Purchase_and_Installation_of_Vehicle_and_Bicycle_Detection_Systems_(Addendum_#1_Revision).pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

INVITATION FOR BID (IFB)

IFB26-0318

PURCHASE AND INSTALLATION OF VEHICLE AND BICYCLE

DETECTION SYSTEMS

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

INVITATION FOR BID (IFB)

IFB26-0318

PURCHASE AND INSTALLATION OF VEHICLE AND BICYCLE

DETECTION SYSTEMS

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION

3. SUBMITTALS

4. MANDATORY MINIMUM REQUIREMENTS

5. SCOPE OF WORK

6. STANDARD TERMS AND CONDITIONS

7. SPECIAL TERMS AND CONDITIONS

8. ELECTRONIC PRICING FORM(S) INSTRUCTIONS

9. VENDOR QUESTIONNAIRE / ATTACHMENTS

10. PRICING PROPOSAL

Purchase and Installation of Vehicle and Bicycle Detection Systems

1. INTRODUCTION

1.1. Summary

The City of Orlando (City) is interested in qualified and experienced Bidders who can provide Vehicle and Bicycle Detection Systems and provide all supervision, labor, tools, parts, materials, and equipment to install Vehicle and Bicycle Detection Systems. The

City, on an as needed basis, will assign individual projects to the Contractor(s) to furnish and install Vehicle and Bicycle Detection Systems, at various intersections in the City. All work shall be in accordance with the scope of work contained in this solicitation and the

Florida Department of Transportation Standard Specifications covering traffic signal and

Intelligent Transportation System.

1.2. Contact Information

Direct all questions and inquiries to the following:

Nodir Sadikov

Purchasing Agent III, CPPB

400 S Orange Ave

Orlando, FL 32801

Email: nodir.sadikov@orlando.gov

Phone: (407) 246-2363

Department:

Transportation Engineering

1.3. Timeline

Issue Date March 26, 2026 mailto:nodir.sadikov@orlando.gov tel:(407)246-2363

Pre-Bid Conference (Non-

Mandatory)

April 9, 2026, 11:00am

JOIN THE VIRTUAL PRE-BID

CONFERENCE.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_MDRiNjFmZDAtM

GQ0NC00NzAyLWFmNDQtNjExZDQ2ND

QyOTFi%40thread.v2%2F0%3Fcontext%3

D%257b%2522Tid%2522%253a%252275

94da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%25229e96cdae-9c3e-4dec-b876-

4d1b9529cbbf%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=t rue&enableMobilePage=true&suppressPro mpt=true

Call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 165 052 430#

Cut-off date for Questions by

Bidder

April 17, 2026, 5:00pm https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true 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https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDRiNjFmZDAtMGQ0NC00NzAyLWFmNDQtNjExZDQ2NDQyOTFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5c09cd40-038c-468f-ad2a-b526dc83d187&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true

Bid Due Date and Time April 28, 2026, 2:00pm

JOIN THE VIRTUAL OPENING.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_NTllMmIyZDgtZD diOC00MDkxLWJkMmUtMjQwYWE1OTc5

ZGZm%40thread.v2%2F0%3Fcontext%3D

%257b%2522Tid%2522%253a%25227594 da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%25229e96cdae-9c3e-4dec-b876-

4d1b9529cbbf%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=aea16072-b250-4450-

8d71-c0d6708c767c&directDl=true&msLaunch=t rue&enableMobilePage=true&suppressPro mpt=true

Call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 868 379 123# https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NTllMmIyZDgtZDdiOC00MDkxLWJkMmUtMjQwYWE1OTc5ZGZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=aea16072-b250-4450-8d71-c0d6708c767c&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NTllMmIyZDgtZDdiOC00MDkxLWJkMmUtMjQwYWE1OTc5ZGZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=aea16072-b250-4450-8d71-c0d6708c767c&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true 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2. GENERAL INFORMATION

2.1. SOLICITATION INFORMATION

The City’s Procurement and Contracts Division is the official source to obtain information relating to City of Orlando procurements. It is incumbent on the Respondent to obtain current response/submittal and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation. You may obtain award and other solicitation information in a variety of ways, such as:

• Solicitation documents are available for download from the City's e-Procurement

Portal ("Portal"):

You may access solicitation information by visiting the City’s Portal by clicking on the following link: https://procurement.opengov.com/portal/orlando

• You may also contact the Procurement and Contracts Division at (407) 246-2291 or visit us during normal business hours, to obtain award information and other documents at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Orlando’s Portal at:

https://procurement.opengov.com/portal/orlando for current solicitations and other procurement information.

We appreciate your interest in doing business with the City of Orlando.

2.2. CONTRACT TERM

It is the intent of the City to award a Contract for a three (3) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be renewed for three (3) additional twelve (12) month periods or portions thereof, up to a cumulative total of seventy-two (72) months.

2.3. SCHEDULE

The Timeline Section of this solicitation contains the scheduled calendar of events with important dates and times for this Solicitation. Dates and times are subject to change by the City’s Chief Procurement Officer (CPO) or designee, at their sole discretion. If the

Procurement and Contracts Division determines that it is necessary to change these https://procurement.opengov.com/portal/orlando https://procurement.opengov.com/portal/orlando dates or times prior to the Solicitation Due Date, the change will be announced via an addendum.

3. SUBMITTALS

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-procurement Portal by the Due Date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence. Respondents are expected to examine this solicitation, specifications, associated drawings, if any, and all instructions. Failure to do so will be at the

Respondent's risk.

Each Respondent shall furnish the information required on each response/submittal form and each accompanying sheet thereof on which an entry is made.

The following items must be completed and uploaded as part of your electronic submittal and are contained in the Vendor Questionnaire Section. Failure to complete and return required forms may result in your bid being deemed non-responsive and not considered for award.

A. Pricing - All prices shall be entered online through the City's e-Procurement portal.

B. Attachment A - References. This form must be downloaded, completed, and uploaded as a part of the submittal.

C. Attachment B - Respondent's Certification Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

D. Attachment C - Contract and Acceptance Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

E. Attachment D - Conflict of Interest Disclosure Form. This form must be downloaded, completed, signed, and uploaded as a part of the submittal.

F. Attachment E - Confidential and/or Proprietary Information Exemption Form.

This form must be downloaded, completed, signed, scanned, and uploaded as a part of the submittal.

G. Attachment F - Human Trafficking Affidavit. This form should be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

H. Attachment G - Veteran Business Enterprise Participation Form. This form must be downloaded, completed, and uploaded as a part of the submittal.

I. Copy of Respondent's current W-9 is to be signed and uploaded as part of the submittal.

J. Bid Security, if applicable.

K. Proof of Insurance - If applicable, please refer to Section 5 - Insurance

Requirements.

Respondents shall register on the City’s e-Procurement Portal. Once registered, Respondents may view and click "Follow" to be a Prospective Respondent for this solicitation and will appear on the Follower’s list. Respondents that fail to Follow this project will not receive automated Addenda notifications, nor will they be able to submit a response in the Portal, and therefore will be unable to participate, nor be considered for this solicitation. Respondents must click “Draft Response” to properly begin and submit a response in the Portal.

The City will accept responses to this solicitation electronically via the e-Procurement

Portal until 2:00 PM on Tuesday, April 28, 2026. Responses received after the scheduled due date and time for submission will not be accepted. Responses submitted in any other format other than via the City's e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted, nor considered. The scheduled due date and time for submission will be scrupulously observed.

Neither the City, nor the Software Administrator will be held responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, use of a malfunctioning electronic device, or the like. Respondents shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the

Respondent is using to submit a response. Failure of the Respondent to successfully submit an electronic response before the deadline indicated herein shall be at the

Respondent’s sole risk, and no relief will be given for late and/or improperly submitted response. Once file(s) have been uploaded and the Submission Status shows as

“Submitted” the submission is complete. At that point, the Respondent will also receive an email confirmation from the Portal.

Respondents may withdraw their submittal electronically via the Portal at any time prior to the scheduled due date and time for submission.

4. MANDATORY MINIMUM REQUIREMENTS

The following mandatory minimum qualifications have been established. Subject to the

City’s right to waive minor irregularities, Bidders that do not meet the mandatory minimum qualifications will be deemed non-responsive and will not be considered for further evaluation.

4.1. QUALIFICATIONS OF BIDDER

Consideration will be given only to the Bidders who can produce conclusive evidence that they can meet the following requirements:

A. The Bidder must have at least five (5) years’ experience relating to vehicle and bicycle detection system installation.

B. The Bidder must provide a minimum of four (4) references that demonstrates their experience for the products, equipment, services and requirements contained herein.

C. The Bidder shall be licensed to do business in the State of Florida at the time of submitting their bid.

D. The Bidder must meet the City’s insurance requirement for minimum amounts of insurance. Bidder selected for award must be able to provide a copy of Certificates of Insurance evidencing coverage as required. Policies other than Worker’s

Compensation shall be issued only by companies authorized to conduct business in the State of Florida.

E. The Contractor shall have all the required licenses and certifications necessary to perform this work. The approved License for this work is an International Municipal

Signal Association (IMSA) Traffic Signal Field Technician Level II Certification when working inside the cabinet and a Florida Department of Transportation

(FDOT) Intermediate MOT Certification when working in or over the roadway. No other license will be accepted. It is the Contractor’s responsibility to verify that their

Subcontractors or other suppliers possess the proper licenses and certifications to perform the work prior to submitting their Bid.

5. SCOPE OF WORK

5.1. INTRODUCTION

The City of Orlando (City) is interested in qualified and experienced Firms who can provide Vehicle and Bicycle Detection Systems and also provide all supervision, labor, tools, parts, materials, and equipment to install Vehicle and Bicycle Detection Systems.

The City, on an as needed basis, will assign individual projects to the awarded

Contractor(s) to furnish and install Vehicle and Bicycle Detection Systems, at various intersections in the City. All work shall be in accordance with the scope of work contained in this solicitation and the Florida Department of Transportation Standard Specifications covering traffic signal and Intelligent Transportation System.

5.2. INDIVUAL PROJECTS

A. Individual projects will originate from the City’s Transportation Engineering

Division.

B. Projects will be awarded on the basis of “unit prices” for specific tasks that are established by the Price Proposal of this solicitation which includes material, labor and equipment costs for those tasks based on established FDOT and City pay item numbers.

C. The Contractor shall provide a total not-to-exceed amount for each individual project broken down into unit costs from the Contractor’s Price Proposal.

D. The Contractor shall provide an estimated project timeline with approximate completion dates with their proposals for individual projects.

E. The Contractor shall not begin work on a project until the City issues the notice to proceed (NTP).

5.3. WORK ON SATURDAYS, SUNDAYS AND RECOGNIZED HOLIDAYS

A. Most Work will be performed after Regular Work Business hours (7:30 AM to 4:30 PM)

Monday through Friday.

The City may require alternative Work hours due to specific individual Project conditions when necessary. Work will not be performed beyond hours specified herein or on

Saturdays, Sundays or holidays unless authorized in advance by the City’s Project

Manager to meet special requirements.

B. The City’s Holidays are as follows:

• New Year’s Day

• Martin Luther King Day

• Memorial Day

• Juneteenth

• Fourth of July

• Labor Day

• Thanksgiving Day

• Day after Thanksgiving

• Christmas Eve and Christmas Day

5.4. PERMIT, INSPECTIONS, LICENSES. ETC

A. The City will sign all documentation needed to obtain all relevant permits needed, but it shall remain the responsibility of the Cotractor to prepare, assemble, submit, coordinate, deliver, or otherwise cause to be complete all Work required to properly receive the Permit(s), Inspection(s), etc. as required.

B. Coordination of all inspections shall be the responsibility of the Contractor.

C. The Contractor shall hold a current License and is responsible for ensuring that all firms, persons, entities, Subcontractors, etc. shall hold necessary Trade Licenses to be compliant with this project.

D. Any permits for the installation of construction of the work included under this

Contract which are required by any of the legally constituted authorities having jurisdiction, shall be obtained and paid for by the Contractor, each at the proper time. The Contractor shall also arrange for and pay all costs in connection with any inspections and examinations required by these authorities.

E. The only permits required for detection system installations would be for

Maintenance of Traffic (MOT). Depending on which jurisdiction territory the work would be performed, respective agency should be contacted to obtain the permit.

There are three separate jurisdictional agencies for roadway maintenance and each agency has its own procedure. The following agencies should be contacted for MOT permits:

1. City of Orlando Traffic Control Group

2. Orange County Public Works Department

3. Florida Department of Transportation

F. The following inspections are conducted during detection system installation process:

1. Pre-inspection and drawing revision

2. MOT installation inspection

3. Onsite loop installation inspection

4. Final inspection

5.5. MOBILIZATION

Mobilization to be paid as a Lump Sum in an amount equal to 5% of the total individual project amount.

5.6. SCOPE OF SERVICES

A. The Contractor shall furnish and install all forms of traffic signal detection, pull boxes, conduit, and loop feeders for vehicle and bicycle detection systems in accordance with Contract Documents. Use only vehicle and bicycle detection systems in accordance with the most recent version of the MUTCD (Manual on

Uniform Traffic Control Devices), Florida Department of Transportation (FDOT)

Standards and Specifications for Road and Bridge Construction and FDOT

Standard Plans for Road and Bridge Construction.

B. The Contractor's price for each loop assembly shall include a new loop window.

C. Pay Item 660-2-10B shall include all above and underground installations of shielded loop lead in cables.

D. Quantities shown are estimated annual usage only.

E. Loop detector wire shall meet all requirements of tube loop detector wire IMSA 51-

7 (cut sheet available upon request).

F. All work shall be performed in a professional manner and shall be in compliance with all State, County, City, Federal and Environment Protection Agency regulations.

5.7. COORDINATION OF WORK

A. Coordination of the work between the various trades and suppliers is the express responsibility of the Contractor. It is not the City’s responsibility to determine the sequence of work, the installation procedures of any part or piece of the work and/or determine the extent of responsibility for the way the various trades or portions of the work are to be separated or divided amongst the various subcontractor, or suppliers of the work.

B. The Contractor is to give special attention for coordination of the work by various trades to provide uniform and symmetrical layout and spacing of exposed components which affect the finished design and appearance. Where spacing and related locations are not specifically shown on the drawings, or where in doubt, the

Contractor shall consult with the City Project Manager and/or his/her designee, prior to installation of that part of the work.

C. Contractor shall provide coordination of construction crews, project time line management and accountability, ongoing construction oversight, post construction follow-up, post installation support, etc.

5.8. LABOR AND MATERIALS

A. The Contractor shall provide all labor and materials necessary to perform services under this contract.

B. The Contractor shall coordinate the job site delivery and placement of materials required for completion of the job with the City’s representative.

C. All materials shall be new and of good quality in the repair or replacement of any inoperative or damaged components. Defective components shall be replaced with the Original Equipment Manufacturers (OEM) parts. Any substitutions to OEM parts will be authorized by City Representative in writing.

D. The City reserves the right to furnish materials to the Contractor and set the standard of quality for materials for a given job. All materials used shall be manufactured by a company acceptable to the City.

E. Materials shall remain the property and responsibility of the Contractor until they are incorporated into the work and the work is accepted by the City. No additional charges will be accepted by the City for the required delivery, handling and on-site storage of materials needed for the job. This will include fencing or other equipment needed to secure contract materials.

5.9. MEASUREMENT

A. Vehicular/Bicycle Loop Detector Sensors will be measured as a unit for each size of loop furnished and installed.

B. Irregular sized Loops will be measured by the Linear “Per Foot” of saw cuts furnished and installed.

C. Loop Lead in Cuts to the Stub Out locations will be calculated at a “Per Foot" cost separate from the Loop.

D. Conduit “Stub-Out” 90-degree elbow or road side conduit repair shall be measured per repair.

E. Traffic Control cost shall be calculated on a “Per Hour” on site cost for jobs that are less than eight (8) Hours at 1-site and “Per Day” Cost for 8-hours at 1-site.

F. Site is considered one (1) intersection regardless of how many approaches to that intersection work must be performed.

5.10. SAFETY

A. The Contractor shall provide and ensure that all personnel providing services under this contract are in compliance with applicable laws, standards, and health and safety requirements of the industry to include but not limited to:

1. Occupational Safety and Health Act (OSHA)

2. National Institute for Occupational Safety & Health (NIOSH)

3. Maintenance of Traffic (MOT)

B. The Contractor shall immediately report to the City issues which may affect the safety of City personnel or the public.

C. Prior to performing service or maintenance on any equipment where the unexpected energizing, startup, or release of stored energy could occur and cause injury, the equipment shall be isolated and rendered inoperative using a lockout device whenever the equipment is capable of being locked-out.

D. All equipment used in the performance of these services shall be properly maintained and subject to inspection by the City upon demand. Any equipment deemed faulty, inoperable, unsafe or improper for its intended purpose shall be promptly moved from the City’s premises.

5.11. WORK SITE SPECIFICATIONS

A. The Contractor acknowledges that work to be accomplished under this Contract is to be performed on City’s property. The Contractor's work shall be accomplished simultaneously with ongoing daily operations.

B. If the Contractor is delayed or suspended in the completion of the work by the City operations, the Contractor may be entitled to a time extension for every day that they can demonstrate that the delays affected the completion date of the Contract.

This extension of time will be considered non-compensable and the Contractor will not be entitled to any additional compensation for damages incurred for all direct and indirect costs including, but not limited to, all delay and impact costs, and inefficiencies.

C. The available working hours for the Contractor to perform the required work/installations shall be coordinated with the City and/or his/her designee. Work to be completed by the Contractor on any other day or period shall be at the approval of The City and/or his/her designee.

D. The Contractor shall coordinate with the City and/or his/her designee, prior to beginning the work to determine the availability site and building. Contractor shall keep the City and/or his/her designee, informed of the progression of the work in order to provide continuous access to site and building without downtime for either the Contractor or the City.

E. The City reserves the right to suspend on-going work of the Contractor in case of emergency. Such disruptions shall be indicated on construction schedules.

F. All disruptions, power-downs, systems cut-offs, etc. shall be made in writing and approved (48) forty-eight hour in advance to the City Project Manager and/or his/her designee, in order to prepare for the outage. Due to the critical systems and operations of the City, failure to notify of service interruptions of any type, for any reason, will not be permitted.

G. The Contractor shall conduct a pre-installation conference at the project site before each construction activity that requires coordination with other construction crews.

H. Contractor, subcontractors, installers, and representatives of manufacturers and fabricators involved in or affected by the installation and it coordination or integration with other materials and installations that have proceeded or will follow, shall attend the meeting. The Contractor shall advise the City Project Manager and/or his/her designee, of the scheduled meeting dates.

I. The Contractor shall record significant discussions and agreements/disagreements of each conference, and the approved schedule.

Records of each meeting shall be distributed to everyone concerned, including

One (1) original electronic copy in .jpg, .tiff, or pdf format and three (3) hard copies to the City Project Manager and/or his/her designee.

J. All OSHA standards and construction area precautions required by FDOT and the

Manual on Uniform Traffic Control Devices shall be followed.

K. Work shall be performed at a time period and in a manner to prevent serious impact on traffic flow. This may include off peak hours, nights and weekends as determined ad approved by the City.

L. Before beginning excavation, The Contractor shall ascertain the location of all buried utilities. The Contractor shall comply with all requirements of the any utility agency for both buried and overhead utilities. The Contractor shall hand dig across known buried utilities. The Contractor should ascertain whether the locate request is fully applicable to the work being performed.

M. All work shall be left in a neat and orderly condition. Contractor shall avoid working and parking equipment outside of County/City/State right-of-way. Impact on landscaped areas shall be kept to an absolute minimum.

N. The Contractor shall restore landscaped areas to original condition, replacing sod or reseeding with same type turf. Excess dirt shall be removed by the Contractor.

The Contractor shall not proceed with the installation if the conference cannot be successfully concluded.

5.12. QUALITY ASSURANCE

A. Products shall be designed, tested, rated and certified in accordance with, and installed in compliance with applicable sections of the following Standards and

Codes.

1. ANSI/NFPA 70 National Electrical Code (N.E.C.)

2. National Electrical Safety Code

3. ISO 9001, Unit shall be manufactured in a facility registered to ISO

(International Organization for Standardization) 9001 Manufacturing Quality

Standard.

4. Loop detector wire shall meet all requirements of tube loop detector wire

IMSA 51-7 (cut sheet upon request).

5. FDOT Standard Specifications 660 (Vehicle Detection Systems), the most current edition.

6. Maintenance of Traffic detail shall be provided for each loop installation.

Details shall be drawn up by an Advanced Maintenance of Traffic certified technician and installed/maintained by an Intermediate Maintenance of Traffic certified technician.

B. Use only vehicle and bicycle detection systems in accordance with the most recent version of the MUTCD (Manual on Uniform Traffic Control Devices), Florida

Department of Transportation (FDOT) Standards and Specifications for Road and

Bridge Construction and FDOT Standard Plans for Road and Bridge Construction.

C. No refurbished, used or restocked equipment and/or parts etc., will be used on this project. All materials, parts and equipment are to be purchased new from the factory manufacture, (OEM).

D. The selected Contractor shall establish and maintain an effective quality assurance procedure. The Quality Assurance Procedure shall guarantee quality control over all aspects of the project. The procedure shall also control the quality of equipment and services supplied. This section will be evaluated as a part of the responsibility criteria.

E. Testing and inspecting services are the sole responsibility of the Contractor.

F. When testing and inspecting services are required, those services shall be performed either by the jurisdiction or by independent testing agency.

G. The Contractor is responsible for scheduling times for tests, inspections, and obtaining samples and notifying the testing agency. All results are to be submitted to the City Project Manager and/or his/her designee.

H. The Contractor shall pay for any additional testing and inspecting required as a result of tests and inspections indicating noncompliance with requirements.

I. The Contractor shall notify the City and/or his/her designee, of any irregularities or deficiencies found during the inspection or testing. Any materials provided and labor shall carry standard warranty coverage. The Contractor shall state terms and conditions of warranty for all products in its proposal. Products shall be free from defects in material and workmanship from the date of their original purchase, for normal commercial use and for applicable warranty period specified. Products will conform to specifications, drawings and other descriptions and to accepted samples, will be merchantable, and if ordered for a specific purpose, will be fit for such purpose. The Contractor shall repair or replace within 48 hours, without charge to the original purchase, any product or part thereof which fails as the result of such a defect during the warranty period.

5.13. TESTING AND START-UP

A. The Contractor shall engage a factory-authorized service representative to perform startup service.

B. The Contractor shall perform testing requirements for all systems. The commissioning and testing plan shall be approved by the manufacturer, engineer, and the City Project Manager and/or his/her designee.

C. The Contractor shall inspect field-assembled components, equipment installation, and piping and electrical connections for proper assemblies, installations, and connections.

D. The Contractor shall prepare a written startup report that records results of tests and inspections. The report shall be provided to the City Project Manager and/or his/her designee.

E. It will be the Contractor’s ultimate responsibility is to provide a complete, fully installed, fully tested, fully functional equipment and systems.

F. After the installation is complete, the Contractor shall demonstrate to the manufacture, engineer and the City that the complete system and components operate flawlessly in accordance with the intent of the drawings, and specifications as well as manufactures specifications and recommendations.

1. All components, parts, systems, building and controls, shall be tested to verify proper operation.

2. It is expected that during this demonstration the Contractor shall have all appropriate individuals present to adjust, diagnosis problems/issues, and make fixes or repairs immediately.

G. The City does not commit to furnishing full-time inspection or testing of the work in progress, or at material sources. Lack of inspection and/or testing by the City will in no way relieve the Contractor of its responsibility to provide quality workmanship in accordance with the specifications.

5.14. PREVENTATIVE MAINTENANCE

This section describes the tasks required as part of annual preventative maintenance for the Vehicle and Bicycle Detection System.

A. The Contractor shall immediately notify the City staff of any observed problems with the operation of a traffic of any deficiencies requiring immediate attention.

B. The Contractor will provide all other materials to perform and complete the tasks as described. The pricing shall include the cost of all materials supplied by the

Contractor and all labor or equipment necessary to perform the work.

5.15. WARRANTY

Contractors shall supply a Statement of Warranty of one year for materials and workmanship. Along with manufacturer’s warranty on all new components/equipment.

Warranty Certificate shall be issued to the City from the manufacturer and a copy of warranty shall be submitted for the City’s designee’s/representative’s approval.

A. Warranties specified herein shall not deprive the City of other rights the City may have under other provisions and shall be in addition to, and run concurrent with other warranties made by the Contractor under requirements of the Contract.

B. The Contractor shall provide to the City free technical support for the lifetime of the equipment provided through reasonable telephone contact and availability during normal business hours.

1. Any limitation on technical support shall be specifically noted in the Bid.

2. Manufacturer of equipment shall state and guarantee, in writing, the amount of years spare parts shall be available from date of delivery of the system.

C. The Contractor shall provide to the City the following documentation concerning all warranty information:

1. Project Directory and Subcontractor Listing: Listing of all Subcontractors and major suppliers for the project stating portions of Work done, address and telephone number of firm, and contact at firm familiar with project and emergency contact information in case the City needs to get in contact with the subcontractor or supplier.

2. Contractor’s written Guarantee letters supported by warranty/guarantee letters from all Subcontractors, suppliers, and vendors for all materials, equipment, workmanship, and the length of time associated for such warranty periods.

D. The Contractor shall specify in the Installation Documents that there shall be a minimum of one (1) year warranty on all components. The minimum one (1) year warranty shall in no way limit, reduce or shorten any warranty guaranteed by law, issued by manufacturers, or accepted as a general contracting or construction practice.

E. The Contractor shall obtain and assign to the City all expressed warranties given to the Contractor or any Subcontractors by any material suppliers, equipment or fixtures to be incorporated into the Project.