PW2602_UL-RFQ-CMAR-FINAL.pdf

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REQUEST FOR QUALIFICATIONS

FOR

CONSTRUCTION MANAGER SERVICES AT RISK

WITH GUARANTEED MAXIMUM PRICE

UNIVERSITY LIBRARY (UL) EGRESS STAIR

PW2602

Direct Questions via E-Mail to Jenni Cox at jenni.cox@csun.edu Telephone (818) 677-6568

Submit Qualifications to:

Jenni Cox, Procurement Professional IV - Public Works Purchasing and Contract Administration California State University, Northridge 18111 Nordhoff Street Valera Hall, First Floor, Room 180 Northridge, CA 91330-8231

Statement of Qualifications Due Date: October 23, 2026 by 3pm PT

RFQ Respondents Pre-Submittal Conference 1:00 PM PST Thursday, October 1, 2026 PPM Administration Building Park in Parking Lot B6 18111 Nordhoff Street Northridge, CA 91330

1. INTRODUCTION

The Trustees of The California State University (Trustees) are requesting Statements of Qualifications (SOQ) from interested and qualified Construction Managers (Respondents) to provide construction management services for a fire and life safety improvement project at the University Library with a guaranteed maximum price for the construction of the Project referenced above.

The delivery method for this Project is commonly known as "Construction Manager at Risk" (CMAR). CMAR consists of a preconstruction phase and a construction phase with separate contracts for each phase. During the preconstruction phase, the CM will collaborate with the Architect on the design, constructability, cost and schedule of the Project and develop a Guaranteed Maximum Price (GMP) proposal to construct the Project. Upon the Trustees' acceptance of the GMP the Trustees will issue a contract to the CM for the construction phase. If the Trustees and the CM do not agree upon a GMP, the Trustees will not award the construction phase of the Project to the CM.

2. PROJECT DESCRIPTION

The Project consists of constructing a new interior egress stair within the University Library to provide code-compliant exiting, enhance fire and life safety, and address several critical deferred-maintenance needs.

Request for Qualifications for Construction Management Services at Risk with Guaranteed Maximum Price California State University, Northridge University Library (UL) Egress Stair – PW2602

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The new stair shaft will occupy approximately 900 square feet on each floor from Levels 01 through 04. Construction will require specialized structural demolition and modifications to the building's structural system, followed by architectural improvements and modifications to the mechanical, electrical, plumbing, fire alarm, and fire sprinkler systems necessary to accommodate the new stair. Additional improvements include replacing the roof and seismic expansion joints; the addition of a skylight; replacing flooring throughout Levels 01–04; installing additional roof drainage; and constructing a new single-occupancy restroom and lactation room.

To minimize disruption and maintain normal daily library operations, the work will be carefully phased and coordinated with campus operations. Construction activities will primarily occur during a third shift, from 11:00 p.m.

to 7:00 a.m., throughout the duration of the Project. Early trade work will include carpet and flooring replacement throughout the library, and the roof replacement of the east and west wings, which will begin in Summer 2027 before construction of the new stair commences in November 2027.

The Project Guaranteed Maximum Price is $23,185,000.00.

The construction duration is 485 calendar days.

Liquidated damages are $2,000 for each calendar day construction completion is late.

The CM is required to be licensed in the State of California with a 'B' license.

The Project is more fully described in the following documents:

Exhibit A. 75% Schematic Design Drawings, dated August 7, 2026.

Exhibit B. 75% Schematic Design Basis of Design, dated August 7, 2026.

Proposers are highly encouraged to review both the Schematic Design Drawings and Basis of Design to fully understand the proposed Project to identify how the Proposer can best respond to this Request for Qualifications.

3. CSUN Expectations of CMAR Performance and Decorum California State University Northridge, Facilities Planning Design and Construction (CSUN FPDC) expects a Construction Manager at Risk (CMAR) contractor to take full ownership of the Project, maintaining absolute control over scheduling, coordination, risk management, and problem prevention. The CMAR must drive the Project forward, anticipate challenges before they arise, and ensure seamless execution across all aspects of construction. A well-structured, realistic, and actively managed schedule is critical—not just a document, but a dynamic management tool that is continually updated and enforced. The CMAR is expected to proactively identify potential delays, adjust plans before problems materialize, and keep the Project on track with unwavering discipline. The CMAR shall never willingly compromise design intent for convenience.

Every milestone must be met, and the CMAR will be accountable to the critical path timeline, regardless of fault, ensuring that the Project never faces unexpected setbacks.

The CMAR is expected to oversee and integrate all aspects of the Project—design, procurement, trade contractors, suppliers, and CSUN FPDC-driven activities—ensuring seamless alignment. Material lead times, permitting, workforce availability, and logistics must be anticipated and addressed before they cause disruptions. The CMAR must act as the central force driving communication and problem-solving, ensuring that conflicts are resolved before they escalate into delays.

It is expected that the CMAR does not react to problems; rather the CMAR acts to prevent them from occurring in the first place. Every possible issue—whether related to subcontractor performance, weather impacts, procurement delays, or unforeseen site conditions—must be identified and mitigated before it affects the schedule. Contingency plans must be in place well in advance, allowing the Project to move forward without unnecessary interruptions. The CMAR must own every challenge, ensuring no detail is overlooked and no responsibility is shifted elsewhere. There

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Page 3 of 5 pages Revised January 2020 is no room for blame—only solutions and forward momentum. The CMAR is expected to uphold a no-excuses culture where problems are solved before they reach CSUN FPDC and transparency is maintained throughout the process.

Total control over execution means leading the Project with precision, accountability, and urgency. Trade contractors must be held to deadlines and quality expectations without exception. Cost control is equally important—protecting the Guaranteed Maximum Price (GMP) by managing scope, avoiding inefficiencies, and ensuring every decision aligns with the Project's financial framework.

CSUN FPDC expects the CMAR to proactively manage change in scopes of work and ensure that they are handled efficiently, transparently, and with minimal impact on the schedule and budget. The CMAR is expected to anticipate potential scope changes early, working collaboratively with CSUN FPDC and the design team to assess their necessity, cost implications, and schedule impacts before they become formal change orders. All change orders must be thoroughly vetted, justified, and presented in a timely manner.

At project closeout, the CMAR must ensure that the transition is as smooth and controlled as the build itself. Punch lists should be minimal, documentation should be complete, and all training and warranties must be properly delivered. CSUN FPDC should walk into a fully operational facility with full confidence that nothing has been compromised or left unfinished.

The CMAR is expected to lead, coordinate, and control every aspect of the Project, keeping it on schedule, on budget, and free from unnecessary complications. Success is not just about reacting quickly—it's about predicting issues, steering clear of problems, and ensuring that every phase of the Project moves forward with absolute precision.

CSUN FPDC demands leadership, discipline, and a results-driven mindset—no surprises, no delays, no excuses, just execution and success.

4. SCOPE OF CM'S WORK

The work to be performed by the CM is specified in the preconstruction phase contract and construction phase contract documents. Form contracts may be viewed at https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/Pages/construction-management-sample-forms.aspx . In submitting an SOQ, the Respondent represents that it is qualified and capable to provide all the requirements of both contracts. The following is a brief overview of the services the CM will be required to perform, if awarded both the preconstruction phase contract and the construction phase contract:

A. Review the initial cost estimate and provide continuous cost management to assure the design is within the budgeted cost estimate.

B. Participate in the development of the design and provide constructability reviews and analysis. Offer suggestions to improve the quality of the Project.

C. Provide construction planning, phasing, and scheduling during design and through construction completion.

D. Develop and maintain a Project schedule that incorporates all tasks and approvals of all involved parties necessary to complete the Project within the contract durations.

E. Incorporate integrated project management practices into the Project.

F. Provide quality assurance.

G. Bring design-assist and design-build trade subcontractors into the design phase appropriate for the

Project and as approved by the Trustees.

H. Provide cost estimating and value engineering. Reconcile CM cost estimates with University's cost estimate.

I. Coordinate with and provide information as required to regulatory agencies. Schedule and monitor required agency approvals.

https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/Pages/construction-management-sample-forms.aspx https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/Pages/construction-management-sample-forms.aspx

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J. Prequalify trade contractors to comply with Trustees' standards.

K. Comply with requirements to subcontract a minimum of three percent (3%) of the Project to DVBE subcontractors.

L. Develop Trade Contractor Bid Packages and receive bids in the most logical, competitive, and seamless manner.

M. Warrant the completeness and constructability of the construction documents and ensure that trade bid packages include a complete scope of work.

N. Submit a Guaranteed Maximum Price proposal.

O. Manage and administer the Project construction phase to achieve construction completion within the contract time and budget and with high quality workmanship.

5. CM SELECTION PROCESS

The selection process for the Project CMAR is comprised of three parts:

1. The Statement of Qualifications submitted in response to this RFQ constituted the Proposer’s Technical Proposal and qualified them to receive the RFP. Of the total 600 possible points, the Technical Proposal is worth 300 points. Only the highest-ranked firms, will be shortlisted and invited to participate in the RFP phase.

2. The Interview with the Trustee’s Evaluation Team. Of a total the 600 possible points, the Interview is worth 200 points.

3. The Fee Proposal. Of a total of 600 points, the Fee Proposal is worth 100 points.

For those firms shortlisted to participate in the RFP Phase (Interview and Fee proposal), the SOQ Technical Points will be carried over from the SOQ phase and added together with the Interview and Fee Proposal points to determine the firm with the highest total points.

Neither individual evaluator scores, score breakdowns, nor interim rankings will be released to respondents. The judgment of the Trustees throughout the selection process shall be final and not subject to appeal.

All Respondents must be prequalified with the Trustees one day prior to the SOQ due date, or their SOQ submission will not be considered. The last day to submit an application for prequalification to the CSU Chancellor's Office is indicated on the enclosed schedule. The Proposer's prequalification rating must be greater than the Construction Manager's construction contract amount for this Project. For information regarding prequalification go to https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/operations-center/Pages/contractor-prequalification.aspx Direct any prequalification questions to the Trustees' Prequalification Administrator at cocm.prequal@calstate.edu.

Affidavit of Joint Venture, https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/Documents/pq_affidavit_of_joint_venture.pdf If two or more prospective firms desire to submit a proposal as a joint venture on this Project, they must file an affidavit of joint venture form with the Trustees at least five (5) Days prior to the date and time set for opening SOQs, on a form obtained from the Trustees. The affidavit of joint venture will be valid only for the specific Project for which it is filed. Each party to the joint venture must be prequalified, as provided herein, at least one (1) Business Day prior to the date and time set for submitting the SOQs.

If the Trustees announce that the joint venture is the successful Proposer in response to the Request for Proposals, the joint venture shall obtain the joint venture license prior to Trustees' award of the Contract (Business and Professions Code sections 7029 and 7029.1).

If the Trustees do not award the preconstruction phase contract or the construction phase contract, the Proposers or CM will not be entitled to recover any monetary awards of any type whatsoever. The Trustees reserve the right to https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/operations-center/Pages/contractor-prequalification.aspx https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/operations-center/Pages/contractor-prequalification.aspx mailto:cocm.prequal@calstate.edu https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/Documents/pq_affidavit_of_joint_venture.pdf https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/Documents/pq_affidavit_of_joint_venture.pdf

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6. SELECTION PROCESS SCHEDULE:

Schedule Activities Schedule

RFQ Advertised 9/14/2026 Non-Mandatory pre-submittal conference 10/01/2026 @ 1:00 PM Last day to submit application for prequalification 10/05/2026 Last day to submit RFQ questions 10/8/2026 Last day to submit Affidavit of Joint Venture form 10/8/2026 Last RFQ Addenda issued (if required) 10/15/2026 Statement of Qualifications due 10/23/2026, 3:00 PM PT University SOQ Review 10/26/2026 – 11/5/2026 Proposer shortlist published by e-mail 11/6/2026 RFP distributed to shortlist 11/9/2026 Last day to submit RFP questions 12/3/2026 RFP Interviews Week of 12/7/2026 Last RFP Addenda issued (if required) 12/9/2026 Fee Proposals due 12/17/2026, 3:00 PM PT Proposer Finalist Announced 12/18/2026 Preconstruction agreement executed 1/29/2027 Preconstruction services duration 140 Calendar Days Construction agreement executed 5/24/2027 Notice to Proceed (Early Work Only) 5/28/2027 Early Work – Flooring Summer 2027 Early Work – Wing Roof Replacement Summer 2027 Stair Construction After Full Plan Check – Expected November 2027

This is a proposed schedule that is subject to change. The preconstruction and construction (if awarded) contracts will identify the schedule commitments. Any changes to the schedule for the RFQ/RFP process will be issued to all Respondents/Proposers via addenda.

7. INSTRUCTIONS FOR SUBMITTING AN SOQ

Each Respondent must submit its Statement of Qualifications in accordance with the following instructions. The SOQs must be received by Public Works, Purchasing & Contract Administration shown herein, before the date and time shown in the Selection Process Schedule.

Respondents for this Project shall submit a Statement of Qualifications in accordance with the following instructions:

1. Provide all information requested by this RFQ.

2. Provide information as it pertains to your firm. When referencing projects that were joint ventures, indicate such and explain your firm's role in the Project.

3. The SOQ should be well organized and as concise and complete as possible while still providing the requested information. Use 8.5x11 sheet size and minimum of 10-point font size.

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4. Where contact information is requested, include the company name, address and a company representative's name, phone number and e-mail address.

5. Submit five copies of the SOQ in 8.5x11 format and one copy as a digital file in PDF format.

6. Deliver the SOQ in a sealed package marked on the outside "SOQ for University Library (UL) Egress Stair, PW2602, California State University, Northridge”

7. Deliver the SOQ prior to the date and time indicated in the Selection Process Schedule, to:

California State University, Northridge Attention: Jenni Cox Purchasing and Contract Administration Valera Hall Room 180 18111 Nordhoff Street Northridge, CA 91330-8231

8. STATEMENT OF QUALIFICATION (SOQ) REQUIREMENTS

Provide the following information in your SOQ. Each question will be scored against an ideal response which, in the opinion of the Trustees' Selection Committee, would receive the maximum number of points possible, as indicated herein. If all information is not provided, the SOQ may not be considered. The Trustees may, at their discretion, call the contacts provided or others as may become known for reference checks. SOQs should be organized with numbered tabs corresponding to the following sections. Provide concise and complete responses; non-requested information and lengthy responses are discouraged.

SOQ FORMAT:

Tab 1 INTRODUCTION

Provide a cover letter confirming that your firm's submittal is in response to this RFQ and agrees to enter into preconstruction and construction contracts if selected. Confirm that all elements of the RFQ have been read and understood, and all the addenda have been received and understood. The cover letter shall be signed by an individual authorized to contractually bind the Proposer.

Required Information

a. Indicate clearly your firm's Point of Contact for this solicitation and state their email and phone number. Identify your firm's full legal name, address, phone, fax, email, and website.

b. Include an organization chart of the office that will be managing the proposed Project. Give titles and names of positions.

c. Provide the address of the office that will manage this Project.

d. Provide a copy of your firm's CSU prequalification letter.

e. Provide a copy of your firm's Contractor License.

f. Provide a description of your firm's safety record. Provide your Experience Modification

Rate.

g. State whether, during the past five (5) years, your firm was required to pay penalties for failure to pay prevailing wages. If yes, please explain.

h. State whether, during the past five (5) years, your firm has been assessed CAL-OSHA fines in the serious, repeat, or willful category? If yes, provide circumstances, number of instances, and the amount of the fine(s).

Tab 2 TABLE OF CONTENTS

Include a table of contents with bookmarked headings.

Tab 3 CMAR PROJECT EXPERIENCE

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Provide information for five (5) projects in California within the last five (5) years for which the Proposer has worked as a Construction Manager at Risk directly with the architect and owner on renovation projects of similar size and scope or that have relevant components of the proposed Project. Projects for a CSU campus or higher education clients are preferred. Include for each Project:

a. A narrative project description including location, building type, and other pertinent information.

b. Key data including owner, owner contact information, architect, architect contact information; project construction budget vs. final cost; original schedule NTP and substantial completion dates, and actual NTP and substantial completion dates (or projected substantial completion for projects not yet complete); amount of contractor's contingency, amount of contractor's contingency returned to owner; total amount of change orders, amount for owner-initiated change orders, and amount for unforeseen conditions change orders.

c. Names, titles, and roles of key personnel from your firm who worked on the Project. Note clearly if they are proposed for this Project, and what their roles will be on this Project.

d. Describe elements of these projects that are relevant to this Project, to highlight how your firm met the kind of challenges you expect to experience on this Project.

e. Describe your firm's experience performing structural renovation and demolition work in occupied buildings that remained operational throughout construction.

Tab 4 PROJECT PERSONNEL

a. Provide an org chart and information on the overall organization of the project team, and how the proposed structure will support the success of the Project. Explain how the team will be managed and how it will communicate within your organization and with the Owner and Architect.

b. Provide the resumes and qualifications of all proposed key personnel as they relate to this Project; clearly explain their roles and responsibilities for this Project. Key personnel are defined as, but not limited to the following: Project Executive; Project Manager(s);

Estimator and/or Estimating Staff; General Superintendent; Construction Superintendent(s);

Field Superintendent(s); Field Engineer(s); Safety Manager; and Quality Manager.

c. Provide the number of years each person has worked for your firm and their total years of experience in construction.

d. Provide a matrix showing large CMAR projects that the personnel proposed for this Project have worked on together. Provide owner contact information for each Project.

Tab 5 STAFFING LEVELS TAB

Staffing levels assigned to the Project will be evaluated based on total hours and the appropriateness of the classifications and quantity of hours for each classification.

a. Submit a table showing the planned staffing during the preconstruction phase. The table shall list all individuals assigned to perform work directly on the Project and indicate name; job classification; whether the role is to be filled by a current employee or one to be hired, or a non-employee (independent consultant); the hours each individual is assigned to the Project during the construction phase; and the total of all hours planned to be expended during the preconstruction phase.

b. Submit a table showing the planned staffing during the construction phase. The table shall list all individuals assigned to perform work directly on the Project and indicate: name; job classification; whether the role is to be filled by a current employee or one to be hired, or a non-employee (independent consultant); the hours each individual is assigned to the Project

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c. Describe why your chosen staffing program is best suited for this Project.

Tab 6 PROJECT APPROACH

In this section, provide your firm's project approach and work plan for the Project. Indicate a clear understanding of the objectives of the CMAR delivery and your firm's customized approach to serving the University.

Describe how the CM will participate in or perform: design review; constructability review;

estimating; value engineering; scheduling and phasing; determining construction methods; and how you plan to meet the intent of the Architect's design and to maximize the scope that can be provided within the Total Expected GMP of all Contracts.

Provide other information on how you will manage the Project, concentrating on ideas, approaches, and methods that you believe will be key to the success of this particular Project. A judicious selection of topics and a focused and clearly organized response to this part of the proposal will be of particular value.

Detail your firm's qualifications and demonstrated successful experience to ensure timely completion of projects within schedule and budget.

Describe why your proposed approach and firm's capabilities are the best suited for the needs of the Project.

Tab 7 SELF-PERFORMED WORK Identify those trades and specialties within the company that may be self-performed. Describe how they may be implemented on the Project and how the Project may benefit from their implementation.

Tab 8 SITE MANAGEMENT AND DECORUM The University's evaluation committee places significant importance on the Proposer's demonstrated ability to successfully manage construction activities in occupied facilities while maintaining continuous building operations.

Tab 9 COST ESTIMATING Provide a narrative describing how you would perform cost estimating for the Project. It is critical to establish cost targets to work to and balance them against each other to provide the University with the optimum scope and value for the available budget. Describe how design target budgets will be established and monitored. What resources will your firm bring to bear to assist the project team in meeting this goal?

Tab 10 CONSTRUCTION SUPERINTENDENT(S) Describe your plan for superintendence during the construction phase of the Project. Will the superintendent(s) be involved at all in the Preconstruction phase? What especially applicable strengths does/do your proposed superintendent(s) bring to this Project?

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Provide client references and contact information for the three most similar CMAR projects the proposed superintendent(s) has or have completed in the last seven years and provide a brief narrative of schedule performance on those projects, including providing and explaining any variance between the initial contract time and the final contract time. How did the superintendent(s) participate in project schedule updates and what did they do to keep the Project on schedule and/or minimize impacts on the schedule when challenges and issues arose?

9. RFQ RESPONDENTS PRE-SUBMITTAL CONFERENCE

An optional RFQ Respondents Pre-Submittal Conference will be held at 1:00 p.m. on Thursday October 1, 2026, in the PPM Administation Building.

The Pre-Submittal Conference will provide an opportunity for the University to present the Project and for potential respondents to ask questions.

Reference the attached map for information on parking and the location of the PPM Administration Building.

No presentation materials will be made available to respondents who did not attend the Pre-Submittal Conference.

10. QUESTIONS

All questions regarding this RFQ for the CM selection process listed herein must be submitted in writing by e-mail, to Jenni Cox, jenni.cox@csun.edu and received no later than the due date indicated in the Selection Process Schedule.

Questions received after the due date will not be considered. Written responses to submitted questions will be sent to all registered Respondents. Clarifications may be requested verbally, however, verbal responses will not be considered binding.

End of Request for Qualifications mailto:jenni.cox@csun.edu

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RFQ RESPONDENTS PRE-SUBMITTAL CONFERENCE

An optional RFQ Respondents Pre-Submittal Conference will be held at 1:00 p.m. on Thursday

October 1, 2026, in the PPM Administation Building.

Campus Map Link

Available parking may be limited. Attendees are encouraged to arrive early to find parking and navigate to the meeting location.

https://mycsun.app.box.com/s/gqo90mw72o7aa334o69gnduw4nlqewwm