PUR7778.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT NOTICE OF INTENDED DECISION

TO ENTER INTO A SINGLE SOURCE CONTRACT

(PUR 7778)

375-040-54

PROCUREMENT

01/16

PUR 7778 (rev. 10/14) Page 1 of 2 60A-1.010, F.A.C.

This notice of intended decision to enter into a single source contract is posted in accordance with section

287.057(3)(c), Florida Statutes.

AGENCY: DEPARTMENT OF TRANSPORTATION

TITLE: Syn-Tech Equipment Maintenance

Short description of the commodity or service desired: Maintenance of Automated Fuel & Dispensing &

Accounting Equipment

CONTACT

Name: Destyne Grayson

Address: 605 Suwannee St MS20, Tallahassee, FL. 32399-0450

Telephone: (850) 414.4253

Email: CO.Purch@dot.state.fl.us

Internal tracking number, if any: DOT-SS-26-9048-DG

Date posted: Time Posted:

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate): 25172400 – Fuel Tanks & Systems; 80161505: Fleet Management Services

Requestor (division, bureau, office, individual, as appropriate): Renee Matthews; Maintenance Office

Performance and/or Design Requirements (intended use, function or application, compatibility etc.

requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Florida Department of Transportation (Department) owns 36 bulk fuel sites statewide with Syn-Tech

System's Inc. (Syn-Tech) equipment. The Department intends to purchase maintenance services from Syn-

Tech. The maintenance services will include an extended man-ufacturer warranty with technical support and diagnostics of equipment and software. The maintenance service will consist of a combination of Syn-Tech's

Super Maintenance plan and a FMLive subscription, providing a comprehensive solution for system reliability and data management. The Super Maintenance plan will keep the Department's equipment cov-ered with unlimited 24/7 support, replacement parts, surge and lightning protection, and certified on-site technician visits as required. The FMLive Subscription will deliver a secure, web-based, real-time software platform with automated backups, advanced reporting, and cellular FMU connectivity, allowing Syn-Tech to remotely monitor, maintain, and diagnose the Department's system with minimal intervention. The maintenance plan will also include an automated fuel accounting system which is essential for the

Department to efficiently and accurately distribute fuel to the Department’s fleet as well as to other Florida agencies fleets during routine and emergency events.

Intended source (vendor, contractor): Syn-Tech Systems, Inc.

Price: $1,158,884.40

Justification for single source acquisition (what is necessary and unique about the product, service or source;

steps taken to confirm unavailability of competition, as appropriate): Syn-Tech is the designer and installer of the automated fuel accounting system and is the only known vendor able to maintain the various proprietary components of the system. Syn-Tech also stocks proprietary replacement parts for the hardware and the software needed to operate the automated fuel accounting system.

Docusign Envelope ID: 6D1D3AC0-79CD-480C-8C13-C0F192487699

5:00 PM EST 12.12.2025

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT NOTICE OF INTENDED DECISION

TO ENTER INTO A SINGLE SOURCE CONTRACT

(PUR 7778)

375-040-54

PROCUREMENT

01/16

PUR 7778 (rev. 10/14) Page 2 of 2 60A-1.010, F.A.C.

Approved By (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing, DMS approver)

Authorized Signature, Title

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to file a bond or other security within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Docusign Envelope ID: 6D1D3AC0-79CD-480C-8C13-C0F192487699

State Purchasing Administrator