PUR7776 with Quote - Executed.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 1 of 2 60A-1.010, F.A.C.

AGENCY: DEPARTMENT OF TRANSPORTATION

TITLE: Production and Advertisement of the Official Transportation Map

Short description of the commodity or service desired: Map Production and Advertisement Services

CONTACT

Name: Sally Dobson

Address: 605 Suwannee Street, MS 20, Tallahassee, Florida

Telephone: 850-414-4477

Email: CO.Purch@dot.state.fl.us

Internal tracking number, if any: DOT-SS-24-9038-SD

Date posted: Last day for receipt of information:

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(3)(c), Florida Statutes and will remain posted for a period of at least 15 business days.

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate):

80171604 Public Information Campaign Services

82101800 Advertising Agency Services

82101801 Advertising Campaign Services

82121505 Promotional or advertising printing

82121506 Publication Printing

Quantity or Term (as appropriate): One (1) Year

Requestor (division, bureau, office, individual, as appropriate): Lora B. Hollingsworth, Chief Safety Officer

Performance and/or Design Requirements (intended use, function or application, compatibility etc. requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): Target Zero is a statewide initiative to reduce the number of transportation-related serious injuries and deaths across Florida to ZERO. The entire cost of the Map’s production is offset by the sale of advertising space that promotes Florida travel, tourist attractions, services and now Target

Zero. VISIT FLORIDA solicits financial participation to cover the cost of production of the Map through the sale of advertising. The front cover of the map will appear facing upward when the Map is viewed completely and properly folded

(“Front Cover”).

Intended source (vendor, contractor): Visit Florida

Estimated Dollar Amount: $140,969.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate): Visit Florida has non-exclusive rights to use the trademark or copyrighted names, marks, or content of the Map for use in the production, sale of advertising and distribution.

Approved By: (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing):

Authorized Signature Title

Central Office Legal Review:

DocuSign Envelope ID: 5293D97F-E22C-445D-8516-4612B9FE4D14

State Purchasing Administrator

10/3/2023 10/24/2023

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 2 of 2 60A-1.010, F.A.C.

Authorized Signature Title

Legal review by the Office of General Counsel is required prior to posting. Please coordinate with District Legal

Counsel prior to submission to the Office of General Counsel, MS-58.

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:

1. Provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57 (3) F.S.

Chief Counsel, Contracts

MEDIA INSERTION ORDER

101 North Monroe Street

Suite 900

Tallahassee, FL 32301

VISIT FLORIDA Representative:

David Dodd

/ ddodd@visitflorida.org

Advertiser Accounts Payable Contact

Company: Florida Department of Transportation Contact: Jared Causseaux

Address: Sunpass Prepaid Toll Program PO Box 880029 Email: jared.causseaux@dot.state.fl.us

City, State, Zip: Boca Raton, FL 33488-0029 Phone: (850) 251-8631

Contracting Organization Production Contact

Company: Florida Department of Transportation Contact: Jared Causseaux

Address: Sunpass Prepaid Toll Program PO Box 880029 Email: jared.causseaux@dot.state.fl.us

City, State, Zip: Boca Raton, FL 33488-0029 Phone: (850) 251-8631

Agreement Information Agreement Contact

Insertion Order #:#: 83115 Contact: Paul Baker

Client Reference #: Email: paul.baker@dot.state.fl.us

Phone: (850) 414-4412

Product Details Start Date End Date Materials

Deadline Comments Media Value Net Total

Official Florida

Transportation Map

Advertising in the 2024 Official

Florida Transportation Map

1/1/2024 12/31/2024 500,000 maps

Notes/Special Instructions:

Total Media Value:

Total Net:

Insertion Order Expiration Date: 09/15/2023

Terms & Conditions:

Advertiser hereby authorizes VISIT FLORIDA and its agents to deliver ad(s) and/or services of the above products and agrees to pay VISIT FLORIDA the total amount shown above. The required assets must be received by VISIT FLORIDA or its agent no later than Materials Deadline. Advertiser shall not be relieved of any liability hereunder for failure to deliver assets by Materials Deadline even though such failure results in no publication or delivery of Advertiser ad(s) and/or services.

VISIT FLORIDA reserves the right to reject any material(s) deemed objectionable. Materials are accepted and published on the representation that Advertiser is authorized to publish entire contents thereof; VISIT FLORIDA will not be responsible for any claims or liability for such content and will not be responsible for errors in artwork. Jurisdiction and venue for any litigation ensuing from advertising placed with VISIT FLORIDA shall properly lie in Leon County, Florida.

This agreement may be modified only in writing. No oral representations shall supersede the terms of this agreement nor bind VISIT FLORIDA.

Billing Terms: VISIT FLORIDA will invoice all upon receipt of deliverables of campaign, unless otherwise stated. All invoices are due NET 3030. An electronic copy of this agreement will be considered an original document.

Representations and Warranties: Advertiser represents and warrants that: (1) Advertiser has the legal right to post and/or submit the Content; (2) Advertiser is the sole author and/or owner of the Content, or Advertiser has the lawful right and legal authority to grant to VISIT FLORIDA the rights to the Content that Advertiser is granting via these Terms and Conditions; (3) that Advertiser holds an unrestricted, unconditional, unlimited, worldwide, irrevocable, fully paid-upup, sublicensable, and perpetual license to use, display, copy, distribute, reproduce, disclose, transmit, modify, publish, broadcast, and translate all or any portion of the Content, in any form now existing or later developed or modified, for any purpose; (4) if any of the Content depicts any minor under 18 years of age, Advertiser has or guardian to the submission and use of the Content as described in these Terms and Conditions; (5) that if the Content depicts any person, Advertiser has obtained all necessary and lawful consents and waivers from any person depicted therein to the submission and use of the Content as described in these Terms and Conditions, and that the depiction of any person is fully paid up and no further amounts shall be due to any such person upon any reproduction of the Content for any purpose; (6) that neither the

Content nor the use of the Content by VISIT FLORIDA or its Agents will infringe upon or violate the rights of any other person or entity, including but not limited to rights of publicity, privacy, copyright, and trademark, and that such use is lawful; (7) that the Content is not indecent, obscene, tortuous, defamatory, slanderous, or libelous; and (8) use of the Content will not violate these Terms and Conditions, cause injury or harm to any person or entity, or violate any law, ordinance, or regulation.

Public Records: Notwithstanding anything to the contrary in the IAB T&Cs, VISIT FLORIDA adheres to C

F.S., relating to public meetings and records, and may only withhold and keep confidential those records in its possession that are made confidential or exempt from disclosure by Florida law. Advertiser ws. As required by Section 288.1226(13)(a), F.S., VISIT FLORIDA will post this Agreement ebsite. All communications, expenditure information, and any other information concerning this Agreement provided to VISIT FLORIDA may be made public at any point in time unless otherwise made confidential by Florida law. The terms of this paragraph prevail over anything to the contrary in the IAB T&Cs.

The undersigned has all necessary and proper legal authority to execute this document and bind the Advertiser. The Advertiser agrees to the above terms and conditions.