PWS 10JAN25 3-116 FA Lodging.pdf
PDF 354 KB Posted
- Attached to
- Yellow Ribbon Event 3-116 FA Lodging only
- Solicitation number
- W911YN25QA005
About this file
This is a Performance Work Statement (PWS) for lodging services required by the Florida Army National Guard (FLARNG) for a Yellow Ribbon Event supporting FSC & B Battery, 3-116 FA in Lakeland, FL. The event is for soldiers and families who are deploying and returning from deployments, with 320 total expected guests.
The lodging requirements include 45 rooms for January 9, 2025, and 25 rooms for January 10, 2025. The accommodations must be within 10 miles of the RP Funding Center in Lakeland and include ADA-compliant rooms. Required amenities include gym/fitness center, 24-hour front desk, business services, pool, laundry services, and rooms with standard features like refrigerator, free wi-fi, and desk. The contractor must provide an on-site representative (not hotel staff) to manage check-in/check-out processes, include parking for 45 vehicles, and ensure the venue is in a low-crime area. The final number of attendees requiring lodging will be determined by December 23, 2024. The federal government is tax exempt, and personal expenses in guest rooms will not be covered under the contract. Notably, venues cannot deny lodging to qualified attendees who don't present a credit card for incidentals.
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| File | Type | Posted |
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| Combined Synopsis Solicitation_W911YN25QA005.pdf |
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Location: Lakeland Date: 10 January 2025
1. BACKGROUND:
1.1. The Florida Army National Guard (FLARNG) will host multiple Yellow Ribbon Events in Fiscal Year 2025. These events are for Soldiers and the families of Soldiers who are deploying and returning from deployments. This will be a one-day event with no childcare services. The mission of the FLARNG Yellow Ribbon Program is to ensure that all deploying Soldiers and their Family Members are aware of benefits, resources, and services available to them by connecting them to resource providers. These benefits and resources help military families navigate the deployment cycle, especially as Soldiers begin their “reintegration” back into their families and communities.
2. SCOPE:
2.1. The objective of this Statement of Work is to dictate the lodging and catering requirements for FSC & B Battery, 3-116 FA with 320 total guests. The final number of attendees requiring lodging will be finalized on 23 December 2024. It is the responsibility of the contractor to ensure all requirements are met. Lodging and parking will be secured by the contractor with oversight from the Yellow Ribbon Coordinator.
3. EVENT Date and Location:
3.1. Date: 10 January 2025
3.2. Hours: Hotel lodging must be available for exclusive use from 5pm on Thursday, 09 January 2025 until check out Sunday, 11 January 2025
3.3. Location: Lakeland
Performance Work Statement (PWS) for Lodging Services Yellow Ribbon Event for FSC & B Battery, 3-116 FA
4. Lodging Requirements;
4.1. See CLIN 0001
6. CLIN 0001 Lodging Requirements:
6.1. The Federal Government is tax exempt. Vendor accommodations must be within 10 miles of the RP Funding Center (701 W. Lime St Lakeland, FL 33815). Multiple lodging venues maybe used to meet this requirement. All lodging venues to be used are subject to the specifications outlined in CLIN 0001. The on-site representative must be able to meet Yellow Ribbon staff at the venue(s) if requested. The on-site representative is responsible for ensuring that event-attendees identified by the Yellow Ribbon Coordinator who qualify to receive lodging are able to successfully check-in to the lodging venue without complications.
6.2. Attendees who meet our requirements for lodging will start to arrive the day prior to the event.
The amount of rooms required are:
45 rooms for the night of Thursday, 09 January 2025 25 rooms for the night of Friday, 10 January 2025
6.3. Lodging facilities shall meet the American with Disabilities Act (ADA) requirements and provide ADA compliant rooms. A preliminary requirement for ADA compliant sleep rooms and special room requirements will be provided by 23 December 2024.
6.4. All rooms provided under this contract shall be non-smoking rooms. The venue will not be undergoing renovations during event dates. Overnight and daily parking will be included in the contract for 45 vehicles on the days/nights of 9-10 January 2025. The parking area must be within walking distance of the lodging venue and not require a shuttle service to the front lobby of the venue.
6.5.
The lodging venue may not deny qualified and identified event attendees the use of lodging if the attendee does not present a credit card for incidentals.
6.6. The Yellow Ribbon Coordinator may review the offered hotel facilities prior to awarding a contract at his or her discretion. The contractor shall provide facilities that will offer the following:
lighted parking lot, an exercise room, functional elevators, and ice machines. The Contractor shall provide an on-site representative to mediate complications and concerns while event attendees check-in and check-out from their rooms and all times between. The on-site representative must be a representative from the contracting agency and cannot be a member of the hotel staff.
6.7. The lodging venue(s) should include a gym/fitness center, 24-hour front desk assistance, business services, a pool, and laundry services. Rooms should be spacious and include showers with warm water, a working refrigerator, free wi-fi, air conditioning and heating, a flat-screen television, furnishings complete with a desk, closet, chair(s), and an alarm clock.
6.8. Most importantly, the venue must be located in a low-crime area where attendees feel safe walking alone at night. The Yellow Ribbon Coordinator will determine if a proposed venue meets this requirement.
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