PUR7776 VIP.pdf

PUR 7776 (Revised 07/2022) Page 1 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Corrections (FDC)

TITLE: AiM Software

Short description of the commodity or service desired: FDC is seeking to purchase an annual maintenance of the AiM Software including product updates, enhancements, unlimited phone and email support.

CONTACT

Name: Neva Crawford

Address: 501 South Calhoun Street, Tallahassee, FL 32399-2500

Telephone: (850) 717-3684

Email: Purchasing@fdc.myflorida.com

Internal tracking number, if any: FDC SS-23-063

Date posted: May 9, 2023 Last day for receipt of information: May 31, 2023

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

81112200: Software maintenance and support

81112222: Facility operation and maintenance management software maintenance

Quantity or Term (as appropriate):

Three (3) Year Term (36 months)

Requestor (division, bureau, office, individual, as appropriate):

Nicole Dodson, Staff Assistant, Division of Facilities Management & Building Construction

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Department is seeking maintenance of its existing AiM Software. This software is currently used Statewide for the Department’s Preventative Maintenance and Corrective Work Order

PUR 7776 (Revised 07/2022) Page 2 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

Program. The Work Order Program tracks corrective work orders for each institution. It is also used to track preventative maintenance scheduling and work order statuses.

AssetWorks Inc. annual maintenance includes product updates, telephone, e-mail, and web-based technical support.

Maintaining the software will update the existing six (6) years of data and provide continuity to the users. Currently, the Department has 1600 users trained Statewide to utilize this system.

Intended Single Source:

AssetWorks Inc.

1000 Central Parkway, Suite# 269

San Antonio, Texas 78232

Estimated Dollar Amount:

$87,832.34 for three (3) year term

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

AssetWorks Inc. is the single developer and only licensed distributor of the AiM Suite product(s) and holds all related copyrights. Consequently, AssetWorks Inc. does not distribute nor make available any of its product(s) and/or training or professional/implementation services to any third party or partner for the purpose of resale or maintenance. As a result of the exclusive maintenance ability of AssetWorks Inc., the Department cannot obtain maintenance services from another software company.

Therefore, it has been determined that AssetWorks Inc. is the only vendor that can meet the

Department’s needs at this time, based on its need to maintain current AiM software.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Nicole Dodson, Staff Assistant, Facilities Management & Building Construction

Jeff Nichols, Director, Facilities Management & Building Construction

Neva Crawford, Purchasing Analyst, Bureau of Procurement

Charlotte Shorter-Rumlin, Purchasing Manager, Bureau of Procurement

Eunice Arnold, Assistant Bureau Chief, Bureau of Procurement

J. Olyn Long, Purchasing Director, Office of Financial Management

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its

PUR 7776 (Revised 07/2022) Page 3 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-

1.045, Florida Administrative Code, and section 120.57(3), F.S.