Purchase_and_Install_1-_Pre-engineered_50'X_72'_X_14'_Pole_Barn.pdf

Project Number: 25/26- PSD1

Title: Purchase and Install 1- Pre-engineered 50'X 72' X 14' Pole Barn

Pre-Bid/Proposal Conference: undefined

Proposal Due Date: Tuesday, September 1, 2026 at 2:00 pm.

Desoto County prefers electronic submission of bids and proposals. Please submit electronic responses via the County’s e-Procurement Portal:

https://procurement.opengov.com/portal/desotobocc. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Mail-in or Delivered responses will be accepted and must be submitted at the Purchasing office-201 E. Oak St., Suite 203, Arcadia, Fl. 34266, and should be accompanied by an electronic copy on a USB key included in the response envelope.

Proposals will not be accepted after the indicated time.

For additional information, contact: Cindy Talamantez, Purchasing Director (863) 993-4816 email: c.talamantez@desotobocc.com

Notes:

All questions should be submitted electronically at https://procurement.opengov.com/porta!/desotobocc/projects/296333.

Questions may be submitted by email to c.talamantez@desotobocc.com.

DeSoto County reserves the right to reject any and all bids, to waive any informalities, and to accept all or any bid as deemed in the best interest of the County.

Unless otherwise noted, Payment of goods or services as a result of this solicitation will be made in accordance with Florida

Statute.

All first-time vendors must submit a W-9 Form with their response.

DeSoto County Board of County Commissioners

Purchasing Division

201 E. Oak Street Suite 203

Arcadia, FL. 34266

PH: 863-993-4816

Fax: 863-993-4819 www.desotobocc.com

BIDDER/PROPOSER REGISTRATION

Bidders are required to register for an account via the County’s e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/desotobocc.

https://procurement.opengov.com/portal/desotobocc https://procurement.opengov.com/porta!/%7bproject.government.code%7d/projects/%7bproject.id%7d file:///C:/Users/m.deuchar/AppData/Roaming/Microsoft/Word/www.desotobocc.com https://procurement.opengov.com/portal/desotobocc

DeSoto County Request for Quote

Purchase and Install 1- Pre-engineered 50'X 72' X 14' Pole Barn

25/26- PSD1

DESOTO COUNTY

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Purchase and Install 1- Pre-engineered 50'X 72' X 14' Pole Barn

25/26- PSD1

TABLE OF CONTENTS

1. SCOPE OF WORK

2. PRICE PROPOSAL

3. QUOTE SUBMISSION

Purchase and Install 1- Pre-engineered 50'X 72' X 14' Pole Barn

25/26- PSD1

SCOPE OF WORK

1.1 General Scope of Work

1.The contractor shall purchase and install one (1) new pre-fabricated metal building (pole barn) with roof. Shop drawings shall be provided and approved by the DeSoto County Board of County Commissioners before manufacturing begins. The building shall comply with all State, Federal, and local laws and ordinances.

2.The building system shall include but not limited to: structural steel system, metal roof system, and all trim and accessories as required and foundation design and installation.

3. The intended use of this building is to act as a cover or awning over equipment, trailers, and vehicles to limit their exposure to the elements.

4. The successful Contractor shall be responsible for providing all required engineered drawings and specifications required to obtain the appropriate building permits. Electrical improvements will not be needed.

1.2 Specifications

1.The size of building shall be 50ft in Length x 72ft in Width x 14ft in Height.

2.Two (2) single slope ridge frames, clear span.

3. No electricity is needed to the building.

4. Wind load requirement is 140 MPH (mile per hour) and shall meet FBC (Florida Building Code) latest edition.

5. Roof shall be 26 Gauge Galvalume Plus. Trim for the Wall, Roof, and Jamb shall be Galvalume Plus.

No insulation is required for roof.

6. No slab is required; only foundations/footings shall be installed as required for the support framing.

7.Contractor responsible for the pad prior to installation.

8. All screws must contain an integral rubber washer.

9. The roof pitch shall be designed as single slope with no gutters and downspouts ensuring any runoff are directed away from the building. Roof metal shall be a minimum 26 gauge metal.

10. Roof and Trim color will be chosen once bidder has been selected and the steel structure will be standard red iron.

11. Concrete for installation of 10” posts are the responsibility of the Contractor.

12.Freight charges must be included in the proposal. Delivery will be to the Northside of the Turner Center property located at 2250 NE Roan Street, Arcadia, FL 34266.

The metal building must comply with all State, Federal, and local laws and ordinances.

1.3 Code and Standards

The metal building must comply with all State, Federal, and local laws and ordinances.

Purchase and Install 1- Pre-engineered 50'X 72' X 14' Pole Barn

25/26- PSD1

1.4 Permitting

The successful contractor shall be responsible for providing all required drawings and specifications required to obtain the appropriate building permits. Permit fees will be paid for by the contractor. The awarded bidder shall secure permits and arrange for inspections as required.

1.5 Installation

Complete Installation of the building, footers, etc. shall be the responsibility of the Contractor.

1.6 Protection of Property/Property Conditions

1. If property is damaged performing work specified or is removed for the convenience of the work, it shall be repaired or replaced at the expense of the bidder in a manner acceptable to DeSoto County BOCC

2. Bidder shall notify the Contract Manager for the County of the work site having pre-existing damage before beginning the work. Failure to do so shall obligate the bidder to make repairs as addressed in this solicitation.

3. Bidder shall be responsible for securing all work areas to be safe.

1.7 Safety

The Contractor shall be responsible for the safe conduct of his/her personnel during the execution of the work detailed herein. The Contractor shall meet or exceed the standards set for by the Occupational

Safety and Health Administration (OSHA) and requirements established by the Federal, State, and

Local agencies. Should an unsafe condition be identified during the execution of this work, the

Contractor will immediately suspend such activity until a safe method can be employed.

1.8 Employees

A. Contractor shall be responsible for the appearance of all working personnel assigned to the project. Personnel shall be clean and appropriately dressed at all times. Personnel must wear property identification at all times (company shirts, ID badges, etc.)

B. All personnel of the Contractor shall be considered to be, at all times, the sole employees of the Contractor, under the Contractor’s sole direction, and not an employee or agent of the DeSoto County BOCC. The Contractor shall supply competent and physically capable employees and the DeSoto County BOCC may require the Contractor to remove any employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose presence on county property is not in the best interest of the DeSoto County BOCC. The DeSoto County BOCC shall not have any duty to implement or enforce such requirements.

C. Contractor shall assign an “on-duty” supervisor who speaks and reads English.

D. Contractor shall have its employees refrain from the use of tobacco products in the County’s buildings or grounds. Tobacco use will be allowed in designated areas only.

E. Contractor shall be solely responsible for receiving all materials and equipment at site.

1.9 Storage of Materials

Purchase and Install 1- Pre-engineered 50'X 72' X 14' Pole Barn

25/26- PSD1

Contractor shall discuss material and/or equipment storage areas with the County Contract Manager.

1.10 Disposal of Waste

The successful Contractor shall be responsible for the daily disposal of all waste materials, debris, and any and all excess materials, containers, etc. at an off-site location in accordance with local, state and federal regulations. The County dumpsters are not to be used by the Contractor. Disposal of waste materials shall be in a proper manner in accordance with all environmental guidelines and regulations.

1.11 Hours of Work

A. The successful Contractor will perform installation Monday through Friday from 7:00 AM to 4:00

PM.B. Extended working hours may be available upon request and approval by the DeSoto

County BOCC prior to the commencement of the work specified under this contract.

1.12 Traffic Control

No traffic control will be needed. Contractor must conduct the project to ensure minimum interference with facility and yard operations.

1.13 Warranty

1. The Contractor warrants that, unless otherwise specified, all materials and equipment incorporated in this solicitation and under the contract shall be new, in first class condition, and in accordance with the ITB documents. The Contractor further warrants that all workmanship shall be of the highest quality and in accordance with contract documents and shall be performed by persons qualified at their respective trades. Defects discovered during the warranty period shall be corrected by the Contractor to the DeSoto County BOCC satisfaction.

1.14 Delivery

Freight charges must be included in the proposal. All materials must be delivered FOB to DeSoto County BOCC located at 2250 NE Roan Street, Arcadia, FL 34266. Contractor shall be represented on-site at time of delivery for material/equipment acceptance.

Purchase and Install 1- Pre-engineered 50'X 72' X 14' Pole Barn

25/26- PSD1

PRICE PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Supply, Deliver and Install a

50'X72'x14' Metal pole barn

1 LUMP SUM

TOTAL

Purchase and Install 1- Pre-engineered 50'X 72' X 14' Pole Barn

25/26- PSD1

QUOTE SUBMISSION

1 Quote Certification*

The Vendor hereby certifies that they have thoroughly reviewed the specifications provided and agree to supply all required labor, materials, and services in full compliance with these specifications. The

Vendor declares that this Quote has been independently prepared without any consultation, communication, or agreement regarding its contents with any other Bidder, competitor, or external party. The Vendor further certifies that they possess the necessary resources, experience, and qualifications to perform the work as specified and that all work will comply with applicable federal, state, and local laws and regulations. The Vendor affirms that all information submitted in this Quote is accurate and acknowledges that, if accepted, this Quote will serve as the basis for a binding agreement.

☐ Please confirm

*Response required