Purchasing_Pre-Solicitation_Form.pdf
PDF 402 KB Posted
- Attached to
- EMS Supplies and Inventory Management Software
- Solicitation number
- ITB PS 29-26
- Issued by
- Okaloosa County, Florida
About this file
Okaloosa County EMS Supplies and Inventory Management Software Procurement
This is a Purchasing Pre-Solicitation Form submitted by Okaloosa County's Public Safety Department in Florida for an Invitation to Bid (ITB PS 29-26) to procure EMS supplies and inventory management software. The solicitation seeks a qualified vendor licensed to supply medications under Florida Statute 499.01 to provide medical supplies and services to support the Emergency Medical Services Division across 24 licensed ambulances and all Okaloosa County Fire Departments. The procurement encompasses approximately 86 line items of medical supplies and emergency consumables, including medications such as adenosine, epinephrine, amiodarone, and ketamine, along with airway management devices, blood glucose meters, bandages, oxygen delivery systems, and defibrillator pads. Beyond supply provision, the vendor must deliver a web-based, vendor-hosted inventory management system at no additional cost to the County that tracks inventory and assets across all 24 vehicles, manages preventative maintenance data, supports multiple facility locations, enables barcode processing, provides multi-level authorization and reporting capabilities, and features auto-replenishment functionality. The system must also include three Controlled Access Pharmacy (CAP) devices for 24/7 restocking with real-time inventory and usage tracking. Questions must be submitted by March 3, 2026 at 3:00 P.M. CST, with bids due electronically through OpenGov by March 18, 2026 at 3:00 P.M. CST. The contract term is three years with two optional one-year renewal periods, during which vendors may request price adjustments based on the Consumer Price Index not to exceed two percent annually.
The estimated budget allocation for this procurement is $700,000.00, funded from Okaloosa County general funds allocated to department account number 4500-552600. Award will be based on lowest responsive and responsible bid, with the County reserving the right to award to multiple vendors or waive irregularities. The solicitation identifies Boundtree Medical and Amber Hammonds as potential vendors. An Independent Cost Estimate has been completed. The entire project is federally grant-funded under Grant #23PLN65 and requires compliance with federal regulations including Davis-Bacon Act prevailing wages if applicable, E-Verify employment verification, Buy America requirements, and various nondiscrimination and conflict-of-interest certifications. The County does not guarantee minimum purchase amounts, and all bid items must be individually competitively priced. Vendors must submit detailed catalogs with pricing for all available products and indicate discount percentages for items not listed in the bid sheet. The County retains ownership of all data placed into the system and reserves the right to retain such data in the event of contract termination.
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Other files
| File | Type | Posted |
|---|---|---|
| ITB_PS_29-26-final.pdf | ||
| ITB_PS_29-26-final.pdf | ||
| ITB_PS_29-26-final.pdf | ||
| ITB_PS_29-26-final.pdf | ||
| Purchasing_Pre-Solicitation_Form.pdf | ||
| Purchasing_Pre-Solicitation_Form.pdf | ||
| Purchasing_Pre-Solicitation_Form.pdf |
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Okaloosa County Purchasing Department Request for Solicitation
NOTE: The information below is required. This form must include Scope of Work (SOW). Purchasing cannot begin solicitation process until complete. Attach additional documents if necessary.
Solicitation Title: _____________________________________ Date: _________________
Requesting Department: ________________________________
Department Point of Contact: ____________________________ Director/Manager Approval
Office: _________________ Cell: _________________ Email:
Solicitation Type (Please Check Service Type and Solicitation Type)
___ Construction ____ Engineering ____ Specification ____ Service ____ Prof Service _____ General
_____ Invitation to Quote (ITQ):
_____ Invitation to Bid (ITB):
_____ Request for Proposal (RFP):
_____ Invitation to Negotiate (ITN):
_____ Request for Qualifications (RFQ):
Requires at least three quotes and is based on lowest most responsive price. (Under $50,000)
Based on lowest most responsive price. (Over $50,000)
Based on qualifications and price.
Based on qualifications and price/uses negotiations to receive the best responses.
Based on qualifications only. Florida CCNA Federal Brooks Act may apply. CCNA compliance, Applies to Engineers, Architects, and Surveyors.
Compliance with Florida’s CCNA or the Federal Brooks Act required? Yes ____ No____
Is there a schedule deadline for delivery/completion or phases/milestones? Please specify:
(Schedule of phases and milestones are aligned to a work breakdown structure and are included in the SOW)
Pre-Bid Meeting: Yes ____ No ____
Bonding Required: Yes ____ No ____
Davis Bacon Required: Yes ____ No ____
Mandatory: Yes ____ No ____
Bond Type (performance, bid, etc): _____________
Buy America Required: Yes ____ No ____
Other special provisions required for solicitation? If yes, describe below. If no, enter N/A.
Liquidated Damages/Retainage: __________________________________________________
Previous/ urrent Contract Number: ___________________ Expiration Date:____________
EMS Supplies and Inventory Management Software
Public Safety
01/14/2026
Darrel Welborn
850.651.7150 850.200.5521 dwelborn@myoakloosa.com
Director Patrick Maddox
Digitally signed by Director Patrick Maddox Date: 2026.01.14 13:21:36 -06'00'
Select Type
C21-3072-PS 4/19/26
Okaloosa County Purchasing Department Request for Solicitation
NOTE: The information below is required. This form must include Scope of Work (SOW). Purchasing cannot begin solicitation process until complete. Attach additional documents if necessary.
Budget and Funding Information
Funding Source? Please specify Funding Type (COUNTY, FEMA, FAA, FTA, FDOT etc.):
If Grant funded, provide grant title/number: __________________________________________
If Grant not awarded/final, describe solicitation status and/or funding options:
Grantor approval/concurrence required before advertising or at contract approval process?
Yes____ No_____ N/A____
Project Number, if applicable: __________________________
Department Account Number Amount
Estimated Budget
Independent Cost Estimate (ICE) accomplished and provided? Yes____ No_____
Scope of Work Development
Intent/Scope of Work Summary Statement (Attach Word® format document if required):
Okaloosa County: 4500-552600
Attached
4500 552600 $700,000.00
$700,000.00
Okaloosa County Purchasing Department Request for Solicitation
NOTE: The information below is required. This form must include Scope of Work (SOW). Purchasing cannot begin solicitation process until complete. Attach additional documents if necessary.
Other Requirements
Specify Insurance Requirements: _________________________________________________ (Choose from the risk management template choices)
Specify Terms of Resulting Contract/Agreement: ___________________________________ (Term of performance - usually 3 years with two 1 year renewals)
Consultant assisting with Scope of Work, Cost Estimate, or providing supporting documents for solicitation? Yes___ No____ Consultant Name: _______________________
IT requirements: ___ Yes ___ No. If yes, please have IT sign off on scope prior to submittal to Purchasing. _________________________________
Potential Vendors for Project
Purchasing Use Only
Approved for Advertising: __________________________ Date: __________________ Signature
Assigned to: ____________________________
Solicitation Number: _____________________
3 years with 2, 1 year renewals
Boundtree Medical, Amber Hammonds
ITB PS 29-26
Professional
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