PVD25-135-Police - RFP - Sound Camera Pilot Program 2025 - One Year Contract with Two Additional One Year Extensions - GF - MT 50481.pdf
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- Solicitation number
- PVD25-135
- Issued by
- Rhode Island
About this file
This document is a Request for Proposals (RFP) issued by the City of Providence, Rhode Island's Board of Contract and Supply and Police Department for a Sound Camera Pilot Program. The RFP seeks qualified companies to provide maintenance and operations of an acoustic camera enforcement system for a 16-month pilot project, with an initial one-year contract and two potential one-year extensions. The non-mandatory pre-bid conference is scheduled for October 8, 2025, at 2:00 PM ET, with a question submission deadline of October 10, 2025, at 4:30 PM ET. The bid is to be opened on October 20, 2025, and welcomes both individual acoustic camera technology vendors and joint applications combining technology and citation software.
The proposed system must monitor, detect, and record sound ordinance violations, with capabilities to integrate with the Municipal Court case management system for end-to-end ticket processing. The City requires a turnkey solution that includes site selection based on historical sound data, complete installation of all necessary equipment, and comprehensive maintenance. Bidders must provide clear pricing for installations, equipment, construction, engineering, and operational services. The RFP emphasizes the need for a system that can support citation issuance and is fully compliant with federal, state, and local laws. Vendors will be expected to work collaboratively with city departments and potentially adjust camera placements based on traffic studies, community sound data, and 311 complaints.
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Text version
BOARD OF CONTRACT AND SUPPLY
CITY OF PROVIDENCE, RHODE ISLAND
REQUEST FOR PROPOSALS
Item Description: Sound Camera Pilot Program 2025 One Year Contract With Two One Year Options to
Renew
Procurement/MinuteTraq #: 50481
Date to be opened: 10/20/2025
Issuing Department: Police Department
QUESTIONS
Revised: 7/28/2024
• Please direct questions related to the process, how to fill out forms, and how to submit an application(Pages 1-8) to the Purchasing Depaiiment.
o Email: purchasing@providenceri.gov
■ Please use the subject line "Solicitation Question"
• Please direct questions relative to the Minority and Women's Business Enterprise Program and the conesponding forms (Pages 10-11) to the MBE/WBE Outreach Director for the City of Providence, Grace Diaz o Email: gdiaz@providenceri.gov
■ Please use subject line "MBE WBE Forms"
• Please direct questions relative to the specifications outlined (beginning on page 14) to the issuing department's subject matter expert:
o Name: Commander Timothy O'Hara o Title: Deputy Chief of Police o Email Address: tohara@providenceri.gov
Pre-submission Conference
There will be a Non-Mandat01y Pre-Bid Conference
A pre-bid conference for this RFP will be held vi1iually at 2:00 PM ET on Wednesday, October 8, 2025. The pre-bid is not mandat01y for bid selection. To RSVP, please email Kethu Manokaran at kmanokaran@providenceri.gov to receive a call link.
Deadline for questions submissions:
Friday, October 10, 2025 at 4:30 PM ET
BID PACKAGE SPECIFICATIONS
Overview The City of Providence (City) is seeking proposals from qualified companies for maintenance and operations of the City's acoustic camera pilot program. Acoustic camera services include furnishing, installation, maintenance, monitoring, relocation and removal and overall maintenance and management of the system, and storage and management of data for a 16-month pilot project. For this RFP, the City welcomes both individual applications from acoustic camera technology vendors and joint applications by two bidders to together provide the acoustic camera technology and citation software.
The purpose of the Request for Proposal (RFP) is to solicit competitive proposals to identify vendors that are well qualified, professional, and have the capacity to provide high-quality acoustic cameras that meet the needs of the City at an affordable price.
The prefened contract term would be for an initial year (1) with an additional two (1) year extensions at the City's sole discretion.
Scope of Work The City is requesting sealed proposals for furnishing, installing, implementing, and maintaining an acoustic camera enforcement system (system) to increase compliance with the City's sound ordinance and decrease sound levels across Providence's community.
The system shall be able to monitor, detect, and record violations of Providence's ordinances and shall include post processing features and documentation suitable to support the issuance of citations in accordance with the Law. The system shall have the ability to integrate with the Municipal Court case management system for the purpose of end-to-end ticket processing for citations from initial issuance through court disposition.
Services Required The City expects to acquire "turnkey services" as outlined below. The services sought from qualified companies should include the following:
Site Selection
The successful company should be prepared to work with the City to analyze historical data and make recommendations for placement of cameras at locations where loud levels of excessive sound have been recorded. Any changes will be mutually determined by the City and the selected company. The City may require that additional systems be installed based on traffic studies, data on community sound, and PVD311 community complaints. Clear pricing for the costs associated with these installations, if there is an associated cost, should be provided as part of the proposal.
Installation
The proposal must be a complete turnkey system, including supply, installation, implementation, and maintenance of all equipment necessary for the operation of an automated photo and video enforcement program, as well as a citation processing system that is fully compliant with Federal, State and local laws.
Clear costs associated with this project, such as construction, installation, maintenance, engineering, operational equipment and contractor services, if required, should be outlined as part of the cost proposal. The successful Company shall coordinate all work with all the City departments necessary. The Company must provide installation drawings, certified by an engineer certified in the state of Rhode Island, and prepare any permit
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