PWS-12 AF Preventative Maintenance.docx

Performance Work Statement for 12 AF Preventative Maintenance

1.0. Description of Services. The contractor shall furnish all labor, parts, tools, materials, equipment, transportation, personnel, management, supervision and training necessary to provide and perform preventative maintenance various shredder/destroyer machines, in support of the 355th Maintenance Group at Davis-Monthan AFB (DMAFB), Tucson, AZ.

1.1. Contractor Requirements. The contracting agency is required to hold a TS/SCI clearance as the maintenance will occur in a secured/controlled facility

1.2. Items Needing Maintenance. Items listed below will be maintained.

1.2.1. Degausser LM-1 (SN: 67-1154, Make: Data Security Inc.)

1.2.2. Destruction Device DX-8 (SN: 71-1064, Make: Data Security Inc.)

1.2.3. Disintegrator SSMD-2mm (SN: 72-1601, Make: Data Security Inc.)

1.3. Work Schedule. The proposal needs to be based on the normal working hours Monday through Friday 8 A.M. until 5 P.M., with the option to overtime, weekends, or shift work as requested by contractor.

1.3.1. Permits. The contractor shall ensure all permits, manifests, and environmental requirements, etc. are accomplished prior to beginning work.

1.3.2. Scope of Work for AFSOUTH A2Y. AFSOUTH TS/SCI destruction consists of a DX-8 Destruction Device, a SSMD-2MM Solid State Media Disintegrator, and a LM-1 Degausser. These are three separate devices. Preventative maintenance includes but is not limited to inspecting controls and safety features, cleaning debris from inside the equipment, inspecting belts and liners for wear, inspections of motors and gearboxes, providing warranty repair if required, media screen inspections and cleaning as needed, as well as cutter, grinder, and knife inspections. These devices include many custom fabricated parts that are strictly controlled and certified by the National Security Agency as being approved for TS/SCI destruction and must be routinely maintained by trained technicians.

1.3.3. System Testing. Upon completing installation of the access control system, the contractor shall test the system in the presence of the 12 AF/A2Y Point of Contact (POC). If the system does not function properly, the contractor shall make any necessary adjustments/repairs to ensure the system is fully functional.

1.3.4. Waste Removal. The contractor shall remove all debris from the work site and place it in contractor provided disposal containers. The contractor shall dispose of waste at a permitted off-base waste site. Upon completion of services, the surrounding area shall be completely free of all waste.

1.3.5. Maintenance Manual and/or Warranty Documents. Upon completion the contractor shall provide the Programs Office with two copies of all necessary maintenance manuals and warranty documents.

1.3.6. Contractor Personnel Qualifications. The contractor shall ensure only fully certified qualified technicians perform installation of the access control system. The contractor shall provide proof of technician qualifications upon request by the Government. As a result of the sensitive nature of the work, these devices include many custom fabricated parts that are strictly controlled and certified by the National Security Agency as being approved for TS/SCI destruction and must be routinely maintained by trained technicians.

1.4. General Information

1.4.1. Contract Manager. The contractor shall designate a primary contract manager, who will be responsible for performance of services. The contractor shall submit the name of the contract manager, in writing to the 12 AF/A2Y POC. The contract manager shall have full authority to act for the contractor on all matters relating to daily operation of the contract. The contract manager shall be available during normal business hours to discuss performance with Government personnel.

1.4.2. Contractor Employee Restrictions. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.4.3. Conflict of Interest. The contractor shall not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with DODD 5500-7, Standards of Conduct. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities.

1.4.4. Work Hours. The contractor shall perform installation of the access control system during the hours of 8:00 a.m. – 4:00 p.m., Monday through Friday, except Federal Holidays. If the contractor wants to perform installation services outside of the work hours, it will require advance coordination. Requests will be considered on a case by case basis.

1.4.4.1. Recognized Federal Holidays. The following federal holidays are observed at Davis- Monthan AFB. The contractor will not perform installation services on federal holidays, or the day set aside for observation to include down days.

1.4.5. Fire Prevention and Safety. Contractor employees shall comply with DMAFB Fire Protection Program, Air Force Occupational Safety & Health (OSHA), Air Force Occupational Safety, and the Fire Prevention and Health Program. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities.

1.4.5.1. Safety Equipment. The contractor is responsible for providing all safety equipment for contractor employees. Contractor employees shall always use proper safety equipment during the performance of this contract and shall perform all tasks in a safe manner. The Government has the right to terminate the contract if the contractor is practicing unsafe work practices or lacks proper safety equipment, at no cost to the Government.

1.4.6. Environmental Protection Compliance. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations. The contractor shall immediately notify the Contracting Officer and Program Office when violations occur, and cooperate fully with fire department personnel and Government investigators.

1.4.7. Work Areas. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

1.4.8. Inspection of Services. The contractor’s work shall be subject to inspection at any time. The presence or absence of a Government inspector shall not relieve the contractor from strict compliance with the requirements of the PWS, nor shall the presence of an inspector relieve the contractor from any deficiency that may be noted during the final inspection.

1.4.9. Smoking in Air Force Facilities. Contractors are advised that the Air Force has placed restrictions on the smoking of tobacco products in Air Force facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

1.5. Security Requirements

1.5.1. DMAFB Passes. The contractor shall obtain DMAFB passes for all employees requiring access to DMAFB. Applications for passes must be submitted to 12 AF/A2Y. Applicants may obtain passes from the Security Forces Pass and Badge Section, at the Craycroft Visitor Center, DMAFB, during the hours of 7:00 a.m. to 4:00 p.m., Monday through Friday.

1.5.2. Listings of Employees. Upon contract award the contractor shall provide a listing of contractor employees that will perform services on DMAFB to 12 AF/A2Y, so security checks can be performed. The list shall include contractor employee’s first and last name, date of birth, social security number, driver’s license number and state of issue. The contractor shall submit an updated listing to 12 AF/A2Y when an employee's status or information changes.

1.3.4. Traffic Laws. Contractor employees shall comply with all DMAFB traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges and debarment from the base. The use of cell phones is prohibited while driving on DMAFB, unless the phone is hands free phone. Seat belt use is mandatory for all vehicle occupants.

1.3.5. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges and debarment from the base.

1.3.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

1.3.7. For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

1.3.8. Reporting Requirements. Contractor personnel shall immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

1.3.9. Physical Security. The contractor shall safeguard all Government property, including controlled forms provided for contractor use. At the close of each work period, Government equipment, facilities, and other valuable materials shall be secured.

1.6. Government Provided Services

1.6.1. Utilities. The Government will provide water and electricity inside of facilities; however, the contractor is responsible for outside lighting of the facilities. The contractor shall practice utility conservation and is responsible for operating under conditions that prevent the waste of utilities.

1.6.2. Emergency Services. The Government will provide security forces services (call 228- 4444 for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB, therefore the contractor should call 911 for medical emergencies. If the contractor calls 911 from a Government phone, the contractor must tell the operator that they are calling from DMAFB.