PW25_A002 14 TON VIBRATORY ASPHALT ROLLER PDF.pdf

INVITATION TO BID

Solicitation PW25-A002

(1)- NEW 14 TON VIBRATORY ASHPHALT ROLLER FOR THE CARROLL COUNTY

PUBLIC WORKS DEPARTMENT

I. Overview, General Submission Information

Overview:

The Carroll County Board of Commissioners requests bids from interested and qualified dealers to provide (1) 14 Ton Vibratory Asphalt Roller, on a one-time basis, to Carroll County Public

Works Department. This roller will replace an older, high hour equipment utilized by the Public

Works Department.

Instructions to Bid:

A. How to Prepare Bid Proposals: All bid proposals shall be:

1. Bidders should complete Attachments (1) through (6) for the Roller they are willing to provide the County under the Terms and Conditions of this

Invitation to Bid. The Roler shall meet the minimum specifications outlined in Section III. All prices should be FOB Destination. Delivery address is provided in Section II. Bidders shall also provide any manufacturer specifications or technical data with their submittals.

2. Typewritten or completed with pen and ink, signed by the vendor or their authorized representative, with all erasures or corrections initialed and dated by the official signing the proposal. Bidders are encouraged to review carefully all provisions and attachments of this document prior to completion. Each bid constitutes an offer and may not be withdrawn except as provided herein.

Also, prices are to remain firm for the period of sixty (60) days.

B. How to Submit Bid Proposals: All bid proposals shall be:

1. Submitted in a sealed envelope, plainly marked with “Sealed Proposal -

NEW 14 TON VIBRATORY ASHPHALT ROLLER FOR THE CARROLL

COUNTY PUBLIC WORKS DEPARTMENT, (SOLICITATION PW25- A002),

March 4, 2025”

2. Mailed, Express Delivery or delivered as follows in sufficient time to ensure receipt by the Purchasing Agent on/before 2:00 P.M., EST, TUESDAY, MARCH 4, 2025.

(a) Mailing Address: Carroll County Public Works

34 Horsley Mill Rd.

Carrollton, GA 30117

Attn: Sunday Cook

(b) Hand or Express Delivery Address:

Carroll County Public Works

PW25-A002

34 Horsley Mill Rd.

Attn: Sunday Cook

(c) No proposals will be received or accepted after 2:00 P.M. ET March 4, 2025.

Proposals submitted after the designated date and time will be deemed invalid and returned unopened to the proponent. Carroll County is not responsible for lost or misdirected mail. It is the bidder’s responsibility to ensure no late bid is submitted. No proposal may be withdrawn within thirty days after the proposal opening and shall remain firm through the period.

C. How to Submit an Objection: Objections from bidders to the invitation to bid and/or these specifications should be brought to the attention of the Purchasing Agent in the following manner.

1. Written objections may be submitted at least 3 days prior to the opening of the bid.

2. Failure to object in accordance with the above procedure shall constitute a waiver on the part of the vendor to protest the solicitation.

D. Submittal of Questions and Requests for Clarification:

It is the responsibility of each proposer to examine the entire instructions, to seek clarification in writing, and review their submittal for accuracy before submitting the document. Once the submission deadline has passed, all submissions will be final.

Carroll County reserves the right to ask for additional information from all bidders.

Questions about any aspect of the instructions, or the project, shall be submitted in writing via e-mail to:

Sunday Cook

Public Works Purchasing Agent

Carroll County Public Works Office

34 Horsley Mill Road

Carrollton, Georgia 30117 scook@carrollcounty.gov

The deadline for submission of questions relating to the instructions is at least 72 hours prior to the Bid Deadline. All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled, and answers will be delivered to all proposers.

E. Standards for Acceptance of Bid for Awarded Contract: Carroll County reserves the right to waive any informality, to reject any and all bids, to evaluate all bids, to accept portions of any bid and to accept any bid which in its opinion may be in the best interest of the County. The County reserves the right to modify the contract/purchase order after its award.

F. Compliance with laws: The bidder shall obtain and maintain all licenses, permits, liability insurance, workman’s compensation insurance and comply with any and all other standards or regulations required by federal, state or County statute, ordinances and rules during the performance of any contract between the bidder and the

County. Any such requirement specifically set forth in any contract document between the bidder and the County shall be supplementary to this section and not in substitution thereof.

II. General Terms and Conditions

A. Specifications: Any obvious error or omission in specifications shall not inure to the benefit of the bidder but shall put the bidder on notice to inquire of or identify the same from the County. Whenever mention is made of any article, material, or workmanship to be in accordance with laws, ordinances, building codes, underwriter’s codes, A.S.T.M. regulations or similar expressions, the requirements of these laws, ordinances, etc., shall be construed to be the minimum requirements of these specifications.

B. Delivery Point: All items shall be quoted and delivered F.O.B. Destination to the following address:

Carroll County Public Works Department

34 Horsley Mill Road

Delivery cost and charges (if any) will be included in bid price.

C. Delivery Time: Estimated delivery dates should be stated on the bids. Delivery time may be considered by the County when selecting most responsive and responsible bidder.

D. Bids for All or Part: Unless otherwise specified by the County or by the bidder, CARROLL COUNTY RESERVES THE RIGHT TO MAKE AWARD ON ALL

ITEMS, OR ON ANY OF THE ITEMS ACCORDING TO THE BEST

INTEREST OF THE COUNTY. Bidder may restrict his bid consideration in the aggregate by so stating, but must name a unit price on each item bid upon.

E. Prices to be Firm: Bidder warrants that bid prices, terms and conditions quoted in their bid will be firm for acceptance for a period of sixty (60) days from opening date.

F. Description of Equipment: Proposals for equipment should be accompanied by copies of detailed factory specifications, ratings, technical data, including accurate descriptions of the exact equipment on which bids are made.

G. Completeness: All information required by Invitation to Bid must be completed and submitted to constitute a proper bid.

H. Quality: All materials used for the manufacture or construction of equipment covered by this bid shall be new, the latest model, of the best quality and highest grade workmanship. Equipment shall be equipped with such necessary equipment complying with the Georgia State Law, but not including licensing. Also, materials must comply with all applicable Federal and

State OSHA requirements in affect at the time of bid.

I. Acceptance of Material: The material delivered under this proposal shall remain the property of the seller until a physical inspection and actual usage of this material and/or services is made and therefore accepted to the satisfaction of the

County.

J. Guarantee/Warranty: The bidder shall state the warranty in the proposal. All warranty repairs and adjustments shall be made only at such time as will be least detrimental to the operation of County business.

K. Manufacture or Dealer Advertisement: No manufacturer or dealer advertising attachments shall appear on products delivered to the County without prior approval by Carroll County

L. Brand Name: If and whenever brand names, makes, name of manufacturers, trade names, vendor catalogs or model numbers are stated, they are for the purpose of establishing a grade or quality of material.

M. “OR EQUAL” Interpretation: It is the vendor’s responsibility to prove to the

County that each bid item is equal to the grade or quality of material specified.

N. Award of Contract/Purchase Order: The contract/purchase order, if awarded, will be awarded to the most responsive and responsible bidder whose bid will be most advantageous to the County, price, estimated delivery and other factors considered. The Board of Commissioners will make this determination.

O. Qualified Vendor: A “Qualified Vendor” is defined for this purpose as one who meets, or by the date of bid acceptance can meet, all requirements for licensing, insurance and service contained within these specifications.

P. Compliance with Specifications – Terms and Conditions: The Invitation to Bid, Legal Advertisement, General Conditions and Instructions to Bidder, Specifications, Special Conditions, Vendor’s Bid, Addendum, and/or any other pertinent documents form a part of this proposal and by reference are made a part hereof.

Q. Signed Bid Considered Offer: The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon approval by the Carroll

County Board of Commissioners. In case of a default on the part of the bidder after such acceptance, Carroll County Board of Commissioners may take such actions as it deems appropriate including legal action for damages or specific performance.

R. Invoices – Invoices should be mailed to the following address:

Carroll County Board of Commissioners

P.O. Box 338

Carrollton, GA 30112

Attn: Accounts Receivable

S. Payment Terms- Net 30 Days.

T. Point of Contact – Sunday Cook, Purchasing Agent (770) 830-5985.

U. Previous model year equipment (new, never titled) are acceptable if available.

V. Business License Requirement: Dealership shall be licensed to do business.

W. Dealerships submitting bids must ensure all property taxes and fees owed Carroll County

Government are current prior to award of purchase order or contract.

X. All equipment must be accompanied by a factory recommended preventative maintenance schedule including procedures, mileage intervals and fluid specifications.

Y. Certification of Independent Price Determination: By submission of this bid, the bidder certifies that in connection with this Invitation to Bid:

1. The prices in this bid have been arrived at independently, without consultation, communication’ or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly to any other bidder or to any competitor;

3. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition; and

4. No agent or employee of Carroll County Government has been provided any compensation, goods or promise in connection with this bid solicitation.

III. EQUIPMENT SPECIFICATIONS REQUIRED BY THE COUNTY

A. Specifications for 14 TON VIBRATORY ASPHALT ROLLER

14 TON VIBRATORY ASPHALT ROLLER

County’s Minimum Requirements

Engine:

Tier 4

140 HP minimum

Battery System:

12 volt

Operating System:

Open Rops

Max Drum width 84”

Min grand clearance 11.5”

Fuel Capacity 250 gal minimum

Water Capacity 250 gal minimum

Pressurized water sprinkler system

Filtered water system

Safety:

Backup Alarm

LED warning light

LED working light

Horn

IV. Bid Acceptance

Bids shall be reviewed and evaluated by the Carroll County Board of Commissioners. An award, if made, will be made to the responsive bidder whose proposal is most advantageous to the

County while meeting or exceeding the above specifications and delivery. Carroll County reserves the right to waive any informality, to reject any and all bids, to evaluate all bids, to accept portions of any bid and to accept any bid which in its opinion may be in the best interest of the County. The County reserves the right to modify the contract after its award.

Sunday Cook

Purchasing AGENT

(770) 830-5985 scook@carrollcountyga.gov

Attachment 1

CARROLL COUNTY BOARD OF COMMISSIONERS

BID FORM for Solicitation PW25-A002

Vendor or Proprietor Name: _______________________________________________________

Ownership: ____________________________________________________________________

Address: ______________________________________________________________________

Telephone Number: _____________________________________________________________

Fax Number: ____________________________________________________________

Number of years in existence: ___________________

Point of Contact (person responsible for direct contact with Carroll County for this Request for

Proposal):

Name: ____________________________________Title:________________________________

Telephone Number: _________________________Fax:_________________________________

Email: ________________________________________________________________________

Model: ____________________________ Year: __________________

Manufacturer: ____________________________

Warranty: ____________________________

Estimated Delivery Time: _______________________

Unit Price: $ ______________________Extended Price: $ ______________________

I acknowledge receipt of the following Addendums ____________________.

(Signature) (Print)

_______________________________________ (Date)

Attachment 2

CARROLL COUNTY BOARD OF COMMISSIONERS

BID FORM for Solicitation PW25-A008

Additional Cost to be considered by the County:

1. Extended Warranty Options: Engine (months): ________ Cost: $___________

________ Cost: $___________

________ Cost: $___________

________ Cost: $___________

Transmission (months): ________ Cost: $___________

________ Cost: $___________

________ Cost: $___________

________ Cost: $___________

Chassis (months): ________ Cost: $___________

________ Cost: $___________

________ Cost: $___________

________ Cost: $___________

Other: ___________________ Cost: $___________

2. Diagnostic Software Cost

Engine (months): ________ Cost: $___________

Chassis (months): ________ Cost: $___________

Transmission (months): ________ Cost: $___________

Other (months): ________ Cost: $___________

(Signature) (Print)

(Person authorized to bind company to the Terms and Conditions of this RFP)

_______________________________________ (Date)

Attachment 3

VERIFICATION OF SPECIFICATIONS

Bidder shall check () appropriate column for their specification. The actual specification should be annotated in the

“Actual Column”. Specifications, which do not meet or exceed, should be explained in the exception table below this form.

Minimum Specifications Bidders Match to Specifications

Meet Exceed Not Meet Actual

Engine-

Tier 4

140 HP minimum

Battery System:

12 volt

Operating System:

Open Rops

Max Drum width 84”

Min grand clearance 11.5”

Fuel Capacity 250 gal.min.

Water Capacity 250 gal.

Max

Pressurized water sprinkler system

Filtered water system

Safety:

Backup Alarm

LED warning light

LED working light

Horn

Specifications not meeting or exceeding the County’s Specification.

System Specification Remarks

Attachment 4

Affidavit Verifying Status for a Carroll County Public

Benefit Application

By executing this affidavit under oath, as a bidder for REQUEST FOR PROPOSAL or other public benefit as referenced in O.C.G.A. Section 50-36-1, I am stating the following with respect to my proposal for PW25-A002 – NEW 14 TON VIBRATORY ASPHALT ROLLER FOR THE CARROLL

COUNTY PUBLIC WORKS DEPARTMENT for __________________________

______________________________ [Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity], a representative for __________________________

[Name of business or corporation].

1) ____________I am a United States citizen

OR

2) _________ I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant: Date:

Printed Name:

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_____DAY OF ____________, 20____ Alien Registration number for non-citizens

Notary Public

My Commission Expires:

*Note: O.C.G.A. § 50-36-1 (e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provided their alien registration number. Because legal permanent residents are included in the federal definition of “alien”, legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below:

Attachment 5

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. §

13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

______CARROLL COUNTY, GEORGIA___________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 20______.

NOTARY PUBLIC

My Commission Expires: _____________________________

Attachment 6