PWS 2 SWS Carpet Replacement.pdf

Performance

Work

Statement

Building 442, 2d Space Warning Squadron Mission Control Station Operations

Floor, Room 200, 201 and FORGE Operations Floor, Room 570

Carpet Replacement

Buckley SFB, Colorado

Table of Contents

1. Scope

1.1 Coordination of Work

1.2 Floor Coverings

1.3 Floor Preparation

1.4 Site Visits

1.4.1 Pre Installation Requirements

1.4.2 Post-Installation Requirements

1.5 Mandatory Source Carpet and Carpet Adhesives ........................ Error! Bookmark not defined.

1.6 Ancillary Installation Materials

1.7 Non-Reimbursable Materials

1.8 Free-Standing Furniture/appliances

1.9 Project Validation

1.9.1 Invoice/Quotes

2. Installation of Carpet/Carpet Tiles

3. Cleanup and Disposal

3.1 Worksite

3.2 Debris Removal

4. Warranty

5. Contract Manager:

6. Project Foreman and Industry Certifications:

7. General information:

7.1 Contractor Dress and Conduct

7.2 Smoking Restrictions

7.3 Contractor Vehicles

7.4 Performance of Services during Crisis

7.5 Holidays

7.6 Conservation of Utilities

8. Security and Emergency Services

8.1 Compliance with Laws and Regulations

8.2 Contractor/Employee Base Pass and Registration

8.2.1 General

8.2.2 Identification Credentials

8.2.3 Contractor Security Requirements

8.2.4 Display of Credentials

8.2.5 Controlled Area Access

8.2.6 Lost or Stolen Identification Credentials

8.3 Physical Security

8.3.1 Key and Lock Controls

8.4 Fire and Emergency Services

8.5 911 Emergency Services

8.6 Fire Extinguishers

8.7 Emergency Procedures

8.8 Emergency Medical Services

8.9 Security Police Services

1. Scope: The government requires new carpet for areas that support 24/7 365 operations.

There will be heavy foot traffic on the carpet due to continuous operations. The carpet will be on a raised floor above power lines that require ongoing maintenance. Due to the maintenance that occurs, the carpet should be a square tile that does not require any permanent glue/placement and easily replaceable. The tiles shall be no larger than 36” by 36”. The tiles shall be stain resistant that dries quickly. The total amount of space requiring carpeting is approximately 1,160 square yards. The Contractor shall provide all personnel, equipment, tools, supervision, administration, and services necessary to remove, dispose of, and install floor coverings and accessories as specified. The contractor will need to purchase/provide the carpet squares for this project. Carpet accessories such as thresholds, transitions, adhesives, and cove base may need to be purchased. The work occurs in Building 442, Misson Control Station (MCS) at Buckley SFB CO. Buckley SFB is located approximately 23 miles east of downtown Denver, Colorado.

1.1 Coordination of Work: The Contractor shall coordinate installation with assigned

Contracting Officer Representative (COR). Written work schedules detailing the performance and installation dates, and estimated date of completion shall be submitted and approved by the COR. A copy of building drawings depicting areas receiving services and project phases will be supplied to contractor during site visits. The service will be completed within ten (10) days. The contractor is responsible to field exact measurements of the areas receiving services and not rely on supplied drawings.

1.2 Floor Coverings: Floor coverings covered in this service include dark carpet tile, non-permeant adhesive and transition thresholds or similar materials/items that cover the floor and cove base.

1.3 Floor Preparation: The Contractor shall remove all flooring materials to accommodate the installation of new flooring material(s). The Contractor shall thoroughly clean and prepare existing substrates to receive new floor covering(s). Contractor shall dispose of all refuse (carpet, vinyl tile, ceramic/quarry tile, etc.) off the premises of Buckley SFB in strict accordance with applicable Federal and State laws and regulations.

Unless otherwise directed, the Contractor shall remove the top layer of existing flooring and correct all defects such as cracks, holes, and flooring irregularities to ensure a smooth, finished appearance and prevent accelerated wear. Incidental patching materials (e.g. latex filler/caulk, wood putty, epoxy fillers, hydraulic cement, etc.) will not be provided as GFM.

All ridges or other uneven surfaces shall be planed, scraped, or sanded smooth. Nail heads shall be set.

Unforeseen conditions which substantially limit or otherwise prevent the Contractor from completing the work within agreed upon schedules and/or pricing – which could not have been known during site surveys or pre-inspections – must be reported immediately to the CO or authorized representative. Additionally, if, during floor preparation, the Contractor determines that “floating” or extensive substrate/subfloor leveling is necessary, the Contractor shall immediately notify the CO or authorized representative prior to commencement of work.

1.4 Site Visits: Contractors will have the opportunity to visit the site and briefed the overall scope of the work. The purpose of the site visit is so Contractors can determine the general conditions that could affect pricing and the corresponding installation. During the site visit the contractors shall quantify materials needed/square footage.

1.4.1 Pre-Installation Requirements: Before repair or installation services begin, the Contractor shall perform a physical survey of the actual site to verify the amount of flooring and installation materials needed and to inspect or obtain all information needed for the performance of the service(s). The Contractor shall notify the authorized representative/PM immediately of any condition(s) that prevent the suitable completion of the delivery order, such as sub-floor conditions preventing a proper installation, etc.

1.4.2 Post-Installation Requirements: The Contractor shall notify the Government’s authorized representative and PM immediately when project is complete, and quality control has been performed. The authorized representative and PM will schedule an acceptance inspection. After the COR accepts the finished project, the contractor will be notified to begin invoicing after the project is completed to the standard.

1.4.3 Access to Secure Facilities: Building 442 is a secure location on a U.S. military base. Because of the level of security, contractors and contractor employees must have a valid ID, and be able to pass a background check for local, state, and federal criminal history.

1.5 Ancillary Installation Materials: Ancillary installation materials (e.g. cove base, vinyl base, wooden base, transition strips, transition thresholds, stair tread, stair nose, etc.) will be purchased based upon the Contractor’s recommended bill of materials. The Contractor’s bill of materials must provide sufficient detail to facilitate competitive sourcing by the CO or by the authorized U.S. Government purchasing representative. This includes accurate descriptions, manufacturers, model numbers, catalog numbers, part numbers, units-of-measure, quantities, and all other details to facilitate the efficient and expedient acquisition of materials.

1.6 Non-Reimbursable Materials: The Contractor shall furnish all incidental consumable materials. Consumable materials are generally associated with preparation of subfloors/substrates and include latex fillers/caulk, wood putty, hydraulic cement, small amounts of leveling compound, sealers, tape, etc. Incidental consumable materials are expected to be minimal and shall be provided at no cost to the Government. Costs for these items shall be included in the price for the appropriate labor/installation line item.

Consumable materials used during installation must be in accordance with the manufacturer’s installation instructions for the primary product.

1.7 Free-Standing Furniture/appliances: Unless otherwise directed by the CO/COR all furniture will be moved out of the rooms by government personal unless permanently attached to walls or floors. The contractor will give the government 72-hour notification of the areas to have all none fixed furniture removed prior to carpet removal or installation.

The Contractor shall immediately notify the CO or authorized representative of any systems furniture obstacles that preclude proper installation of carpet or removal of carpet.

1.8 Project Validation: Upon completion of the site visit the Contractor shall then prepare a detailed quote and recommended bill of materials to 460th CONS within five (5) business days of the site visit. All Contractor quotes are subject to technical evaluation by CES personnel and/or the CO. Contractors may be asked to adjust quantities as necessary following Government technical evaluations.

1.8.1 Invoice/Quotes: All billing materials and labor should be designated on the correct

Contract Line-Item Number (CLIN) to include detailed descriptions, unit of measure, quantities, extended values, and project phase number.

2. Installation of Carpet/Carpet Tiles: The Contractor shall install carpet according to drawings/floor plans and in accordance with manufacture installation instructions; CRI-104; and

ETL 07-4.

In the interest of cost efficiencies, the U.S. Air Force is standardizing the installation of carpet and carpet tiles; therefore, unless otherwise directed by the CO, the Contractor shall use modular carpet tiles and walk-off carpet tiles (as appropriate) in all open office areas with furniture systems and areas with raised access flooring or flat cable electrical systems. Carpet tiles shall be installed per manufacturer installation instructions and Chapter 10 CRI-104, Carpet Tile Installation. Due to the fact that the areas where carpet tiles are being installed, the adhesive used to install the carpet tiles, shall not be permanent.

3. Cleanup and Disposal: Vacuum newly installed carpet using a machine with a face-beater bar element. Remove spots or stains and replace flooring materials where spots cannot be removed. Clean base cove of all foreign materials. Clean all other flooring materials according to the manufacturer recommendations and specifications. The contractor is responsible for removing all waste materials and debris from the installation site and discarding at a location off the premises of Buckley SFB in accordance with all Federal and State Regulations.

3.1 Worksite: The worksite shall be maintained in a clean manner at the end of each workday.

Vacuum newly installed carpet using a machine with a face-beater bar element. Remove spots or stains and replace flooring materials where spots cannot be removed. All loose pieces of face yarn on carpeting shall be removed with sharp scissors. Clean base cove of all http://www.carpet-rug.org/installation-standards.html http://www.carpet-rug.org/installation-standards.html http://www.carpet-rug.org/installation-standards.html foreign materials. Clean all other flooring materials according to the manufacturer recommendations and specifications.

3.2 Debris Removal: The Contractor is responsible for removing all waste materials and debris from the installation site and discarding at a location off the premises of Buckley SFB in accordance with all federal and State Regulations. When feasible, carpet and carpet installation waste should be disposed of at a carpet reclamation center and not deposited in a landfill. Carpet reclamation centers can be found by contacting the carpet distributors/resellers for local reclamation/recycling options. Also see Carpet America Recovery Effort (CARE) at https://www.carpetrecovery.org/.

4. Warranty: Warranties under this contract are understood to include standard warranties offered by the manufacturers. In addition to the manufacturer’s warranties, the Contractor shall provide an initial warranty of five (5) year on all installation services. The Contractor shall respond within three (3) business days for all defects or installation problems resulting from faulty workmanship. Performance time(s) for repairs of installation defects will be coordinated with the CO or the authorized representative.

5. Contract Manager: The Contractor shall assign a dedicated contract manager who shall be responsible for the performance of the work. The name of this person and alternate(s) – who act on behalf of the contract manager when he or she is absent – shall be designated in writing to the CO prior to performance. The contract manager and alternate must be able to converse in English, both orally and in writing.

During the course of performance, the assigned contract manager (or alternate) shall be available within four (4) hours to meet with government personnel to discuss on-going work or problem areas.

6. Project Foreman and Industry Certifications: The Contractor shall provide a project/task foreman who is currently certified by the International Certified Floorcovering Installers Association, (ICFIA) Commercial II or higher. The foreman shall always remain on Buckley SFB while work is being performed.

7. General information:

7.1 Contractor Dress and Conduct: Employees are expected to comply with reasonable dress and grooming standards based on comfort, productivity, health, and types of positions occupied. Attire shall be in good repair and shall not be considered offensive, disruptive, or unsafe. The Government is authorized to restrict base access to any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. In addition, a contractor employee may be asked to provide proof of a government-issued badge at any time; the employee must comply with such request. In the case of a contractor employee who is working on the base in a temporary capacity, the employee will be required to show their temporary pass showing they are on base legally.

7.2 Smoking Restrictions: Smoking is prohibited inside of all Buckley SFB buildings/facilities and/or within 50 feet of flammable or combustible liquids. Smoking is permitted only in designated smoking areas.

7.3 Contractor Vehicles: The Contractor shall provide and maintain vehicles for transportation to meet the requirements of this contract. All vehicles used in the performance of this contract shall have the company name prominently displayed on the vehicle and be maintained to present a clean, neat, and professional appearance at all times. The vehicles must have current insurance, and the driver of the vehicle will be required to provide their SSN, DL identification number, make/model license plate number and VIN of vehicle to the COR 72-hours prior to arrival. This information will then be used to submit a Vehicle Entry Authorization Letter which will be signed by the Security POC.

7.4 Performance of Services during Crisis: Floor covering services at Buckley SFB are not considered mission essential and only limited service will continue in the event of crisis – whether declared by the National Command Authority, under provisions of DoDI 3020.37, or otherwise. Contractor employees, with approved background checks, may be allowed unescorted access to the base for performance of work in Force Protection Conditions except “Delta”. The CO or authorized representative will notify the Contractor of a “Delta” condition as soon as possible after security procedures have been implemented.

7.5 Holidays: The Contractor is not required to provide services on the following holidays:

New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

7.6 Conservation of Utilities: Contractor employees shall adhere to utility conservation practices. The Contractor shall establish and implement operating procedures which facilitate energy/utility conservation. The following practices shall apply:

• Contractor employees shall only utilize electrical lighting in the direct areas when and where work is actually being performed.

• Contractor employees shall not be allowed to make adjustment(s) to any mechanical equipment controls for heating, ventilation and air conditioning systems.

Contract employees shall ensure that all water faucets are turned off after any required usage.

8. Security and Emergency Services

8.1 Compliance with Laws and Regulations: The Contractor shall comply, and ensure that all subcontractor(s) comply, with all applicable federal, State, and local laws, regulations, ordinances and standards related to safety and security matters at Buckley SFB. The Contractor shall further comply with security regulations imposed by the Installation Commander and the agency occupying the space where work is to be performed, including any necessary security clearances.

8.2 Contractor/Employee Base Pass and Registration:

8.2.1 General: The Contractor shall comply with all requirements and procedures

IAW FAR 5352.242-9000, Contractor Access to Air Force Installations.

Contractor employees shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination. Drive designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

8.2.2 Identification Credentials: The Contractor shall provide name, driver’s license number and date of birth of on-site workers to the designated Security point of contact (POC). The Contractor shall complete Air Force Form 75, Application for Visitor/Vehicle Pass. Contractor requests shall be submitted to Pass and Registration – commonly known as “Pass and ID” which is located 1140 Aspen St, Aurora, CO, Buckley SFB Visitor Center. Upon approval, the Government will provide a Defense Biometric Identification System (DBIDS) Credential. The Contractor shall ensure that all employees have the proper identification credentials prior to entering Buckley SFB, CO. Once through the gate, the contractors and employees will be provided with a Temporary Restricted Area (RA) Badge from the RA Entry Control Point (ECP). All Government issued cards MUST be returned to the ECP when entering/exiting the RA.

8.2.3 Contractor Security Requirements: The Contractor shall be required to comply with all security regulations and directives as identified herein and other security requirements as are shown elsewhere in this contract. When applicable, the Contractor shall comply with DD Form 254, DoD Contract Security Classification Specification. Identification badges shall be surrendered to Security Forces upon demand for the purpose of identification, abuse, misuse or for any other reason necessary. All identification cards are required to be returned to Security Forces upon the card expiration date.

8.2.4 Display of Credentials: Contract personnel shall be required to wear and display their issued identification badge on the outside of their clothing to appropriately identify them while performing contract services inside the RA.

8.2.5 Controlled Area Access: Access to all controlled areas is strictly permissive and subject to direction of the CO or the authorized representative. When required and upon award of the specific contract, contract modification, or delivery order, the Contractor shall be provided a specific named Government POC who http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/5352.htm#P249_18821 shall provide specific instructions for accessing the controlled work areas. The assigned Government POC will also coordinate all required escorts to project sites that are located within controlled areas.

8.2.6 Lost or Stolen Identification Credentials: It is the responsibility of the individual contractor employee (card holder) to immediately notify local installation authorities (Security Forces) of a lost or stolen credential.

8.2.6.1 Replacement Fees: Individual contractor employees will be assessed a fee of $50.00 for each lost (or willfully damaged) Identification Credential. This fee also applies to expired badges which are not turned in at the end of the contract period of performance. Individual employees shall be directed to the Buckley SFB Accounting and Finance Receivable Office and complete/process a DD Form 1131 – Cash Collection Voucher. The employee will produce the completed Cash Collection Voucher to Pass and Identification prior to issuing a replacement identification card.

8.2.6.2 Fee Exceptions: If the identification credential is confiscated by Buckley SFB Security Forces personnel, a receipt will be issued to the individual employee which will preclude the $50.00 charge. Individual employees will not be charged for replacement cards which are damaged due to normal fair wear and tear.

8.3 Physical Security: The Contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, all Government facilities, property, and materials shall be secured.

8.3.1 Key and Lock Controls: The Contractor shall establish and implement methods of ensuring effective control of keys and/or combination codes (cypher locks, combination padlocks, safes, etc.). The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report any occurrences of lost, duplicated keys, or improper communication of combinations.

In the event keys, other than master keys, are lost or improperly duplicated, the Contractor may be required – upon written direction of the CO – to re-key or replace the affected lock or locks without cost to the Government. Costs associated with re-keying the affected lock or locks may also be deducted from periodic invoice payments which are due to the Contractor. In the event a master key is lost or improperly duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the payment due the Contractor.

8.4 Fire and Emergency Services: The Government will provide general on-base emergency services. The telephone number is 911. The Contractor shall comply with fire prevention rules and regulations enforced by the Buckley SFB Fire Prevention Branch. For routine fire prevention matters call 720-847-9921.

8.5 911 Emergency Services: Calling 911 from a cell phone is be received by off-base emergency 911 systems operators which can cause delays in emergency response times.

Whenever feasible, Contractors should use base telephones to request 911 emergency services.

8.6 Fire Extinguishers: In the event of a fire emergency, the Contractor is authorized to use any available Class A, B or C fire extinguishers at any work site.

8.7 Emergency Procedures: Contractor employees shall follow the direction of Government employees in regard to emergency procedures – examples include fire, tornado, active shooter, bomb threats, etc. It is the responsibility of the Contractor to provide clear guidance and establish procedures for responding to emergency of their employees. It is the Contractor’s responsibility to account for their respective employees following an emergency evacuation. Contractor personnel shall participate with Government personnel in all emergency services practice drills (e.g. fire, tornado, active shooter drills, etc.) and at no additional cost to the Government.

8.8 Emergency Medical Services: In the event of a medical emergency on Buckley SFB, the Government provides twenty-four (24) hour on-base, state certified paramedic-level emergency response and patient transport services for contractor personnel. The telephone number is 911 for emergencies. The Contractor shall reimburse the Government for emergency medical services rendered.

8.9 Security Police Services: The Government provides general on-base security forces' service. Security forces' telephone numbers are 911 for emergencies; 719-567-5642 for crime in progress; and 720-847-9930 for non-emergency call.

8. Security and Emergency Services