PWS 05 Jan 2021.pdf

Revised 05 Jan 2021

PERFORMANCE WORK STATEMENT (PWS)

WASHRACK SERVICES

SPANGDAHLEM AIR BASE (AB), GERMANY (GE)

1. GENERAL DESCRIPTION:

1.1. GENERAL DESCRIPTION OF SERVICES. The Contractor shall provide all management, supervision, and labor necessary to perform aircraft corrosion prevention operations as defined in this Performance Work Statement (PWS) at Spangdahlem Air Base. The estimated workload is reflected in Appendix A, Estimated Workload Data.

The government shall provide the facilities, equipment, materials and services listed in Appendix B.

2. SPECIFIC TASKS:

2.1. WASHRACK REQUIREMENTS. The quantity and type of aircraft (F-16) to be serviced shall reflect in the appropriate weekly maintenance plan (Appendix F/G, to be provided after contract award), which shall be issued to the Contractor by the Maintenance Squadron Production Superintendent no later than Friday at 1800-hrs, for maintenance activities for the following week. If the weekly maintenance plan is not signed, a “draft” copy will be provided to the contractors. A maximum of seven (7) aircraft washes shall be scheduled for each week. The Contractor shall attend the weekly Shared Resources meeting on Spangdahlem AB (day, time and location to be provided after contract award). If the day of the meeting is a holiday, the Shared Resources meeting shall be held on the next normal duty day. All decisions for the following week’s wash activities and cancellations are discussed during this meeting.

2.2. CANCELLATIONS. The Government reserves the right to cancel scheduled services. The Contractor shall be notified of cancellations no later than 1700 hours the working day prior.

2.3. AIRCRAFT RECEIVING/DELIVERY. The Contractor shall perform aircraft washes in building 101 (Washrack Facility). Government personnel shall deliver aircraft to Contractor in the proper configuration as per Local Checklist (LCL) LCL-52MXG-43; to include Air Force Instruction (AFI) 21-101. In the event that doors, covers, plugs, fairings, or protectors cannot be installed, the government reserves the right to mask or cover areas with barrier material. All aircraft shall be returned to the government in the same configuration as received. The Contractor shall ensure that all aircraft are static grounded and chocked with all chocks laced during maintenance in accordance with AFI 21-101. The Contractor's on-site supervisor shall notify the Contracting Officer Representative (COR) or MXS Production Supervision (Pro-Super) and cease all wash operations if an unsatisfactory condition exists.

2.4. SCHEDULED WASH. Aircraft scheduled for wash shall be in place by 0700. The Contractor shall contact the MXS Pro-Super and/or COR when an aircraft is not in place by 0700. The owning organization will have a 2-hour window to provide an aircraft for wash. Failure to bring the aircraft for wash by 0900 will result in cancellation and reschedule.

2.5. TWO OR MORE WASHES. When two or more washes are scheduled for the day, the Contractor shall notify MXS Pro-Super upon completion of each wash. The government shall provide the Contractor with additional aircraft within 2 hours of initial notification. Aircraft not in place within 2 hours after initial notification will result in cancellation of the service. The COR shall document circumstances and validate cancellation.

2.6. ESTIMATED WORKLOAD. The quantity of aircraft/equipment to be furnished to the Contractor, as stated herein, are estimates and, as such, are subject to variations that shall not exceed what is listed in Appendix A

(weekly/monthly). Estimated Labor hours required to successfully accomplish one complete wash is listed in Appendix A.

2.7. AIRCRAFT CLEANING PROCEDURES. Aircraft shall be prepped and washed in accordance with the applicable Technical Order (T.O.) and Local Checklists: T.O. 1-1-691, T.O. 1F-16CJ-23, and LCL-52MXG-43.

2.8. AIRCRAFT LUBRICATION PROCEDURES. Aircraft shall be lubricated in accordance with applicable TO and/or Work Cards: T.O. 1F-16CJ-2-12JG-00-2 and T.O. 1F-16CJ-2-32JG-30-2.

2.9. AIRCRAFT FORMS. The Contractor must fill out and sign off aircraft forms on any open write-up applicable to the aircraft wash and lube IAW T.O. 00-20-1 and T.O. 34-1-3. Write-ups for aircraft lube will not be signed off on days where aircraft is forecasted for weight and balance and aircraft lube is not accomplished.

2.9.1. Use Integrated Maintenance Data System (IMDS). The Contractor will sign off open discrepancies in IMDS that the aircraft wash and lube (if applicable) were accomplished IAW T.O. 00-20 Series and T.O. 1F-16CJ-06.

2.10. FACILITY MAINTENANCE. The Contractor is responsible for storing materials and ensuring that the area is free from accumulation of waste material and rubbish. All oily/greasy rags, empty grease cartridges, solid film lubricants and general-purpose lube must be disposed of in the Hazardous Waste Storage Area located outside of the Wheel & Tire shop (building 96). The Government shall be responsible for the cost to dispose of these items. The Contractor must conduct an inventory of tools at the start and end of each workday. The Contractor must annotate CAF Form 140 and use an electronic tool accountability system (e.g. TC-Max) or equivalent. Contractor must inform Fabrication Flight personnel of any discrepancies with tools and or equipment IMMEDIATELY. Missing tools must be reported to the COR and/or MXS Pro-Super IMMEDIATELY.

2.11. TECHNICAL ORDERS. E-Tools for the Contractor's use will be provided upon request from the Fabrication Flight Support Section in building 41. MXS personnel in coordination with 52 MXG/QA TODO will be responsible for coordinating nay admin support that might be required to maintain the E-Tools. It will be the responsibility of the contractor to ensure E-tools are current prior to performing aircraft wash operations. The Contractor shall perform maintenance related operations in accordance with all such referenced directives, manuals, technical orders, instructions, and other guidance including supplements, as they may, from time to time be revised, supplemented or amended. The Contractor shall keep up to date with the information contained in all of the documents and their supplements listed in Appendix C, and any additions, changes, or modifications. Any increase or decrease in cost of performance occasioned by such revisions, supplements, or amendments shall form the basis for an equitable adjustment. The Contractor shall immediately implement those revisions, supplements or amendments that shall result in no change in contract price. However, prior to implementing any such revision, supplement, or amendment that shall result in a change in contract price, the Contractor shall submit to the Contracting Officer (CO) a not-to-exceed (NTE) price proposal or a not less than (NLT) credit proposal therefore and obtain the prior approval of the CO. Said proposals shall be submitted within thirty (30) calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the change in the cost of performance (Reference Appendix C for list of T.O.’s).

2.12. COMPLETION OF AIRCRAFT WASH. The aircraft wash is not completed until the following are completed:

2.12.1. Aircraft forms are signed off by Contractor personnel.

2.12.2. Integrated Maintenance Data System (IMDS) has been completed by Contractor personnel.

2.12.3. The COR has accepted the washed aircraft and verified the proper completion of aircraft forms and IMDS.

2.13. QUALITY CONTROL. The Contractor shall appoint a Quality Control (QC) person to develop and maintain a quality control program to ensure services provided are performed in accordance with the PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall develop quality control procedures in addressing the areas identified in paragraph 2, Services Summary.

3. GENERAL INFORMATION:

3.1. HOURS OF OPERATION.

3.1.1 Normal hours of operation are: Monday through Friday (excluding legal U.S. and German holidays), between 0700-1700 hours. All washes must be completed by 2359 hours on the scheduled date.

3.1.2 Performance outside of normal hours of operation: Washes scheduled for Mondays may be performed on weekends between 0700-1700 hours. Weekend work and work performed outside of regular hours must be coordinated with the COR and/or MXS Pro-Super not later than 1500 hours the Friday preceding desired weekend work. Services performed on weekends must be completed not later than 2359 hours, the Monday immediately succeeding performance.

3.2. HOLIDAYS. The Contractor is not required to provide services on the following days:

US Holidays 1-Jan New Year's Day

3rd Monday of January Martin Luther King Jr's Birthday 3rd Monday of February President's Day

Last Monday of May Memorial Day 4-Jul Independence Day

1st Monday of September Labor Day 2nd Monday of October Columbus Day

11-Nov Veteran's Day 4th Thursday of November Thanksgiving Day

25-Dec Christmas Day German Holidays

1-Jan New Year's Day To Be Announced (March or April) Karfreitag / Good Friday To Be Announced (March or April) Easter Monday

1-May Maifeirtag To Be Announced (May or June) Himmelfahrt / Ascension Day To Be Announced (May or June) Pfingsten / Whitmonday

3-Oct Tag der deutschen Einheit/ German Unification Day 1-Nov Allerheiligen / All Saint’s Day 25-Dec Christmas Day

26-Dec 2nd Christmas Day

3.3. SECURITY REQUIREMENTS. All Contractor employees shall possess the minimum of a “Secret” clearance.

Clearance is required in order to gain access to Flight Facilities and Computer Systems with Technical Orders and LCL applicable to performing services. The Contractor shall obtain pass and identification items as required for all employees. The Contractor shall comply with:

3.3.1. AFI 31-101, Integrated Defense

• Chapter 9 (shall be provided upon request)

3.3.2. AFI 31-401, Information Security Program Management

3.3.3. AFI 31-501, Personal Security Program Management

3.3.4. AFI 31-601, Industrial Security Program Management

• Chapter 7, Visits and Meetings

• Chapter 8, Subcontracting

• Chapter 9, Information Technology and Automated Information System Security

• Chapter 11, International Security Requirements

• Chapter 12, Other Applicable Security Requirements

3.3.5. Department of Defense (DoD) 5220.22-M, National Industrial Security Program, Operating Manual

• Chapter 1, General Provisions and Requirements o Section 2, General Requirements o Section 3, Reporting Requirements

• Chapter 2, Security Clearances

• Chapter 3, Security Training and Briefings

• Chapter 5, Safeguarding Classified Information o Section 1, General Safeguarding Requirements o Section 2, Control and Accountability

• Chapter 6, Visits and Meetings o Section 1, Visit

• Chapter 7, Subcontracting

• Chapter 10, Informational Security Requirements o Section 6, Contractor Operations Abroad

3.4. VISITOR GROUP SECURITY AGREEMENT. A Visitor Group Security Agreement (VGSA) shall be developed by the Servicing Activity identifying the specific security requirements of the Contractor and those of the installation commander providing oversight of contract security performance. Access to contracted locations shall be restricted to Contractor personnel and personnel who are authorized by the Air Force activity (52 MXS).

Contractor shall not be required to perform during force protection delta.

3.5. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, government facilities, equipment and material shall be secured.

3.6. KEY CONTROL. The Contractor shall establish and implement methods to ensure issued keys are not lost or misplaced and are used by authorized personnel only. The Contractor shall not duplicate keys issued by the Government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys.

In the event master keys are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying, and deduct the cost of such from the monthly payment due the Contractor. Keys issued to the Contractor shall only be used for performance of duties stated in this contract.

3.7. MAINTENANCE SQUADRON PRODUCTION SUPERVISON: MXS Pro-Super will be appointed by memorandum. The customer shall provide a Production Supervisor who shall be responsible for the oversight of daily shop operations. To include the alternate(s), who shall maintain oversight on behalf of the Production manager while absent. Applicable personnel shall be designated in writing to the CO. Prior to the start of contract performance, a point of contact listing will be provided to the CO and Contractor. Any changes to appointment will initiate a revision to the memorandum and point of contact listing.

4. SPECIAL CONTRACTOR REQUIREMENTS AND QUALIFICATIONS:

4.1. CONTRACT MANAGER. The Contractor shall provide a contract manager/representative who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the Contractor when the manager is absent, shall be designated in writing to the CO. The contract manager/representative or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during normal duty hours (0700-1700) within 60 minutes of notification to meet on the installation with government personnel (designated by the CO) to discuss problem areas. The contract manager/representative and alternate(s) must be able to read, write, speak and understand English.

4.2. CONTRACT EMPLOYEES. The Contractor shall not employ persons for work on this contract identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees and must be able to read, speak and understand English. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee names. The Contractor shall not employ any person who is an employee of the US Government, if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, military or civilian, unless such person seeks and received approval according to DoD 5500.7-R, Joint Ethic Regulation.

4.3. EMPLOYEE TRAINING. The Government shall be responsible for scheduling government provided training.

The Contractor shall comply with all training requirements to perform aircraft wash services as indicated in this PWS. The Contractor shall document and maintain a training file of qualification and or certification records for each employee. Personnel shall be re-certified when applicable, and all training documents shall be made available for Government review. Training and certification shall be completed within thirty (30) days after hire date.

4.4. SAFETY. The Contractor shall be responsible for insuring that all employees adhere strictly to the safety precautions in AFI 91-203 Air Force Consolidated Occupational Safety Instruction and USAFE 91-203 Air Force Safety and Occupational Health for Local National Employees in Germany.

4.5. SAFETY REQUIREMENTS. The Contractor shall conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work, to include, but not limited to the following:

4.5.1. Take such additional immediate precautions as the CO may reasonably require for safety and mishap prevention purposes

4.5.2. Provide protection to Government property to prevent damage during the period of time the property is under the control or in possession of the Contractor, and include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract.

4.6. MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 52nd Maintenance Squadron via a secure data collection site. The contractor is required to completely fill in all required data fields.

Data for Air Force service requirements must be input at the Air Force CMRA link at http://www.ecmra.mil/.

However, user manuals for Government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

4.6.1. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the CMRA help desk at: http://www.ecmra.mil.

5. QUALITY ASSURANCE:

5.1. QUALITY ASSURANCE. The Government shall evaluate the Contractor’s performance under this contract.

In addition, the defective item in question shall be corrected immediately before the services are considered accepted.

5.2. Contracting Officer Representative. The Government will nominate/appoint Contracting Officer Representative (COR) in writing. Prior to officially assuming COR duties and responsibilities, the COR must successfully complete all applicable courses/training. All nominees will be afforded necessary resources (time, supplies, equipment, opportunity) to perform the designated COR duties.

5.3. PERFORMANCE OBJECTIVES. The following is a list of items to be validated by the COR. Each Performance Objective includes a government-determined Performance Threshold and the Surveillance Method used to perform the verification.

PERFORMANCE OBJECTIVE

PWS

PARA

PERFORMANCE

THRESHOLD

Surveillance Method

Prepare aircraft for wash

2.3, 2.4 & 2.5

100% of scheduled services during the month

Random Inspection, In-person on-site

Locate and remove corrosion causing agents from aircraft exterior and landing gear

2.7

100% of the scheduled services during the month

100% Inspection

Lubricate aircraft (landing gear, flight controls and required door/panel piano hinges)

2.8 http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.ecmra.mil/

Use and account for all hand and pneumatic equipment and Personnel Protective Equipment

2.10 100% of the scheduled services during the month

Random Inspection

Maintain Technical Orders in serviceable condition

2.11

Fill out aircraft forms and sign off applicable wash and lube discrepancies

2.9 & 2.12.1

Use IMDS after completion of aircraft wash and/or lube

2.9.1

Ensure safety precautions are adhered to

4.4 & 4.5

Inspection, In-person on-site

Maintain facility

2.10

90% of the days utilized

Monthly

10 Secure facility, equipment, and materials

3.5 100% of the days utilized 100%

6. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

6.1. GENERAL SERVICES. The Government shall provide the facilities, equipment, materials and services listed in Appendix B at contract start date and during the complete performance period of the contract.

6.2. EQUIPMENT ACCOUNTABILITY. IAW FAR 52.245-2, Government Property (Firm Fixed Price Contracts), the Contractor shall be liable for loss or damage to Government furnished property and equipment beyond fair wear and tear. In the case of loss or damage beyond economical repair to property and equipment, the CO shall determine the amount of the Contractor's liability. On completion or extension of the contract, the Contractor and a Government representative shall conduct a joint inventory of equipment. Compensation shall be effected either by reducing the amounts owed to the Contractor or by direct payment compensation. The CO shall determine the method. The government shall be responsible for day-to-day wear and tear of equipment and the Contractor is liable for damage/loss caused by neglect. In the case of damaged property, the amount of compensation due the Government by the Contractor shall be the actual cost or repair, provided such amount does not exceed the economical repair value. In the case of loss or damage beyond economical repair to equipment, the amount of the Contractor's liability shall be the depreciated replacement value of the item to be determined by the CO. Any failure of the Contractor to agree with such determination shall be treated as a dispute pursuant to the clause of this contract entitled "Disputes."

6.3. AIRCRAFT WASH SUPERVISOR TRAINING. The Government shall provide training to Aircraft Wash Supervisor only. Training shall include tasks such as aircraft masking/taping, types of soap to use, foamer equipment operation, opening and closing aircraft wash rack facility. Training of subordinates and/or workers is the responsibility of the contractor.

7. APPENDICES:

A. Estimated Workload Data B. Government Furnished Facilities/ Services/ Equipment/ Supplies/ Washrack Inventory C. List of Technical Orders/ Security References/ Air Force Instructions D. Floor plan for Bldg. 101 E. Abbreviations and Acronyms

APPENDIX A, ESTIMATED WORKLOAD DATA

Service Max Quantity Frequency Aircraft Wash 7/28 Weekly/Monthly

These numbers are estimates of services required. The government reserves the right to change the quantities due to deployments, maintenance, or other unforeseen circumstances. The quantities per week and per month will not exceed the stated amounts listed here.

ESTIMATED LABOR HOURS

CREW SIZE 4 2

TASK HOURS HOURS

Masking .75 1.5 Wash 3.5 4 Demask .25 .5 Forms & IMDS .25 .25 Lube 1.5 2 Total 6.25 8.25

APPENDIX B, GOVERNMENT FURNISHED FACILITIES/ SERVICES/ EQUIPMENT/ SUPPLIES/

WASHRACK INVENTORY

GOVERNMENT FURNISHED FACILITIES:

Buildings 101: Aircraft wash facility, Spangdahlem AB

GOVERNMENT FURNISHED UTILITIES:

Water Electricity Heat Compressed air Telephone service 1 Class A telephone (for official use only) (NOTE: Office Supplies shall not be provided by the Government)

GOVERNMENT FURNISHED SUPPLIES:

Aircraft cleaner (soap) Brush heads & handles Barrier paper Scrub pads Gloves (nitrile) Small paint brushes Lubricants Paper towels Masking Tape

WASHRACK EQUIPMENT/INVENTORY:

NOMENCLATURE QTY

NOMENCLATURE QTY

Utility Knife Large w/ Blade 2

Air Hose 2

Soap Foamer 2

Aircraft Grease Gun 2 6’ Zarges Aircraft Stand 2

Grease Gun Accessories Kit 12 pcs 1

4’ Zarges Aircraft Stand 2

Grease Gun Hose, Female End 2 Water hoses 4

Grease Gun Hose, Male End 2

Water hose nozzles 4

Grease Gun Fitting, Metal Tube 6-3/4 2 Bung Wrench 1

6-3/4" Low Pressure Grease Fitting 2

Goggles 6

4-1/2" x 3" L-Shaped Grease Fitting 1 12 3/4" long 1/2" dia. Brush 6

Personnel lockers 12

12" long 1/2" dia. Brush 3

4 Drum spill and storage locker 1

12" long 3/8" dia. Brush 6

Soap pump 1

Stool 2

Supply locker 4

Bucket 4

Individual Respirator PPE Locker 8

Face Shield 2

Permanent Eye Wash Station 2

Brush w/extended handle 3

Wall Attached Air Hose Reel 3

Brush w/handle 3

Computer 1

F-16 Inlet Cover 1

Computer desk 1

F-16 Exhaust Cover 2

Table 3

RT MLG Wheel Cover 2

Chair 12

LT MLG Wheel Cover 2

Garbage can 2

NLG Wheel Cover 2

Three shelved cabinet 1

Canopy Cover 2

APPENDIX C, LIST TECHNICAL ORDERS/ SECURITY REFERENCES/ AIR FORCE INSTRUCTIONS

GOVERNMENT FURNISHED TECHNICAL ORDERS:

1-1-691 AIRCRAFT CLEANING PROCEDURES

1F-16CJ-23 F-16 WASH/CORROSION CONTROL

1F-16CJ-2-12JG-00-2 F-16 AIRFRAME LUBE

1F-16J-2-32JG-30-2 F-16 LANDING GEAR/LUBE

1F-16CJ-06 F-16 IMDS

GOVERNMENT FURNISHED LOCAL CHECKLIST:

LCL-52MXG-43 F-16 WASH PREP

SPECIFIC SECURITY REFERENCES:

AFI 31-101, Integrated Defense

• Chapter 9 (will be provided upon request)

AFI 31-401, Information Security Program Management AFI 31-501, Personal Security Program Management AFI 31-601, Industrial Security Program Management

• Chapter 7, Visits and Meetings

• Chapter 8, Subcontracting

• Chapter 9, Information Technology and Automated Information System Security

• Chapter 11, International Security Requirements

• Chapter 12, Other Applicable Security Guidance

DoD 5220.22-M National Industrial Security Program, Operating Manual

• Chapter 1, General Provisions and Requirements o Section 2, General Requirements o Section 3, Reporting Requirements

• Chapter 2, Security Clearances

• Chapter 3, Security Training and Briefings

• Chapter 5, Safeguarding Classified Information o Section 1, General Safeguarding Requirements o Section 2, Control and Accountability

• Chapter 6, Visits and Meetings o Section 1, Visit

• Chapter 7, Subcontracting

• Chapter 10, Informational Security Requirements o Section 6, Contractor Operations Abroad

AIR FORCE INSTRUCTIONS:

AFI 21-101 dated 16 Jan 2020, Aircraft and Equipment Management AFMAN 91-203 dated 08 Sep 2020, Air Force Occupational Safety, Fire and Health Standards USAFEI 91-203 dated 30 Sep 2020, Air Force Safety and Occupational Health for Local National Employees in Germany

APPENDIX D, FLOOR PLAN FOR BLDG. 101

Security Clearance Approval Required

APPENDIX E, ABBREVIATIONS AND ACRONYMS

AB Air Base AME Alternate Mission Equipment CO Contracting Officer DoD Department of Defense GE Germany IMDS Integrated Maintenance Data System LCL Local Checklist MXS Maintenance Squadron NLT No later than NTE Not to exceed Pro- Super

Production Supervision

PWS Performance Work Statement QC Quality Control TO Technical Order VGSA Visitor Group Security Agreement