PVD25-40-Water Supply - RFP - Accelerated Lead Service Line Replacement Program-Contract 2.2 - MT 48561.pdf

Revised: 11/9/2023

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

REQUEST FOR PROPOSALS

Item Description: ACCLERATED LEAD SERVICE LINE REPLACEMENT PROGRAM –

CONTRACT 2.2 (Contract Time will commence on the Effective Date of the Agreement, or if Notice to

Proceed is given, on the day indicated in the Notice to Proceed for a duration of 212 Calendar Days)

Procurement/MinuteTraq #: 48561

Date to be opened: 2:15 P.M. ON 4/7/2025

Issuing Department: Providence Water Supply Board

Questions:

Please direct questions related to the bidding process, how to fill out forms, and how to submit a bid

(Pages 1-12) to the Purchasing Department.

o Email: purchasing@providenceri.gov

Please use the subject line “Solicitation Question”

• Please direct questions relative to the Minority and Women’s Business Enterprise Program and the corresponding forms (Pages 13-15) to the MBE/WBE Outreach Director for the City of

Providence, Grace Diaz o Email: gdiaz@providenceri.gov

Please use subject line “MBE WBE Forms”

• Please direct questions relative to the specifications outlined (beginning on page 16) to the issuing department’s subject matter expert:

o Name: Megan Moody, P.E.

o Title: Projec t Manager o Email Address: moodymb@cdmsmith.com

© 2025 CDM Smith 1516-282342 All Rights Reserved February 2025

Accelerated Lead Service Line Replacement Program (Contract 2.2) Table of Contents

Providence Water Supply Board, Rhode Island 00 01 10 - 1

PROVIDENCE WATER SUPPLY BOARD

ACCELERATED LEAD SERVICE LINE REPLACEMENT PROGRAM – CONTRACT 2.2

PROJECT NO. 20234

TABLE OF CONTENTS

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

001000 BOCS Terms & Requirements for Bidding (Instructions for Submission) 001116 Invitation to Bid 002113 Instructions to Bidders 003000 Available Information 004100 Bid Form 004336 Proposed Subcontractors & Suppliers 004513 Bidder’s Qualifications 005200 Agreement

006113.13 Performance Bond

006113.16 Payment Bond

007200 General Conditions of the Contract 007300 Supplementary Conditions

DIVISION 01 GENERAL REQUIREMENTS

01010 Summary of Work …………………………………………………………………… 5 01014 Construction Sequence and Schedule Requirements…………………………… 5 01025 Measurement and Payment …………………………………………………..……. 24 01026 Application for Payment……………………………………………………………… 7 01038 Requests for Information……………………………………………………………. 3 01045 Cutting, Coring and Patching………………………………………………………... 4 01046 Control of Work………………………………………………………………………. 7 01110 Environmental Protection Procedures……………………………………………… 6 01170 Special Provisions……………………………………………………………………. 18 01180 Pipe Penetrations……………………………………………………………………… 3 01300 Submittals……………………………………………………………………………… 16 01310 Construction Scheduling……………………………………………………………. 4 01322 Photographic Documentation………………………………………………………. 5 01370 Schedule of Values…………………………………………………………………... 2 01410 Testing and Testing Laboratory Services…………………………………………. 4 01500 Temporary Facilities…………………………………………………………………. 1 01576 Traffic Control…………………………………………………………………………. 5 01580 Project Identification Signs……………………………………………………………. 6 01601 Control of Materials…………………………………………………………………… 2 01700 Contract Closeout……………………………………………………………………. 2 01720 Project Record Documents…………………………………………………………. 5

DIVISION 02 SITE WORK

02140 Dewatering and Drainage…………………………………………………………… 5 02151 Utility Impact Moling…………………………………………………………………. 4 02213 Rock and Boulder Excavation……………………………………………………… 2 02221 Trenching, Backfilling and Compaction…………………………………………… 6 02230 Granular Fill Materials………………………………………………………………. 3 02270 Sedimentation and Erosion Control……………………………………………….. 2 02311 Excavation Support and Protection………………………………………………. 8

© 2025 CDM Smith 1516-282342 All Rights Reserved February 2025

Accelerated Lead Service Line Replacement Program (Contract 2.2) Table of Contents

Providence Water Supply Board, Rhode Island 00 01 10 - 2

02576 Pavement Repair and Resurfacing………………………………………………. 9 02577 Infra-Red Pavement Repair and Patching………………………………………. 6 02616 Ductile Iron Pipe and Fittings……………………………………………………… 6 02663 Water Service Connections………………………………………………………. 12 02768 Pipe Pulling (Extraction)……………………………………………… 3 02930 Loaming and Seeding……………………………………………………………… 4

DIVISION 03 CONCRETE

03301 Concrete and Reinforcing Steel…………………………………………………. 7

DIVISION 04 MECHANICAL

15050 Interior Piping – General Requirements………………………………………… .. 3 15410 Interior Service Piping and Appurtenances ……………………………………. .. 8

APPENDICES

A Contract Addresses (Initial List) B Construction Details C Locations that Require Final Paving (NOT USED) D RIDOT – Minimum Standards for State and Municipal Road Repair for Utility Work E City of Providence – Standards to be Employed by Licensed Sidewalk Contractors for

Road and Sidewalk Openings F List of Approved Materials/Manufacturers for Use in the Providence Water Distribution

System G EPA – American Iron and Steel (AIS) Requirements H EPA – Davis-Bacon Prevailing Wage Requirements I EPA – Debarment and Suspension J EPA – Prohibition on Certain Telecommunication and Video Surveillance K EPA General Terms and Conditions L RI Office of Diversity, Equity, and Opportunity MBE Forms M National Grid Cast Iron Gas Main Encroachment Prevention N City of Providence MBE WBE Forms O Apprentice Utilization, Local Hiring Requirements and Air Quality Protocols P City of Providence Contract Terms and Conditions Q Copland Act R Rhode Island Prevailing Wage Rates S Build America, Buy America Act Implementation Procedures T Relevant Federal and State Laws Appliable to The Drinking Water State Revolving

Fund Program

Pre-bid Conference

There will be a Non-Mandatory Pre-Bid Conference.

Date of Pre-Bid Conference: 3/20/2025 Time: 2:00 PM

Other details (e.g. location, links, question submission deadline): Virtual meeting will be held on the Microsoft Teams Meeting platform. Bidders are not required to attend and participate in the Pre-Bid Conference, however attendance is strongly recommended.

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 266 255 310 948

Passcode: 8CF6W8rE

Dial in by phone

+1 857-327-8948,,921789494# United States, Boston

(844) 566-5330,,921789494# United States (Toll-free)

Find a local number

Phone conference ID: 921 789 494#

For organizers: Meeting options | Reset dial-in PIN

Deadline for questions submissions: 3/28/2025

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

INSTRUCTIONS FOR SUBMISSION

Bids may be submitted up to 2:15 P.M. on the above meeting date at the Department of the City Clerk. Room

311, City Hall. 25 Dorrance Street, Providence. At 2:15 P.M. all bids will be publicly opened and read at the

Board of Contract Meeting in Conference Room 305, on the 3rd floor of City Hall.

• Bidders must submit 2 copies of their bid in sealed envelopes or packages labeled with the captioned Item Description and the City Department to which the solicitation and bid are related and must include the company name and address on the envelope as well. (On page 1).

• If required by the Department, please keep the original bid bond and check in only one of the envelopes.

• Communications to the Board of Contract and Supply that are not competitive sealed bids (i.e. product information/samples) should have “NOT A BID” written on the envelope or wrapper.

• Only use form versions and templates included in this solicitation. If you have an old version of a form do not recycle it for use in this bid.

• The bid envelope and information relative to the bid must be addressed to:

Board of Contract and Supply

Department of the City Clerk – City Hall, Room 311

25 Dorrance Street

Providence, RI 02903

**PLEASE NOTE: This bid may include details regarding information that you will need to provide

(such as proof of licenses) to the issuing department before the formalization of an award.

This information is NOT requested to be provided in your initial bid by design.

All bids submitted to the City Clerk become public record. Failure to follow instructions could result in information considered private being posted to the city’s Open Meetings Portal and made available as a public record. The City has made a conscious effort to avoid the posting of sensitive information on the

City’s Open Meetings Portal, by requesting that such sensitive information be submitted to the issuing department only at their request.

Meeting Date: 4/7/2025

BID PACKAGE CHECKLIST

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

Bid Documents (drawings, specifications, etc.) can be obtained from the City of Providence Bid Opportunities web portal at https://www.bidnetdirect.com/rhode-island/providenceri

Digital forms are available in the City of Providence Purchasing Department Office or online at http://www.providenceri.gov/purchasing/how-to-submit-a-bid/

The bid package MUST include the following, in this order:

• Bid Form 1: Bidder's Blank as the cover page/ 1st page (see page 7 of this document)

• Bid Form 2: Certification of Bidder as 2nd page (see page 8 of this document)

• Bid Form 3: Certificate Regarding Public Records (see page 9 of this document)

• Bid Form 4: Affidavit of City Vendor (see pages 10 and 11 of this document)

• Bid Form 5: Bidder Certification, Performance of Work (see page 12 of this document)

• Forms from the Minority and Women Business Enterprise Program: Based on Bidder Category. See forms and instructions enclosed (pages 13-14) or on:

https://www.providenceri.gov/purchasing/minority-women-owned-business-mbewbe-procurement-program/

• Completed Forms for the EPA Disadvantaged Enterprise (DBE) Program. See forms and instructions enclosed (pages 16-27) o EPA Form 6100-3 o EPA Form 6100-4

*Please note: MBE/WBE and DBE forms must be completed for EVERY bid submitted and must be inclusive of ALL required signatures. Forms without all required signatures will be considered incomplete.

• Bidder’s Proposal/Packet: Formal response to the specifications outlined in this RFP, including pricing information and details related to the good(s) or service(s) being provided. Please be mindful of formatting responses as requested to ensure clarity.

• Financial Assurance, if requested (as indicated on page 6 of this document under “Bid Terms”)

All of the above listed documents are REQUIRED. (With the exception of financial assurances, which are only required if specified under Bid Terms below.)

***Failure to meet specified deadlines, follow specific submission instructions, or enclose all required documents with all applicable signatures will result in disqualification, or in an inability to appropriately evaluate bids.

NOTICE TO VENDORS

CITY OF PROVIDENCE, RHODE ISLAND

1. The Board of Contract and Supply will make the award to the lowest qualified and responsible bidder.

2. In determining the lowest responsible bidder, cash discounts based on preferable payment terms will not be considered.

3. Where prices are the same, the Board of Contract and Supply reserves the right to award to one bidder, or to split the award.

4. No proposal will be accepted if the bid is made in collusion with any other bidder.

5. Bids may be submitted on an “equal in quality” basis. The City reserves the right to decide equality.

Bidders must indicate brand or the make being offered and submit detailed specifications if other than brand requested.

6. A bidder who is an out-of-state corporation shall qualify or register to transact business in this State, in accordance with the Rhode Island Business Corporation Act, RIGL Sec. 7-1.2-1401, et seq.

7. The Board of Contract and Supply reserves the right to reject any and all bids.

8. Competing bids may be viewed in person at the Department of the City Clerk, City Hall, Providence, immediately upon the conclusion of the formal Board of Contract and Supply meeting during which the bids were unsealed/opened. Bids may also be accessed electronically on the internet via the City’s Open Meetings Portal.

9. As the City of Providence is exempt from the payment of Federal Excise Taxes and Rhode Island Sales Tax, prices quoted are not to include these taxes.

10. In case of error in the extension of prices quoted, the unit price will govern.

11. The contractor will NOT be permitted to: a) assign or underlet the contract, or b) assign either legally or equitably any monies or any claim thereto without the previous written consent of the City Purchasing Director.

12. Delivery dates must be shown in the bid. If no delivery date is specified, it will be assumed that an immediate delivery from stock will be made.

13. A certificate of insurance will normally be required of a successful vendor.

14. For many contracts involving construction, alteration and/or repair work, State law provisions concerning payment of prevailing wage rates apply (RIGL Sec. 37-13-1 et seq.)

15. No goods should be delivered, or work started without a Purchase Order.

16. Submit 2 copies of the bid to the City Clerk, unless the specification section of this document indicates otherwise.

17. Bidder must certify that it does not unlawfully discriminate on the basis of race, color, national origin, gender, gender identity or expression, sexual orientation and/or religion in its business and hiring practices and that all of its employees are lawfully employed under all applicable federal, state and local laws, rules and regulations. (See Bid Form 2.)

18. This project is also subject to the requirements of the Rhode Island Drinking Water State Revolving Fund (DWSRF) Assistance Agreements, as administered by the Environmental Protection Agency (EPA) including but not limited to American Iron and Steel (AIS), Build America Buy America Act (BABAA), and Disadvantaged Business Enterprise (DBE) requirements. DBE participation for this project is 10%.

DBE participation can be applied to the City of Providence MBE/WBE requirement.

BID TERMS

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

1. Financial assurances may be required in order to be a successful bidder for Commodity or Construction and Service contracts. If either of the first two checkboxes below is checked, the specified assurance must accompany a bid, or the bid will not be considered by the Board of Contract and Supply. The third checkbox indicates the lowest responsible bidder will be contacted and required to post a bond to be awarded the contract.

a) A certified check for $ must be deposited with the City Clerk as a guarantee that the Contract will be signed and delivered by the bidder.

b) A bid bond in the amount of 5 per centum (%) of the proposed total price, must be deposited with the City Clerk as a guarantee that the contract will be signed and delivered by the bidder; and the amount of such bid bond shall be retained for the use of the City as liquidated damages in case of default. Any person signing a bid bond as an attorney-in-fact shall include with the bid bond an original, or a photocopy or facsimile of an original, power of attorney.

c) A performance and payment bond with a satisfactory surety company will be posted by the bidder in a sum equal to twenty-five per centum (25%) of the awarded contract.

d) No financial assurance is necessary for this item.

2. Awards will be made within ninety (90) days of bid opening. All bid prices will be considered firm, unless qualified otherwise. Requests for price increases will not be honored.

3. Failure to deliver within the time quoted or failure to meet specifications may result in default in accordance with the general specifications. It is agreed that deliveries and/or completion are subject to strikes, lockouts, accidents, and Acts of God.

The following entry applies only for COMMODITY BID TERMS:

4. Payment for partial delivery will not be allowed except when provided for in blanket or term contracts.

The following entries apply only for CONSTRUCTION AND SERVICE BID TERMS:

5. Only one shipping charge will be applied in the event of partial deliveries for blanket or term contracts.

6. Prior to commencing performance under the contract, the successful bidder shall attest to compliance with the provisions of the Rhode Island Worker’s Compensation Act, RIGL 28-29-1, et seq. If exempt from compliance, the successful bidder shall submit a sworn Affidavit by a corporate officer to that effect, which shall accompany the signed contract.

7. Prior to commencing performance under the contract, the successful bidder shall, submit a certificate of insurance, in a form and in an amount satisfactory to the City.

BID FORM 1: Bidders Blank

1. Bids must meet the attached specifications. Any exceptions or modifications must be noted and fully explained.

2. Bidder’s responses must be in ink or typewritten, and all blanks on the bid form should be completed.

3. The price or prices proposed should be stated both in WRITING and in FIGURES, and any proposal not so stated may be rejected. Contracts exceeding twelve months must specify annual costs for each year.

4. Bids SHOULD BE TOTALED so that the final cost is clearly stated (unless submitting a unit price bid), however each item should be priced individually. Do not group items. Awards may be made on the basis of total bid or by individual items.

5. All bids MUST BE SIGNED IN INK.

Name of Bidder (Firm or Individual):

Contact Name:

Business Address:

Business Phone #:

Contact Email Address:

Agrees to bid on (Write the “Item Description” here): ACCELERATED LEAD SERVICE LINE REPLACEMENT PROGRAM –

CONTRACT 2.2

If the bidder’s company is based in a state other than Rhode

Island, list name and contact information for a local agent for service of process that is located within Rhode Island

Delivery Date (if applicable):

Name of Surety Company (if applicable):

Total Amount in Writing*:

Total Amount in Figures*:

*If you are submitting a unit price bid, please insert “Unit Price Bid”

Use additional pages if necessary for additional bidding details.

Signature of Representation

Title

( ) Bidder Certification, Performance of Work

( ) Acknowledge receipt of all Addenda to the Specifications

( ) Conforms to Specifications

( ) Modifications to Specifications. If yes, please note

( ) Required and Completed MBE/WBE Forms submitted with Bid

( ) Required and Completed EPA DBE Forms submitted with Bid

( ) Required Proof of State Approved Apprenticeship Program

BID FORM 2: Certification of Bidder

(Non-Discrimination/Hiring)

Upon behalf of (Firm or Individual Bidding), I, (Name of Person Making Certification), being its (Title or “Self”), hereby certify that:

1. Bidder does not unlawfully discriminate on the basis of race, color, national origin, gender, sexual orientation and/or religion in its business and hiring practices.

2. All of Bidder’s employees have been hired in compliance with all applicable federal, state and local laws, rules and regulations.

I affirm by signing below that I am duly authorized on behalf of Bidder, on this day of 20 .

Printed Name

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

BID FORM 3: Certificate Regarding Public Records

Upon behalf of (Firm or Individual Bidding), I, (Name of Person Making Certification), being its (Title or “Self”), hereby certify an understanding that:

1. All bids submitted in response to Requests for Proposals (RFP’s) and Requests for Qualification

(RFQ’s), documents contained within, and the details outlined on those documents become public record upon receipt by the City Clerk’s office and opening at the corresponding Board of Contract and Supply (BOCS) meeting.

2. The Purchasing Department and the issuing department for this RFP/RFQ have made a conscious effort to request that sensitive/personal information be submitted directly to the issuing department and only at request if verification of specific details is critical the evaluation of a vendor’s bid.

3. The requested supplemental information may be crucial to evaluating bids. Failure to provide such details may result in disqualification, or an inability to appropriately evaluate bids.

4. If sensitive information that has not been requested is enclosed or if a bidder opts to enclose the defined supplemental information prior to the issuing department’s request in the bidding packet submitted to the City Clerk, the City of Providence has no obligation to redact those details and bears no liability associated with the information becoming public record.

5. The City of Providence observes a public and transparent bidding process. Information required in the bidding packet may not be submitted directly to the issuing department at the discretion of the bidder in order to protect other information, such as pricing terms, from becoming public. Bidders who make such an attempt will be disqualified.

I affirm by signing below that I am duly authorized on behalf of Bidder, on this day of 20 .

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

BID FORM 4: Affidavit of City Vendor

Per our Code of Ordinances Sec. 21.-28.1 (e), this form applies to a) the business, b) any political action committee whose name includes the name of the business, c) all persons holding ten (10) percent or greater equity interest or five thousand dollars ($5,000.00) or greater cash value interest in the business at any time during the reporting period, d) all executive officers of the business entity, e) any spouse or dependent child of any individual identified in a) though d) above.

Executive officers who are not residents of the state of Rhode Island are exempted from this requirement.

Per R.I.G.L. § 36-14-2, “Business” means a sole proprietorship, partnership, firm, corporation, holding company, joint stock company, receivership, trust, or any other entity recognized in law through which business for profit or not for profit is conducted .

Name of the person making this affidavit:

Position in the “Business”

Name of Entity

Address:

Phone number:

The number of persons or entities in your entity that are required to report under Sec. 21.-28.1 (e):

Read the following paragraph and answer one of the options:

Within the 12 month period preceding the date of this bid submission with the City of Providence, or with respect to the cont racts that are not in writing within the 12 month period preceding the date of notification that the contract has reached the $100, 000 threshold, have you made campaign contributions within a calendar year to (please list all persons or entities required under Sec. 21.-28.1 (e)).

a. Members of the Providence City Council? ☐ Yes ☐ No

• If Yes, please complete the following:

Recipient(s) of the Contribution:

Contribution Date(s): Contribution Amount(s):

b. Candidates for election or reelection to the Providence City Council? ☐ Yes ☐ No

• If Yes, please complete the following:

Recipient(s) of the Contribution:

Contribution Date(s): Contribution Amount(s):

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

c. The Mayor of Providence? ☐ Yes ☐ No

• If Yes, please complete the following:

Recipient(s) of the Contribution:

Contribution Date(s): Contribution Amount(s):

d. Candidates for election or reelection to the office of Mayor of Providence? ☐ Yes ☐ No

• If Yes, please complete the following:

Recipient(s) of the Contribution:

Contribution Date(s): Contribution Amount(s):

Signed under the pains and penalties of perjury.

Position

BID FORM 5: Bidder Certification, Performance of Work

Upon behalf of______________________________________________ (Firm or Individual Bidding), I, (Name of Person Making Certification), being its (Title or “Self”), hereby certify an understanding that:

Bidder conforms to the requirements as set forth in Section 00 21 13 – Instructions to Bidders, Article 2 – Qualifications of Bidders.

I affirm by signing below that I am duly authorized on behalf of Bidder, on this ________________day of __________________20_________.

Signature of Representation

MBE/WBE Participation Plan

Bidder’s Name:

Bidder’s Address:

Point of Contact:

Telephone:

Email:

Procurement #:

Project Name:

Which one of the following describes your business’ status in terms of Minority and/or Woman

Owned Business Enterprise certification with the State of Rhode Island? (Check all that apply).

☐ MBE

☐ WBE

☐ Neither MBE nor WBE

This form is intended to capture commitments between the prime contractor/vendor and MBE/WBE subcontractors and suppliers, including a description of the work to be performed and the percentage of the work as submitted to the prime contractor/vendor.

Please note that all MBE/WBE subcontractors/suppliers must be certified by the Office of Diversity, Equity and Opportunity at the time of bid. The MBE/WBE Directory can be found here. Please visit, the City’s MBE/WBE page for details of the program (e.g.

instructions and requirements).

• Nonprofit organizations are not required to complete the rest of this form.

• Construction projects unable to identify subcontractors prior to bid submission (e.g. Design Build) are required to provide updates to the MBE/WBE Outreach Office

Name of Subcontractor/Supplier:

Type of RI Certification: ☐ MBE ☐ WBE ☐ Neither

Address:

Point of Contact:

Telephone:

Email:

Detailed Description of Work to Be

Performed by Subcontractor or Materials to be Supplied by Supplier Per the Scope of Work provided in the RFP

Total Contract Value ($): Subcontract

Value ($):

Participation

Rate (%):

Anticipated Date of Performance:

I certify under penalty of perjury that the forgoing statements are true and correct.

Prime Contractor/Vendor Signature Title Date

Subcontractor/Supplier Signature Title Date

*If you did not meet the 20% MBE/WBE combined participation goal, submit a Waiver Request Form.

Please complete separate forms for each MBE/WBE subcontractor/supplier to be utilized on the solicitation.

MBE/WBE Waiver Request Form

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

Fill out this form only if you did not meet the 20% MBE/WBE participation goal.

State-certified MBE or WBE Prime Bidders are NOT REQUIRED to fill out this form.

Submit this form to the City of Providence MBE/WBE Outreach Director, Grace Diaz, at gdiaz@providenceri.gov, for review prior to bid submission. This waiver applies only to the current bid which you are submitting to the City of Providence and does not apply to other bids your company may submit in the future. In case a waiver is needed, City Department Directors should not recommend a bidder for an award if this form is not included, absent or is not signed by the city of Providence MBE/WBE director.

Prime Bidder: Contact Email and Phone

Company Name, Address: Trade

Project /Item Description (as seen on RFP):

To receive a waiver, you must list the certified MBE and/or WBE companies you contacted, the name of the primary individual with whom you interacted, and the reason the MBE/WBE company could not participate on this project.

MBE/WBE Company

Name

Individual’s Name Company Name Why did you choose not to work with this company?

I acknowledge the City of Providence’s goal of a combined MBE/WBE participation is 20% of the total bid value. I am requesting a waiver of % MBE/WBE (20% minus the value of Box F on the Subcontractor Disclosure Form). If an opportunity is identified to subcontract any task associated with the fulfillment of this contract, a good faith effort will be made to select MBE/WBE certified businesses as partners.

Signature of Prime Contractor / or Duly Authorized Representative

Printed Name Date Signed

Signature of City of Providence

MBE/WBE Outreach Director /

Printed Name of City of Providence

MBE/WBE Outreach Director

Date Signed or Duly Authorized Representative

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

BID PACKAGE SPECIFICATIONS

Overview

See Summary of Work, Section 01010.

Scope of Work

See Summary of Work, Section 01010.

Proposed Schedule

See Contract Specifications.

Evaluation Criteria

See Instructions to Bidders, Section 002113.

EPA DBE Program Form Instructions The work of this Contract is in part funded by the U.S. Environmental Protection Agency (EPA) and the State of Rhode Island Drinking Water State Revolving Fund (DWSRF) pursuant to the Safe Drinking Water Act Amendments of 1996 (SDWA) and as included in Appendix K. The work of this Contract shall comply with EPA’s Disadvantaged Business Enterprise (DBE) Program under the provision of 40 CFR, Part 33. Program requirements are provided at https://www.epa.gov/grants/disadvantaged-business-enterprise-program-requirements and as included in Appendix K.

Providence Water has committed to a 10% DBE participation requirement, which may overlap with the City of Providence’s MBE/WBE participation goal. A waiver will not be granted for the 10% DBE requirement.

DBE forms must be completed for EACH bid submitted and must be inclusive of ALL required signatures.

Forms without all required signatures will be considered incomplete.

SECTION 00480

EPA

DISADVANTAGED ENTERPRISE (DBE)

PROGRAM

GOOD FAITH EFFORTS

EPA DBE SUBCONTRACTOR FORMS

EPA Form 6100-2

EPA Form 6100-3

EPA Form 6100-4

U.S. Environmental Protection Agency (EPA) Disadvantaged Business Enterprise (DBE) Program

(required during contract execution) (complete and submit with Bid) (complete and submit with Bid)

Providence Water requires the submittal of the following forms with the bid documents:

EPA Form 6100-3 DBE Subcontractor Performance Form EPA Form 6100-4 DBE Subcontractor Utilization Form

EPA FORM 6100-2 (DBE Subcontractor Participation Form)

OMB Control No: 2090-0030

Approved: 8/13/2013

Approval Expires: 8/31/2015

Disadvantaged Business Enterprise (DBE) Program

DBE Subcontractor Participation Form

An EPA Financial Assistance Agreement Recipient must require its prime contractors to provide this form to its

DBE subcontractors. This form gives a DBE1 subcontractor2 the opportunity to describe work received and/or report any concerns regarding the EPA-funded project (e.g., in areas such as termination by prime contractor, late payments, etc.). The DBE subcontractor can, as an option, complete and submit this form to the EPA DBE

Coordinator at any time during the project period of performance.

Subcontractor Name Project Name

Bid/ Proposal No. Assistance Agreement ID No. (if known) Point of Contact

Address

Telephone No. Email Address

Prime Contractor Name Issuing/Funding Entity:

Contract Item

Number

Description of Work Received from the Prime Contractor Involving Construction, Services , Equipment or Supplies

Amount Received by Prime

Contractor

A DBE is a Disadvantaged, Minority, or Woman Business Enterprise that has been certified by an entity from which EPA accepts certifications as described in 40 CFR 33.204-33.205 or certified by EPA. EPA accepts certifications from entities that meet or exceed EPA certification standards as described in 40 CFR 33.202.

Subcontractor is defined as a company, firm, joint venture, or individual who enters into an agreement with a contractor to provide services pursuant to an EPA award of financial assistance.

EPA FORM 6100-2 (DBE Subcontractor Participation Form)

Approved: 8/13/2013

Approval Expires: 8/31/2015

Disadvantaged Business Enterprise (DBE) Program

DBE Subcontractor Participation Form

Please use the space below to report any concerns regarding the above EPA-funded project:

The public reporting and recordkeeping burden for this collection of information is estimated to average three (3) hours per response. Send comments on the Agency's need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including through the use of automated collection techniques to the Director, Collection Strategies Division, U.S. Environmental Protection Agency (2822T), 1200

Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed form to this address.

Subcontractor Signature Print Name

Title Date

EPA FORM 6100-3 (DBE Subcontractor Performance Form)

Approved: 8/13/2013

Approval Expires: 8/31/2015

Disadvantaged Business Enterprise (DBE) Program

DBE Subcontractor Performance Form

This form is intended to capture the DBE1 subcontractor’s2 description of work to be performed and the price of the work submitted to the prime contractor. An EPA Financial Assistance Agreement Recipient must require its prime contractor to have its DBE subcontractors complete this form and include all completed forms in the prime contractors bid or proposal package.

Subcontractor Name Project Name

Bid/ Proposal No. Assistance Agreement ID No. (if known) Point of Contact

Address

Telephone No. Email Address

Prime Contractor Name Issuing/Funding Entity:

Contract Item Number Description of Work Submitted to the Prime Contractor Involving Construction, Services , Equipment or Supplies

Price of Work Submitted to the Prime Contractor

DBE Certified By: ____ DOT ____ SBA

____ Other: _________________________________________

Meets/ exceeds EPA certification standards?

____ YES ____ NO ____ Unknown

A DBE is a Disadvantaged, Minority, or Woman Business Enterprise that has been certified by an entity from which EPA accepts certifications as described in 40 CFR 33.204-33.205 or certified by EPA. EPA accepts certifications from entities that meet or exceed EPA certification standards as described in 40 CFR 33.202.

Subcontractor is defined as a company, firm, joint venture, or individual who enters into an agreement with a contractor to provide services pursuant to an EPA award of financial assistance.

EPA FORM 6100-3 (DBE Subcontractor Performance Form)

Approved: 8/13/2013

Approval Expires: 8/31/2015

Disadvantaged Business Enterprise (DBE) Program

DBE Subcontractor Performance Form

I certify under penalty of perjury that the forgoing statements are true and correct. Signing this form does not signify a commitment to utilize the subcontractors above. I am aware of that in the event of a replacement of a subcontractor, I will adhere to the replacement requirements set forth in 40 CFR Part 33 Section 33.302 (c).

Prime Contractor Signature Print Name

Title Date

Subcontractor Signature Print Name

Title Date

The public reporting and recordkeeping burden for this collection of information is estimated to average three (3) hours per response. Send comments on the Agency's need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including through the use of automated collection techniques to the Director, Collection Strategies Division, U.S. Environmental Protection Agency (2822T), 1200

Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed form to this address.

EPA FORM 6100-4 (DBE Subcontractor Utilization Form)

Approved: 8/13/2013

Approval Expires: 8/31/2015

Disadvantaged Business Enterprise (DBE) Program

DBE Subcontractor Utilization Form

This form is intended to capture the prime contractor’s actual and/or anticipated use of identified certified DBE1 subcontractors2 and the estimated dollar amount of each subcontract. An EPA Financial Assistance Agreement

Recipient must require its prime contractors to complete this form and include it in the bid or proposal package.

Prime contractors should also maintain a copy of this form on file.

Prime Contractor Name Project Name

Bid/ Proposal No. Assistance Agreement ID No. (if known) Point of Contact

Address

Telephone No. Email Address

Issuing/Funding Entity:

I have identified potential DBE certified subcontractors

___ YES ___ NO

If yes, please complete the table below. If no, please explain:

Subcontractor Name/ Company Name

Company Address/ Phone/ Email Est. Dollar Amt

Currently

DBE

Certified?

A DBE is a Disadvantaged, Minority, or Woman Business Enterprise that has been certified by an entity from which EPA accepts certifications as described in 40 CFR 33.204-33.205 or certified by EPA. EPA accepts certifications from entities that meet or exceed EPA certification standards as described in 40 CFR 33.202.

Subcontractor is defined as a company, firm, joint venture, or individual who enters into an agreement with a contractor to provide services pursuant to an EPA award of financial assistance.

Continue on back if needed

EPA FORM 6100-4 (DBE Subcontractor Utilization Form)

Approved: 8/13/2013

Approval Expires: 8/31/2015

Disadvantaged Business Enterprise (DBE) Program

DBE Subcontractor Utilization Form

I certify under penalty of perjury that the forgoing statements are true and correct. Signing this form does not signify a commitment to utilize the subcontractors above. I am aware of that in the event of a replacement of a subcontractor, I will adhere to the replacement requirements set forth in 40 CFR Part 33 Section 33.302 (c).

The public reporting and recordkeeping burden for this collection of information is estimated to average three (3) hours per response. Send comments on the Agency's need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including through the use of automated collection techniques to the Director, Collection Strategies Division, U.S. Environmental Protection Agency (2822T), 1200

Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed form to this address.

Prime Contractor Signature Print Name

Title Date

SUPPLEMENTAL INFORMATION

If the issuing department for this RFP determines that your firm’s bid is best suited to accommodate their need, you will be asked to provide proof of the following prior to formalizing an award.

An inability to provide the outlined items at the request of the department may lead to the disqualification of your bid.

This information is NOT requested to be provided in your initial bid that you will submit to the City Clerk’s office by the “date to be opened” noted on page 1. This list only serves as a list of items that your firm should be ready to provide on request.

All bids submitted to the City Clerk become public record. Failure to follow instructions could result in information considered private being posted to the city’s Open Meetings Portal and made available as a public record.

You must be able to provide:

• Business Tax ID will be requested after an award is approved by the Board of Contract and Supply.

• Proof of Insurance.

• Certificate of Good Standing with the Rhode Island Secretary of State.

• Bidders shall provide all required supplemental documents and information as specified in the

Bidding/Contract Documents.

Revised: 4/29/2023

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

CITY OF PROVIDENCE STANDARD TERMS & CONDITIONS

1. The terms “you” and “your” contained herein refer to the person or entity that is a party to the agreement with the City of Providence (“the City”) and to such person’s or entity’s employees, officers, and agents.

2. The Request For Proposals (“RFP”) and these

Standard Terms and Conditions together constitute the entire agreement of the parties (“the

Agreement”) with regard to any and all matters. By your submission of a bid proposal or response to the

City’s RFP, you accept these Standard Terms &

Conditions and agree that they supersede any conflicting provisions provided by bid or in any terms and conditions contained or linked within a bid and/or response. Changes in the terms and conditions of the Agreement, or the scope of work thereunder, may only be made by a writing signed by the parties.

3. You are an independent contractor and in no way does this Agreement render you an employee or agent of the City or entitle you to fringe benefits, workers’ compensation, pension obligations, retirement or any other employment benefits. The

City shall not deduct federal or state income taxes, social security or Medicare withholdings, or any other taxes required to be deducted by an employer, and this is your responsibility to yourself and your employees and agents.

4. You shall not assign your rights and obligations under this Agreement without the prior written consent of the City. Any assignment without prior written consent of the City shall be voidable at the election of the City. The City retains the right to refuse any and all assignments in the City’s sole and absolute discretion.

5. Invoices submitted to the City shall be payable sixty

(60) days from the time of receipt by the City.

Invoices shall include support documentation necessary to evidence completion of the work being invoiced. The City may request any other reasonable documentation in support of an invoice.

The time for payment shall not commence, and invoices shall not be processed for payment, until you provide reasonably sufficient support documentation. In no circumstances shall the City be obligated to pay or shall you be entitled to receive interest on any overdue invoice or payment.

In no circumstances shall the City be obligated to pay any costs associated with your collection of an outstanding invoice.

6. For contracts involving construction, alteration, and/or repair work, the provisions of applicable state labor law concerning payment of prevailing wage rates (R.I. Gen. Laws §§ 37-13-1 et seq., as amended) and the City’s First Source Ordinance (Providence Code of Ordinances §§ 21-91 et seq., as amended) apply.

7. With regard to any issues, claims, or controversies that may arise under this Agreement, the City shall not be required to submit to dispute resolution or mandatory/binding arbitration. Nothing prevents the parties from mutually agreeing to settle any disputes using mediation or non-binding arbitration.

8. To the fullest extent permitted by law, you shall indemnify, defend, and hold harmless the City, its employees, officers, agents, and assigns from and against any and all claims, damages, losses, allegations, demands, actions, causes of action, suits, obligations, fines, penalties, judgments, liabilities, costs and expenses, including but not limited to attorneys’ fees, of any nature whatsoever arising out of, in connection with, or resulting from the performance of the work provided in the

Agreement.

9. You shall maintain throughout the term of this

Agreement the insurance coverage that is required by the RFP or, if none is required in the RFP, insurance coverage that is considered in your industry to be commercially reasonable, and you agree to name the City as an additional insured on your general liability policy and on any umbrella policy you carry.

10. The City shall not subject itself to any contractual limitations on liability. The City shall have the time permitted within the applicable statute of limitations, and no less, to bring or assert any and all causes of action, suits, claims or demands the

City may have arising out of, in connection with, or resulting from the performance of the work provided in the Agreement, and in no event does the

City agree to limit your liability to the price of the

Agreement or any other monetary limit.

11. The City may terminate this Agreement upon five

(5) days’ written notice to you if you fail to observe any of the terms and conditions of this Agreement, or if the City believes your ability to perform the

Revised: 4/29/2023 terms and conditions of this Agreement has been materially impaired in any way, including but in no way limited to loss of insurance coverage, lapsing of a surety bond, if required, declaration of bankruptcy, or appointment of a receiver. In the event of termination by the City, you shall be entitled to just and equitable compensation for any satisfactory work completed and expenses incurred up to the date of termination.

12. Written notice hereunder shall be deemed to have been duly served if delivered in person to the individual or member of the firm or entity or to an officer of the entity for whom it was intended, or if delivered at or sent by registered or certified ma il to the last business address known by the party providing notice.

13. In no event shall the Agreement automatically renew or be extended without a writing signed by the parties.

14. You agree that products produced or resulting from the performance of the Agreement are the sole property of the City and may not be used by you without the express written permission of the City.

15. For any Agreement involving the sharing or exchange of data involving potentially confidential and/or personal information, you shall comply with any and all state and/or federal laws or regulations applicable to confidential and/or personal information you receive from the City, including but not limited to the Rhode Island Identity Theft

Protection Act, R.I. Gen. Laws § 11-49.3-1, during the term of the Agreement. You shall implement and maintain appropriate physical, technical, and administrative security measures for the protection of, and to prevent access to, use, or disclosure of, confidential and/or personal information. In the event of a breach of such information, you shall notify the City of such breach immediately, but in no event later than twenty-four (24) hours after discovery of such breach.

16. The Agreement is governed by the laws of the State of Rhode Island. You expressly submit yourself to and agree that any and all actions arising out of, in connection with, or resulting from the performance of the Agreement or relationship between the parties shall occur solely in the venue and jurisdiction of the State of Rhode Island or the federal court located in Rhode Island.

17. The failure of the City to require performance of any provision shall not affect the City’s right to require performance at any time thereafter, nor shall a waiver of any breach or default of this Agreement constitute a waiver of any subsequent breach or default or a waiver of the provision itself.

18. If any term or provision of this Agreement, or the application thereof to any person or circumstance shall, in any extent, be invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each term and provision shall be valid and enforceable to the fullest extent permitted by law.

1516-282342

February 2025

Accelerated Lead Service Line Replacement Program (Contract 2.2) Invitation to Bid

Providence Water Supply Board, Rhode Island 00 11 16 - 1

PROVIDENCE WATER

ACCELERATED LEAD SERVICE LINE REPLACEMENT PROGRAM (CONTRACT 2.2)

PROJECT NO. 20234

INVITATION TO BID

On behalf of the Providence Water Supply Board (Owner), the City of Providence and its Board of Contract and Supply is accepting Sealed Bids for construction of the Accelerated Lead Service Line Replacement Program – Contract 2.2. Sealed Bids will be received by the City of Providence Board of Contract and Supply at the location and until the date and time indicated in the City of Providence, Rhode Island Board of Contract and Supply Request for Proposals included in these Specifications, and at that time bids will be publicly opened and read aloud.

The Work of this Project generally includes replacing lead service lines within the Owner’s retail water service area in the Cities of Providence and Cranston, Rhode Island. Bidders are requested to provide unit rate bid prices for replacing public and private side lead service lines (water main to curb stop and/or curb stop to water meter) and other items associated with lead service line replacements, along with their qualifications to perform the Work of replacing lead service lines. The intent of this Project is that the Owner will make an award to one contractor based on meeting the required qualifications specified herein and based on evaluation of the submitted bid prices.

The Work of this Project generally consists of replacing existing lead service lines at approximately 402 locations involving full replacements (public (water main to curb stop) and private (curb stop to water meter) side), public side only (water main to curb stop) replacements, and private side only (curb stop to the water meter) replacements. This work shall include, but is not limited to, replacing existing lead service lines with new corporation stops, curb stops, curb boxes, copper service tubing, adapters and fittings, connecting new private service lines to curb stops and water meters in buildings and performing all Work in accordance with all applicable codes, all necessary appurtenances and incidentals, all required surface restoration, and all other related and incidental work required and as specified for the successful completion of the Work and Project. The construction methods will be trenchless, pulling, or, when specified at the direction of the Owner, open cut. The Contractor shall provide all materials, equipment, tools, labor, services, appurtenances, and incidentals to complete all Work as required and as specified. All work on private property is contingent upon approval by each respective property owner and signed agreements between the individual property owners and Owner (Providence Water).

The Contract Time for this Project shall be as indicated in the City of Providence, Rhode Island Board of Contract and Supply Request for Proposals included in these Specifications, commencing as specified in the Standard General Conditions of the Construction Contract, as amended and/or modified by the Supplementary Conditions.

To obtain and/or examine Contract Documents, including any required deposits and fees for obtaining Contract Documents, refer to the City of Providence, Rhode Island Board of Contract and Supply Request for Proposals included in these Specifications.

Details for any pre-bid conference, where representatives of the Owner will review and discuss the Project and Work, are included in the City of Providence, Rhode Island Board of Contract and Supply Request for Proposals included in these Specifications.

Accelerated Lead Service Line Replacement Program (Contract 2.2) Invitation to Bid

Providence Water Supply Board, Rhode Island 00 11 16 - 2

Each Bid shall be submitted in accordance with the City of Providence, Rhode Island Board of Contract and Supply Request for Proposals included in these Specifications and the Instructions to Bidders and shall be accompanied by a Bid Security in an amount as specified.

Bidders may not withdraw their Bids for a period of 90 days after the actual date of the opening of the Bids.

The Successful Bidder must furnish a Performance Bond and Payment Bond, as specified…