PW_Approval.pdf

This is a Plan Review Approval document related to the City of Santa Monica's Community Development Department's Request for Proposal for building and safety plan check services. The City seeks qualified consulting professionals to provide comprehensive online plan reviews for architectural, structural, mechanical, electrical, and plumbing projects using ProjectDox software. The scope encompasses approximately 3,000 plan checks annually, focusing on large commercial and residential developments requiring compliance with California Building Standards Code and local municipal codes. The RFP was released on June 24, 2025, with written questions due by July 7, 2025, and proposal responses required by August 4, 2025 at 3:00 pm. The contract will cover a three-year period with the potential for renewal options.

Compensation will be structured on hourly rates for personnel, with separate rates established for standard and expedited plan checks, including fringe benefits, indirect costs, and profit. The RFP evaluation criteria allocate points as follows: experience and technical competence (25 points), project team qualifications (25 points), project approach (20 points), cost (20 points), and quality control (10 points). No specific set-aside designations for disadvantaged enterprises are indicated in the RFP. Proposers must possess current licenses from the California State Board of Professional Engineers, Land Surveyors, Geologists, or the California State Architects Board, and meet comprehensive insurance requirements including commercial general liability, automobile liability, workers' compensation, and professional liability coverage with limits ranging from $1,000,000 to $2,000,000. The contract will be performed entirely remote, with no on-site construction work or land surveying involvement. The City reserves the right to select the most qualified proposer, which may not necessarily be the lowest-cost bid.