIL). 115 Purple Heart Drive, Dover AFB, DE. 19902.

Period of performance: 18 Nov 2026 – 17 Nov 2031

2.2 Non-Personal Services

This award identifies services that are strictly non-personal in nature.

2.3. Inherently Governmental Functions

This requirement has been reviewed and contains no services that are inherently governmental functions

3.0 Performance Requirements

3.1 Objective 1

Approved vendors will ship ordered proficiency tests in a timely manner IAW PWS Section 4.6.

3.2 Objective 2

Vendor will provide final analysis and results to AFMES/AFDIL in accordance with prescribed company guidelines by fax, mail, courier, or via online as requested by AFMES/AFDIL, IAW PWS Section 4.6.

4.0 Deliverables

Scheduled proficiency tests shipped at specified dates (vendor dependent) to include testing materials (bloodstains, dried body fluid stains, dried saliva samples). Bode Cellmark Forensics is an American Society of Crime Laboratory Directors/Laboratory Accreditation Board (ASCLD/LAB-International)-approved proficiency test provider.

These tests will be used to meet accreditation criteria which require that scientists are tested to the full extent of their casework activities, at least twice each year (with specific intervals between). The Bode Cellmark Forensics tests being ordered allow for autosomal STR, YSTR, MtDNA and Database testing as performed by our casework scientists. The ordered tests are scheduled to allow us to spread the proficiency tests throughout the year as required for accreditation, as well as preventing casework delays that would occur if proficiency tests arrived all at one time.

Deliverable 1 The Forensic Biology Series proficiency tests will contain two known bloodstains and two suspected dried body fluid stains. The DNA Sample Specific Series Proficiency Test will contain one swab containing neat semen, one bloodstain card containing human blood, and three reference bloodstain cards (victim and two suspects). Participants may report results for screening tests and STR/YSTR/MtDNA analyses. The estimated value for the base year is $72,900.00. The estimated total credit limit for 5 years is $387,354.55.

Base Year: 2026-2027 $68,400.00 Option Year 1: 2027-2028 $71,820.00

Option Year 2: 2028-2029 $75,411.00 Option Year 3: 2029-2030 $83,140.63 Option Year 4: 2030-2031 $83,140.63

TOTAL: $377,953.18

Deliverable 2 The Database Testing Series proficiency test will contain one bloodstain card containing human blood and three reference bloodstain cards (victim and two suspects).

Participants may report results for STR/YSTR/MtDNA analyses. The estimated value for the base year is $4,632.00. The estimated total credit limit for 5 years is $24,591.92.

Base Year: 2026-2027 $4,560.00 Option Year 1: 2027-2028 $4,788.00 Option Year 2: 2028-2029 $5,027.40 Option Year 3: 2029-2030 $5,278.77 Option Year 4: 2030-2031 $5,542.71

TOTAL: $25,196.88

4.1 Delivery Address

All deliverables shall be submitted to the COR designated in the COR appointment letter at AFMES/AFDIL, 115 Purple Heart Drive, Dover AFB, DE. 19902

4.2 Method of Delivery

Proficiency tests will be prepared at Bode Cellmark location and shipped to AFMES/AFDIL. Electronic copies shall be delivered using Microsoft Office suite of tools (for example, MS WORD, MS EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format) or in Adobe PDF format, unless otherwise specified by the COR.

Electronic submission shall be made via email, unless otherwise agreed to by the COR.

4.3 Shipping

The Contractor shall use appropriate, GMP-compliant refrigerated shipping carriers for drug product shipments (FedEx, World Courier, or similar, as agreed to by the COR), and appropriate shipping methods for all other materials, equipment, and hard copy documents. In the United States, the Contractor shall use the US Postal Service standard delivery for delivery of all such shipments. The COR must approve the selected shipping method and any exceptions to these requirements.

4.4 Government Acceptance Period

4.4.1 The COR will have ten (10) business days to review draft deliverables and make comments. The Contractor shall have five (5) business days to make corrections.

Upon receipt of the final deliverables, the COR will have two (2) workdays for final review prior to acceptance or providing documented reasons for non-acceptance.

Should the Government fail to complete the review within the review period the deliverable will become acceptable by default, unless prior to the expiration of the ten

(10) business days the Government notifies the Contractor to the contrary. The final submission should be deemed approved if the Government has not rejected it in 30 calendar days.

4.4.2 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor shall have five (5) business days to correct the rejected deliverable and return it per delivery instructions.

4.5 Delivery Schedule Abbreviations

The following abbreviations are used in the delivery/deliverable schedule:

Abbreviation Definition KO Contracting Officer COR Contracting Officer's Representative for the Task order CS Contract Specialist DA Days after DACA Days after contract award (award of this order) DAEOM Days after end of month Days Calendar Days unless otherwise specified E Electronic Copy H Hard Copy NLT No Later Than PWS Ref Performance Work Statement Reference (paragraph number)

4.6 Deliverable/Delivery Schedule

A summary of deliverables follows. Copies are to be provided to the Government officials indicated in electronic file (E), and/or hard copy (H).

Item T/O

PWS

Ref

Title Dist. E H Initial Subsequent

Forensic Biology Series

3.1 and 3.2

Proficiency Tests

COR

1 1 Q1 of each fiscal year.

Q2, Q3 and Q4 of each fiscal year.

Database Testing Series

3.1 and 3.2

Proficiency Tests

COR 1 1 Q1 of each fiscal year.

Q2, Q3 and Q4 of each fiscal year.

5.1 Government Facility

Not Applicable for this Task

5.2 Quality Assurance

The Government will survey quality of products and services on a quarterly basis.

6.1 Quality Assurance Surveillance Plan (QASP)

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary. See attached QASP.