PUR7776_Single Source Doc Final.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Law Enforcement

TITLE: Modernization of Enterprise Archive Solution and Solr Short description of the commodity or service desired: Modernization and Upgrade of Enterprise Archive Solution (EAS) and Solr

CONTACT

Name: Julia Lycett Address: 2331 Phillips Road, Tallahassee, Florida 32308 Telephone: (850) 410-7300 Email: FDLEOGSContracts@fdle.state.fl.us

Internal tracking number, if any: FDLE-SS-2413

Date posted: 11/17/2023 Last day for receipt of information: 12/13/2023

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

81112211 – Enterprise resource planning software maintenance

Quantity or Term (as appropriate):

One (1) year

Requestor (division, bureau, office, individual, as appropriate):

Information Technology Services

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Florida Department of Law Enforcement (FDLE) Office of Information Technology Services is responsible for operating and maintaining FDLE’s mission critical information systems. Among these is the agency’s electronic mail / calendaring system (Microsoft Exchange).

Today, FDLE utilizes the ZNZ Resources email and archiving products to archive, index and recover corporate email and data for Public Record Requests and other investigative requirements.

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

FDLE needs ZNZ Resources to perform an upgrade of the EAS and the supporting Solr search index engine and contents for FDLE on on-premise information technology resources, storage, and services. This upgrade is planned to be delivered via remote access services. These migration and implementation services shall be completed without data loss or corruption.

This system maintenance is critical to ensure that FDLE continues to meet business needs.

Intended Single Source:

ZNZ Resources 5110 Main Street Williamsville, NY 14221

Estimated Dollar Amount:

$70,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

The EAS and Solr software currently in use by the FDLE, is proprietary software developed and owned by the ZNZ Resources.

ZNZ Resources is the only firm that can provide end-to-end support for the EAS and Solr Systems as they control the source code. This includes preventive maintenance, remedial maintenance, configuration management, system administration, performance tuning, system upgrades and programming.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Alan Herring – Chief of General Services Joey Hornsby - Director of Information Technology Services

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.