PUR7778.pdf
PDF 167 KB Posted
- Solicitation number
- SS-09022
- Issued by
- Hillsborough County, Florida
About this file
This document is a Notice of Intended Decision to Enter into a Single Source Contract (PUR 7778) issued by the Florida Department of Transportation (FDOT). The notice indicates that FDOT intends to award a single source contract to Activu to provide complete maintenance of the Activu video wall system and all associated audio-visual equipment at the Tampa Bay SunGuide Center. The contract will cover preventive maintenance and repairs to the video wall software, hardware, and audio-visual equipment. The intended source for this contract is Activu, and the contract value is $120,580.
The justification for the single source award is that the Activu software is proprietary and cannot be accessed or serviced by any other vendor. Activu is the only vendor capable of providing comprehensive troubleshooting and maintenance of the video wall system, which includes both the software and hardware components. This approach is expected to minimize downtime and ensure the continued operation of the video wall system.
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Text version
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FDOT NOTICE OF INTENDED DECISION
TO ENTER INTO A SINGLE SOURCE CONTRACT
(PUR 7778)
375-040-54
PROCUREMENT
01/16
PUR 7778 (rev. 10/14) Page 1 of 2 60A-1.010, F.A.C.
This notice of intended decision to enter into a single source contract is posted in accordance with section
287.057(3)(c), Florida Statutes.
AGENCY: DEPARTMENT OF TRANSPORTATION
TITLE: Tampa Bay Sunguide Center Video Wall and Video Display Systems Maintenance and Support
Short description of the commodity or service desired: Provide for complete maintenance of our Activu
Video wall system and all components which utilize the Activu software or are a part of the audio video system in the Tampa Bay SunGuide Center.
CONTACT
Name: Christa Huntley
Address: 11201 North McKinley Drive, Tampa, FL 33612
Telephone: 813-975-6046 or 1-800-226-7220, Ext. 6046
Email: christa.huntley@dot.state.fl.us
Internal tracking number, if any: DOT SSC 24 7015 CH
Date posted: 05/13/2024 Time Posted: 8:30AM
Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate): 52161600 (Audio visual equipment accessories), 80161507 (Audio Visual Services), 81111805
(Proprietary or licensed systems maintenance or support), 86141702 (Audio Visual Technology)
Requestor (division, bureau, office, individual, as appropriate): Sam Taylor, Intelligient Transportation
Services Operations Manager
Performance and/or Design Requirements (intended use, function or application, compatibility etc.
requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):
Preventive maintenance and repairs to video wall software, hardware and audio visual equipment within the
SunGuide building.
Intended source (vendor, contractor): Activu
Price: $120,580.00
Justification for single source acquisition (what is necessary and unique about the product, service or source;
steps taken to confirm unavailability of competition, as appropriate): The Activu software, which operates the FDOT District 7 video wall system, is owned by Activu, who does not resell their software through third parties. For proper troubleshooting, software and hardware need to be evaluated together. Having the software and hardware under two contracts in the past has caused many issues with each party deflecting blame and responsibility, delaying both vendors from being able to quickly remedy situations. With a combined contract, one vendor will be held accountable for all system components and maintenance needs.
The Activu software system is proprietary, and no other vendor is able to administratively access and troubleshoot the software. To do efficient system troubleshooting, it must be a comprehensive approach considering both hardware and software to keep the video wall system operating with the least amount of down time possible.
Approved By (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing, DMS approver)
DocuSign Envelope ID: A1E63620-B1EC-4CCA-81ED-7BD3D1CF2EFF
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FDOT NOTICE OF INTENDED DECISION
TO ENTER INTO A SINGLE SOURCE CONTRACT
(PUR 7778)
375-040-54
PROCUREMENT
01/16
PUR 7778 (rev. 10/14) Page 2 of 2 60A-1.010, F.A.C.
Authorized Signature, Title
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to file a bond or other security within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
DocuSign Envelope ID: A1E63620-B1EC-4CCA-81ED-7BD3D1CF2EFF
Procurement Services Manager
| 2024-05-13T05:08:42-0700 | |
| Digitally verifiable PDF exported from www.docusign.com |
File details come from the government source that posted it. Updated .