PUR7776_final.pdf

PUR 7776 (Revised 07/2022) Page 1 of 3 Incorporated by Reference: Rule 60a-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Department of Financial Services

TITLE: ArcGIS software licenses, support, maintenance, and webhosting Short description of the commodity or service desired: Software licenses, maintenance and support, end-user training and documentation.

CONTACT

Name: Becky Hale Address: 200 East Gaines Street, Larson Building, Room 146, Tallahassee, FL 32399 Telephone: 850-413-2070 Email: DFSPurchasing@myfloridacfo.com

Internal tracking number, if any: 2223-03 SS FM

Date posted: September 6, 2022 Last day for receipt of information: September 27, 2022

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

81112200: Software maintenance and support

Quantity or Term (as appropriate): One Year

Requestor (division, bureau, office, individual, as appropriate): Division of State Fire Marshal

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): This software will be used to create and maintain a website to host the Division of State Fire Marshal Mine Activity Clearinghouse website. The division has determined that ArcGIS’ proprietary mapping technology has no equivalent that can suit their needs. This software includes built in mapping capabilities, and provides license and maintenance support of ArcGIS software to include ArcGIS Desktop, ArcSDE, ArcServer, ArcGIS Image Server, ArcGIS 3D, ArcGIS Spatial, ArcGIS Network Analyst, ArcGIS Geostatistical, ArcGIS GeoEvent, ArcGIS Instant Apps, ArcGIS StoryMaps, Map Viewer, ArcGIS Dashboards, Scene Viewer, ArcGIS Web AppBuilder, ArcGIS Hub Premium, ArcGIS AppStudio, ArcGIS Experience Builder, ArcGIS Collector, ArcGIS Field Maps, ArcGIS QuickCapture, ArcGIS Survey123, ArcGIS Workforce, ArcGIS for Office, ArcGIS for Sharepoint, ArcGIS Navigator, ArcGIS Business Analyst, ArcGIS Insights, ArcGIS Drone2Map, ArcGIS Maps for Adobe Creative Cloud and ArcGIS online licensing support.

PUR 7776 (Revised 07/2022) Page 2 of 3 Incorporated by Reference: Rule 60a-1.045, F.A.C.

Intended Single Source: Environmental Systems Research Institute, Inc. (ESRI)

Estimated Dollar Amount: $60,120.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Florida Statute 522.30 governs construction materials mining activities, this statute requires that certain information be collected via Form DFS-K3-2018 or Blasting Activities Report for any Construction Mining Company blast that occurs in Miami-Dade County. This form contains date, time, and location specific information about explosive use and the resulting seismic waves that occur so that it can be provided to citizens and permit holders. The Division’s current website which is designed and hosted by the Department provides some information but currently needs to be updated to provide additional information to meet statutory requirements such as providing an online form submission webpage for Forms DFS-K3-1498, DFS-K3-2017, and DFS-K3-2018 and providing a webpage to download these documents or otherwise make them publicly available through the website. By purchasing this proprietary software that includes total design control of the website by non-web developer users, including functionality and presentation. the Department would be able to provide additional information to the general public and self-sustainability to the program. This solution automatically converts collected form data to geospatial data ready for analysis and publication by the Department. This conversion should automatically add coordinate information and add each data point directly to a layer file within the Department’s ArcGIS Online geodatabase file. The solution will also allow this data to be analyzed in ArcGIS Pro, visualized by the Department and published to the website. Maps and tables on the website will update automatically as subsequently collected form data is analyzed by the Department. Public users can also customize and filter the visualization of these custom maps via the website and to view and download data as needed. The software would include website hosting services for the Department. While the Department could re-design the current website to include the additional information that is required to be viewable by the general public it would require significant funding and the possibly of hiring additional staff. If the Department only purchased the software, maintenance, and support it would then have to determine how the software and/or the data from the software could be incorporated into the current website.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Rebecca D. Hale, Government Analyst II, Office of Purchasing and Contractual Services Amy Jones, Purchasing Director, Office of Purchasing and Contractual Services Kristen Busby, Operations Review Specialist, Division of State Fire Marshal Chris Colson, Program Manager, Division of State Fire Marshal Joanne Rice, Assistant Director, Division of State Fire Marshal

PUR 7776 (Revised 07/2022) Page 3 of 3 Incorporated by Reference: Rule 60a-1.045, F.A.C.

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Section Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.