PV Painting IFB Final PC approved.docx

Invitation for Bids Interior Painting - Platte Valley Youth Service Center 2026000161 4/6/2026 Basic Information and Timeline (All dates and times are subject to change and are in Mountain Time)

2200 O Street, Greeley, CO 80631 It is a 24/7 73-bed co-ed youth facility housing youth who are currently detained or committed.

Google Meet joining info Video call link: https://meet.google.com/cyq-bzpr-vyd Or dial:

A. Quick Resources

1. For questions about this solicitation, contact the Single Point of Contact identified above.

2. For help with Vendor Self Service (ColoradoVSS), contact the Vendor Self Service Help Desk vsshelp@state.co.us or 303-866-6464.

3. For information about doing business with the state of Colorado generally, go to: https://osc.colorado.gov/spco/accesscolorado.

4. The Department is always interested in improving. Please take this survey at any time: https://docs.google.com/forms/d/e/1FAIpQLScIgv9lgrT3x5AGzcvT1xkvpucrRhhN5QJ23vLcbyfvc2smaw/viewform (We do actually read the responses)

B. Introduction and Background Platte Valley Youth Services Center at 2200 O Street, Greeley, CO 80631, is a 24/7, 73-bed co-ed youth facility that houses youth currently detained or committed. The facility is approximately 68,828 sq.ft. consisting of CMU, drywall, and metal frames and doors. Depending on pricing, square footage could be reduced in scope. The facility consists of one main building with 5 “pods” containing sleeping rooms and bathrooms, surrounding a day hall. Prospective contractors must be able to clear the Colorado Department of Human Services background process.

Mandatory Pre-Bid Conference and Site:

A Mandatory Pre-Bid Conference and Site Visit will be held as follows:

· Date: Monday, April 13, 2026

· Time: 10:00 A.M. MST

· Location: 2200 O Street Greely CO 80631

· All questions due by Tuesday, Apr 14, 2026

** Attendance at the Pre-Bid Conference is mandatory. Any Offeror/Bidder that fails to attend and sign the official attendance sheet shall be deemed non-responsive and shall not be considered for award.

C. How to Submit a Bid

5. In General. Email the bid, Signature Page, and any other required documents in one zip file as an attachment to this email address: JG_2026.4penthmxbiwtqlww@u.box.com Please be aware of email server file size limitations. The maximum file size the Department can accept is 15 GB.

6. Only Attachments. Only the zip file goes through. The Department cannot see any text or messages sent to the email address identified above. Written questions may be emailed to the Single Point of Contact.

7. File Names. The zip file name should start with the solicitation type, solicitation number, and vendor name (e.g., “IFB 2026000161 Vendor Name…”). Vendors may include additional information in the zip file name.

8. Timing. The zip file typically uploads within five minutes; however, vendors should submit zip files at least thirty minutes prior to any deadline to ensure the file is received.

9. Confirmation. Vendors will receive an email confirmation from box.com that the zip file was uploaded correctly. If not, please contact the Single Point of Contact.

10. No Encryption. Do not encrypt emails sent to the submission email as it may prevent full submission.

11. Pre-bid Conference. There will be a mandatory pre-bid conference.

12. Questions. Vendors may submit questions by email to the Single Point of Contact prior to the Questions Due Date identified in the Basic Information and Timeline above. The Department may answer some, all, or none of the questions asked by posting them publicly.

13. Late Bids will not be accepted unless specifically allowed by rule and at the Department’s sole discretion.

D. Bid Format

1. Maximum Length. Bids should not exceed 10 pages. The Department may evaluate bids negatively if this page limit is not followed.

E. Bid Content

i. Bid Substance. Vendors must answer or address the following questions or issues: The base bid scope of work for the project is:

1. Limited to all common areas within the building, sleeping rooms, day halls, corridors, and dining area, including a kitchen.

2. Work will be completed in a 24/7 operational facility, which will always be occupied during the project. Work hours will be 7am to 5pm, with time outside of that based on program availability.

3. All work must be completed and billed by June 21, 2026, at 4:00 pm.

4. All proposals should clearly indicate the scope area and proposed alternate scope areas as separate costs.

5. Protect all areas and assemblies that do not receive paint.

6. Move and protect all furniture.

7. Daily cleaning shall be performed.

8. Prep and prepare all walls, ceilings, door assemblies, frames, or HVAC covers for Paint.

9. Wood walls or ceiling assemblies shall be sanded and cleaned.

10. Caulk all new and previously caulked areas as necessary for a uniform appearance.

11. Repair all minor wall damage or imperfections.

12. Fill all holes.

13. Texture all walls as necessary, matching adjacent and original conditions.

14. Prime all walls as needed to achieve a uniform, consistent end color.

15. Apply a minimum of (2) coats of eggshell finish to walls.

16. Apply a minimum of (2) coats of semi-gloss finish to all metal, door frames, and handrails

17. Colors will be determined and limited to no more than (4) colors.

18. Smooth any imperfections on metal frames/doors

19. Remove old door number stickers/stencils and smooth

20. Product specifications: Basis of Design (Products shall be equivalent to the following and or approved equal(s) pending approval by District Manager, Jesse Maestas) -SW= Sherwin Williams -SW PVA primer on all raw drywall/patches -SW Pro-Cryl spot prime on all raw metal surfaces -SW 200 Eg-Shel on all walls/ceilings 2 coats -SW Pro Industrial water-based alkyd urethane on all metal doors/frames/ 2 coat

21. Vendor is responsible for all labor, materials, and supervision of crews performing the required work.

22. 1 year warranty shall be provided on workmanship associated with this procurement.

ii. Minimal staging and storage areas are available. We will provide the awarded vendor with no more than 64 square feet of secured and conditioned storage space.

2. Cost. Please answer or address the following questions or issues:

i. See Exhibit B, Bid Sheet

F. Demographic Form

1. In an effort to best comply with Colorado Procurement Code rule R-24-103-901 re maximizing opportunities, we like to gather certain voluntary demographic information from potential vendors where possible. This is entirely voluntary and does not affect an organization’s application/proposal/quote/bid or contract whatsoever in any way. It is not taken into consideration in this procurement process or reviewed by evaluators in this process. The information gathered is submitted directly to a data gathering team at CDHS who provide general statistics on outcomes and trends to CDHS Contracts & Procurement leadership on approximately a quarterly basis so that this leadership can look for ways to generally and overall maximize opportunities as described in the Code. Please fill out the following form regarding your organization’s demographic information if and to whatever extent you are willing. This is again entirely voluntary and has no impact on your potential work for the State: https://app.smartsheet.com/b/form/219f6db8803b4994afb9bf70e84fa421 G. How Bids are Evaluated

1. In General. Following determination of acceptability of goods or services, bids shall be evaluated to determine which bidder offers the lowest cost to the state in accordance with specifications. The contract shall be awarded to the low responsible bidder whose bid meets the requirements and criteria set forth in the invitation for bids, except as otherwise provided for certain low tie bids.

2. Mandatory Criteria. The Department may identify mandatory criteria. However, the Department reserves the right to waive mandatory requirements pursuant to Rule 24-103-301-03.

3. References. The Department may contact references, whether provided or not, and consider them as part of the evaluation.

4. Other Types of Solicitations. If this solicitation is a Multi-Step Invitation for Bids or an Invitation for Best Value Bids, the associated rules for those bids shall apply and supersede if there is a conflict.

H. Ethics and Accessibility

1. Any person involved in the purchasing process for the State, any end users of such goods and services, any vendor or contractor that does business with the state, and any other interested third parties to the procurement process shall enhance the proficiency and stature of the purchasing process by adhering to the highest standards of ethical behavior.

2. Accessibility Requirements. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology pursuant to Section §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

3. Standard Contracting Terms. Vendors must submit any requested changes to the attached standard CDHS Contract/PO terms and conditions and exhibits ("State Agreement Pieces") in redline with their submission. These terms are difficult to modify and the State does not guarantee acceptance of any changes, even after a notice of intent to award. Requested modifications increase risk and cost to the State, which may negatively impact any evaluation or award. Changes also significantly delay contract execution, as approvals are required from multiple State agencies (e.g., DPA, AG, OIT, CDHS). If no exceptions are noted, the Vendor accepts the State's terms as-is. A notice of intent to award does not imply acceptance of any proposed changes.

I. Administrative Information

1. Communication. All communication regarding this solicitation must be done through the Single Point of Contact identified above. Unauthorized contact with any Department personnel other than the Single Point of Contact regarding this solicitation is prohibited and may result in disqualification.

2. Notices. The Department may modify this solicitation by posting changes via the Colorado VSS website. All communications will be posted on the VSS, www.colorado.gov/vss , and/or through a direct email from the Single Point of Contact.

3. Modifications of Bids. Bids may be modified or withdrawn by the vendor prior to the established bid due date and time.

4. Public Opening. On the date and time shown above, the Department will hold a public opening pursuant to Rule 24-103-201-13. Vendors may request an accommodation to attend the public opening from the Department.

5. Presentations or Site Visits. At the Department’s sole discretion, the Department may request presentations or site visits. Vendors should not, however, prepare the bid with the assumption that an opportunity for oral presentations or revisions will be offered.

6. Acceptance of solicitation terms. A bid submitted in response to this solicitation shall constitute a binding offer and acknowledgment that all terms and conditions of this solicitation are accepted. Vendors must identify any variations between its bid and the solicitation. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance. If the purchase will be on a State PO, no modifications to the State PO may be made nor are any accepted by way of an ultimate award without specific exception granted by the Procurement Official.

7. Contract. Vendors must agree to the State’s contract terms, found here: https://cdhs.colorado.gov/procurement or as an exhibit to this solicitation. Please note that any referenced or attached model contract lists the State’s standard required legal provisions but may not include the specific scope of work and other specific terms or requirements for this solicitation. Unless this purchase will be made on a State PO, Vendors must review any attached contract terms and note any exceptions. If no exceptions are noted, Vendor is indicating an intent to accept the terms as-is. Modifications to the State’s contract terms constitute increased risk and costs to the State. Therefore, Vendor’s noted exceptions may be considered in any evaluation. If the purchase will be on a State PO, no modifications to the State PO may be made nor are any accepted by way of an ultimate award without specific exception granted by the Procurement Official.

8. Award. The Department will notify all vendors who submitted a bid when it issues a Notice of Intent to Award or an actual award. The awarded vendor(s) must act in good faith to execute an agreement on or before the Anticipated Contract Start Date identified above. If this date is not met, through no fault of the State, the State, at its sole discretion, may cancel the Notice of Intent to Award.

9. Protests. Any actual or prospective vendor who is aggrieved in connection with the solicitation or award of a contract may protest to Lauren Ingalls (email to lauren.ingalls@state.co.us), Procurement Director, Division of Contracts and Procurement, Department of Human Services. The protest shall be submitted in writing within ten business days after such aggrieved person knows, or should have known, of the facts giving rise thereto.

10. CORE Registration. Unless otherwise noted, before the Department can award to any vendor, that vendor must be registered in CORE, which can be completed through Vendor Self Service at www.colorado.gov/vss.

11. EFT. Awarded vendors are encouraged to sign up for EFT transfers.

12. Secretary of State Registration. Before Contract execution, the awarded vendor must be registered to do business in the State of Colorado. If a vendor is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the State of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process.

13. System for Award Management. Before Contract execution, the awarded vendor(s) must be registered with the System for Award Management (SAM.gov).

14. Confidentiality. The State of Colorado is subject to the requirements of §24-72-200.1, C.R.S., et seq., Colorado Open Records Act. Anything submitted by a vendor is likely to become public information. Vendors may submit, as a part of its solicitation response, a written request for classification of certain portions of the proposal as confidential information pursuant to Colorado Procurement Code R-24-101-401-03. Material for which confidentiality has been requested shall be readily identifiable and separable from other portions of the solicitation to facilitate public inspection of the non-confidential portion of the solicitation response, if it is not, the confidentiality request will not be considered. Commingling of confidential and non-confidential information is not acceptable and any confidentiality request made in this fashion will not be considered. In no event shall an entire proposal be classified as confidential. Marking an entire proposal as confidential is a confidentiality request that will not be considered. Price information will not be considered confidential. In addition to complying with the aforementioned restrictions, in order for the confidentiality request to be considered, the vendor must include the rationale for the request to classify portions as confidential, as specified in the Colorado Procurement Code R-24-101-401-03, specifying by line which section of §24-72-204, C.R.S. is the purported authority for the requested confidentiality determination ("Confidentiality Request Justification"). The confidentiality request shall also include both a proposed redacted version and an unredacted version of the submission. The Procurement Official or his or her designee shall determine if the information identified in the Offeror’s request is exempt from disclosure in accordance with §24-72-204, C.R.S., and shall inform the Offeror in writing of his or her determination. If the Offeror does not agree with the determination, the Offeror may protest the determination in accordance with article 109 of the Colorado Procurement Code and the terms of this solicitation. Reference Procurement Rule R-24-101-401-03. A confidentiality request, even if granted, will not render any potential later mutually-negotiated contract terms confidential, as such a resulting contract would be a matter of public record.

15. Background Checks. Pursuant to C.R.S. §27-90-111 and Department policy, any vendor, and its agent(s), who has direct contact with vulnerable persons in a state-operated facility, or who provides state-funded services that involve direct contact with vulnerable persons in the vulnerable person’s home or residence, shall:

i. submit to and successfully pass a criminal background check, and

ii. report any arrests, charges, or summonses for any disqualifying offense as specified by C.R.S. §27-90-111 to the Department.

16. Prices. Estimated prices are not acceptable. Best and final offers may be considered in determining the apparent successful vendor. Bids shall be firm for a period of not less than 180 calendar days from the date of award.

17. Cancellation. A solicitation may be cancelled only when there are cogent and compelling reasons to believe that the cancellation of the solicitation is in the state's best interest. An award of a contract under a solicitation may be cancelled, in whole or in part, when the procurement official determines in writing that such action is in the state's best interest.

18. Costs. The Department is not liable for any cost incurred by vendors prior to any formal contract, purchase order, or other agreement. No property interest of any nature shall occur until a contract is signed by all concerned parties.

19. Bid Rejection. The Department may reject a bid, waive informalities, and minor irregularities, or accept any portion.

20. Tax ID. Any tax identification number provided must be that of the vendor responding to the solicitation. The vendor must be a legal entity with the legal right to contract.

21. News Releases. Vendors may not issue any news releases pertaining to this solicitation without the Department’s prior written approval.

22. Taxes. The Department is exempt from all federal excise taxes under Chapter 32 of the Internal Revenue Code (Registration No. 84-730123K) and from all state and local government use taxes C.R.S. §39-26-114(a). The Colorado State and Local Sales Tax Exemption Number is 98-02565. When materials are purchased in certain political subdivisions (for example - City of Denver), the vendor may be required to pay sales tax even though the ultimate product or service is provided to the State of Colorado. This sales tax will not be reimbursed by the State.

23. E-Verify. Vendors must participate in the federal E-Verify program or the Colorado Department of Labor and Employment Program as required by C.R.S. §8-17.5-101.

24. Services Outside of Colorado or the United States. Vendors must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

25. Notice to NonResident Bidders. If a nonresident vendor is from a state that provides a bidding preference to vendors from that state, then a comparable percentage disadvantage will be applied to the bid of that nonresident vendor pursuant to C.R.S. §24-103-908. The vendor may obtain additional information from the department of personnel's website.

The rest of this page intentionally left blank.

J. Exhibit List A. Template State Contract B. Bid Sheet

K. Signature Page The vendor must complete and submit the Signature Page along with the bid.

image1.jpg